From: Maine Division of Procurement Services(State)
Start Date05 Dec, 2022 (1 month ago)
Due Date11 Dec, 2022 (1 month ago)
LocationBurton M. Cross Building, 4th Floor, 111 Sewall Street, 9 State House Station, Augusta, Maine 04333-0009
"DocuSign Envelope ID: 876DCAF3-E3E2-4AFA-9CA9Y-4345A537F2D3\n\nPROCUREMENT JUSTIFICATION FORM (PJF)\n\nThis form must accompany all contract requests and sole source requisitions (RQS) over $5,000 submitted to the Division\nof Procurement Services.\n\nINSTRUCTIONS: Please provide the requested information in the white spaces below. All responses (except signatures)\nmust be lyped; no hand-written forms will be accepted. See the guidance document posted with this form on the Division\nof Procurement Services intranet site (Forms page) for additional instructions.\n\nPART I: OVERVIEW\n\nDepartment Office/Division/Program: | Office of the Attorney General\n\nDepartment Contract Administrator or | Mark Toulouse/Lindsey Chasteen\nGrant Coordinator:\n(If applicable) Department Reference\n\n#:\nAmount:\n(ContracVAmencment/Grant $ 25,367.00 CT 26A 20171031*1544\n\nOriginal Start Date: | 11/13/2017 Effective Date: 12/1/2022\nAMENDMENT Previous End Date: | 11/30/2022 New End Date: | 11/30/2023\n01 Start Date: Grant Start Date:\n\n| Project End Date: | End Date:\n\nVendor/Provider/Grantee Name, | Occupational Research and Assessment, Inc. (ORA), 124 Elm\nCity, State: | Street, Big Rapids, MI, 49307\n\nBrief Description of\n\nGoods/Services/Grant:\n\nAdvaige CT/RQS\n\nWeb-based Death Case Investigation Software Program Support\n\nPART Il: JUSTIFICATION FOR VENDOR SELECTION\nCheck the box below for the justification(s) that applies to this request, (Check all that apply.)\n\nA. Competitive Process G. Grant\n\n0 B. Amendment . State Statute/Agency Directed\n\nFederal Agency Directed\nWilling and Qualified\n\nE. Emergency K. Client Choice\nL\n\nF. University Cooperative Project . Other Authorization\n\nREV 11/18/2021 Page 1 o0f3\n" "DocuSign Envelope ID: 876DC4F3-E3E2-4AFA-9CAY-4345A537F2D3 u\nProcurement Justification Form (PJF)\n\nPlease respond to ALL of the questions in the following sections.\n\nPART Ill: SUPPLEMENTAL INFORMATION\n\n1. Provide a more detailed description and explain the need for the goods, services or grant to\nsupplement the response in Part |.\n\nThis application is designed for medicolegal death investigators who collect data at death scenes for the\nestablishment of cause and manner of death and the certification of death (completion of death certificates).\nAfter researching solution, the Office identified a web-based Death Case Investigation program by\nOccupational Research Assessment Inc. This system is expected to meet our current needs as well as\nfurther enhance our operating capabilities and save staff time with the included functionality below:\n\n, Auto interface with the NMS and AIT forensic toxicology labs.\n\n. Auto interface with the Organ Procurement Organization (optional).\n\n. The unique ability to interconnect jurisdictions (sharing specific data between counties).\n\n. The unique ability to identify and flag multiple case variables across all system users (Network tracking).\n. Built on National Guidelines (developed by ORA for the US Department of Justice).\n\n. Interface with National Accreditation of Medical Examiners accreditation standards.\n\n. Exports data for the CDC's Sudden Unexpected Infant Death Investigation (UID) form.\n\n. Exports data for upload into the CDC's National Violent Death Reporting System (NVDRS).\n\n. The only system that automatically pushes UID data to NamUs (National Missing and Unidentified\nReporting System).\n\n10. The only system that automatically pushes UID data to the Colibri center for Human Rights.\n\n11. Complies with all NAME data security standards.\n\n12. Complies with DOJ security standards (e.g., NamUs).\n\n13. Automatically exports drug data to the NAME drug death reporting system.\n\n14. Mobile App for Apple and Android.\n\n15. Unlimited user accounts.\n\n16. Unlimited data storage for five years.\n\n17. 100% web-based*\n\noo oO ROM \u2014\n\n* No additional hardware, software or IT support is required by the end-user beyond a standard computer\nworkstation with modern web browser software and a high-speed internet connection. USB barcode\nscanners and electronic signature pad may be added, but are optional.\n\n2. Provide a brief justification for the selected vendor to supplement the response in Part Il. Reference\nthe RFP number, if applicable.\n\nWhile there are other case management database softwares on the market, Occupational\nResearch and Assessment, Inc. is the only vendor offering this particular software, which was\nselected for the reasons cited above.\n\n3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated\nto grantee.\nThe initial cost was negotiated with MDILog. Because OCME does not have designated users in each\ncounty, with most users inputting data within the Augusta office. There are, however, twelve (at most)\nMedical Examiners throughout the state that will also be inputting data. These points allowed MDILog to\n\nREV 11/18/2021 Page 2 0f3\n" "DocuSign Envelope ID: 876DC4F3-E3E2-4AFA-9CAY-4345A537F2D3 in\nProcurement Justification Form (PJF)\n\nPART Ill: SUPPLEMENTAL INFORMATION\nreduce the cost down and include unlimited users and unlimited data. 2022 costs reflect a 5% increase over\n\nthe previous year.\n\n4. Describe the plan for future competition for the goods or services.\n\nWhile there are other case management database softwares on the market, Occupational\nResearch and Assessment, Inc. is the only vendor offering this particular software, which was\nselected for the reasons cited above. If specific competition is identified which satisfies office\nrequirements, we will provide an opportunity via RFP to secure the best product at the best price.\n\nPART IV: AMERICAN RESCUE PLAN ACT (ARPA) / MAINE JOBS & RECOVERY PLAN (MJRP)\n\nDoes this request utilize ARPA/MJRP funds?\n\nDU Yes - If Yes, please attach the approved Business Case(s).\n\nX No - IfNo, proceed to Part V.\n\nPART V: APPROVALS\n\nThe signatures below indicate approval of this procurement request.\n\nSignature of requesting\nDepartment\u2019s Commissioner\n(or designee):\n\nNIIT A. Srau\u00dfon\u0131de-\n\nMark A. Toulouse\nAdministrative Services Division Chief\n\n\u201aSigree-\n\nJosup Lrioka.\n13178102243\u20ac77\n\nJoseph Zrioka | Date: Parse\n\n11/8/2022\n\nTyped Name:\n\nSignature of DAFS\nProcurement Official:\n\nTyped Name:\n\nREV 11/18/2021 Page 3 0f3\n"