24 – Virtual Reality Police Training System

I. SCOPE: Daviess County Fiscal Court is seeking a qualified contractor to preserve ten (10) Clerk Record Books located at the Daviess County Clerk’s Office located at 212 Saint Ann Street, Owensboro, KY 42301. II. INSPECTIONS: Inspections of clerk record books to be preserved will be by appointment. Appoints can be made by contacting Daviess County Clerk Leslie McCarty. III. DELIVERY: Delivery will be made in person to the Daviess County Clerk’s Office, 212 Saint Ann Street, Owensboro, KY 42301. IV. GENERAL SPECIFICATIONS: Book preservation should include: a. Digitization of record books b. Disbinding – print near gutters c. Mold remediation d. Delamination e. Tape removal f. Surface clean g. Mend h. Deacidify i. Page Sleeves j. Books to be preserved: i. Settlement Book B ii. Settlement Book C iii. Settlement Book D iv. Settlement Book E v. Settlement Book F vi. Settlement Book H vii. Settlement Book I viii. Settlement Book J ix. Settlement Book M x. Settlement Book N 3.00 BID

REQUIREMENTS: This and all other pages/sections are inclusive in the bid specifications and are agreed upon in the Contract Term Agreement as Contractual Provisions. 3.01 REQUIRED DOCUMENTS: Bidders must submit the Contract Term Agreement (Page 1) and the Bid Form (Page 2) from this document. This document is agreed to in full by completion of these two pages. All required bonds, licenses, or certificates of insurance must accompany the participant's bid on submission in addition to any and all documentation requested in the bid specifications. Failure to do so risks immediate rejection of the bid. 3.02 DEFINITIONS: I. The term “County” means Owner and Daviess County, Kentucky and its designated representatives. II. The term “Vendor” means Supplier, Contractor, Bidder, Participant and Seller and includes designated representatives. III. The term “Agreement/Contract” means Binding Agreement, Contract, Request for Purchase, Order. 3.03 KENTUCKY OPEN RECORDS LAW: At the time a bid or proposal is submitted to the County, the Vendor shall identify any information that is submitted as a part of the bid that is proprietary or confidential in nature and not subject to release for public inspection. The County will protect any proprietary or confidential information to the extent allowable under the Kentucky Open Records Act. 3.04 NEW GOODS, FRESH STOCK: Where applicable and unless otherwise specified, all contractors shall provide new commodities, fresh stock, latest model, design or package. 3.05 METHOD OF AWARD: This bid will be evaluated on the evaluation criteria established in the bid specification and awarded based on the best evaluated bid. The County reserves the right to reject any and all bids or parts thereof, and to waive any irregularities in said bids. The right is reserved to award bids based on the best interest and/or what is most advantageous to the County. The County also reserves the right to consider as a part of the bid evaluation the stated warranty, stated delivery schedule and payment terms. Award will be made, according to the opinion of the Daviess County Fiscal Court, to the best evaluated bid. 3.06 CERTIFICATION OF INDEPENDENT PRICE DETERMINATION I. The Prices in the bid shall be independently determined, without consultation, communication, or agreement for the purpose of restricting competition as to any matter relating to price with any Bidder or other person. II. Unless otherwise required by law, the prices shall not have been knowingly disclosed by the Bidder prior to opening. III. No attempt has been made or will be made by the Bidder to induce any other person or firm to submit or not to submit a bid. 3.07 LANGUAGE: Bids and all related documents will only be accepted in the English Language. 3.08 PRICE: All prices shall be quoted e