Inmate Clothing and Footwear

1 FISCAL SERVICES DEPARTMENT PURCHASING DIVISION Kent County Administration Building, 300 Monroe Avenue N.W., Grand Rapids, Michigan 49503-2289 Phone: (616) 632-7720 Fax: (616) 632 -7715 Email: purchasing@kentcountymi.gov SOLICITATION Solicitation Type Request for Quotation (RFQ) Solicitation Number 4799 Description Inmate Clothing and Footwear - Correctional Facility Date of Issuance 6/24/2022 Inquiries Deadline Date & Time (local) 7/6/2022, 11 AM Due Date & Time (local) 7/8/2022, 11 AM Buyer Name Underhill INTRODUCTION The Kent County Purchasing Division is soliciting quotations for inmate clothing and footwear for the Kent County Correctional Facility. SPECIFICATIONS See attached BID FORM for products, quantities, and sizes. BID FORM must be completed and submitted with vendor response. All items to come from one vendor. No partial bids. The products are intended for Correctional Facility use. Respondents quality of

product and warranty must be for this use. Material must be of comparable quality or higher as listed below. Kent County may require samples to verify product quality prior to award. Kent County reserves the right to reject bids of inferior product at its sole discretion. Preference is to have all items shipped at one time. If this is not possible, the maximum amount of allowable shipments is (3) three. All Deliveries shall be within 45 days of receipt of purchase order. FOB Destination 49503 Dimensions, if furnished, are for general reference only and should be verified by Respondents. Kent County will evaluate, award and contract for the goods and services in this solicitation in an efficient and timely manner. The solicitation will be awarded to the responsible bidder whose bid, conforming with all the material terms and conditions of the solicitation, is the lowest price. In no event will notification of award be more than thirty (30) days from the date of vendor submission. The Kent County Standard Submission Terms posted on the Bid Opportunities page of the Kent County Purchasing Division website are incorporated by reference into the solicitation. INVITATION FOR BID/RFQ SUBMISSION Complete submissions must be received in the Kent County Purchasing Division no later than the due date/time specified by the designated clock (local time). Late, faxed, or emailed responses will NOT be considered. Le ~ KENT Wwe https://www.accesskent.com/RFPWorkbench/LoadPublicTableAction.action 2 The health and safety of the community is a top priority; therefore, Kent County Purchasing Division is shifting all Solicitations to electronic response only until further notice. Reponses may be submitted electronically by selecting the "Submit Online" icon on the Bid Opportunities page of the Kent County Purchasing Division's website. Respondent must include a complete proposal as one (1) non-password protected PDF document, unless otherwise designated by Kent County. Respondent shall submit the Response Form posted on the Bids Opportunities page of the Kent County Purchasing Divisions website. Click the Submit Online icon to submit electronically. **Respondent must submit a completed (2 page) BID FORM with response.** The time required to upload a submission may vary. Respondent assumes all risks associated with electronic submission (including all possible technical issues) and deems the County and its service provider harmless and without fault regardless the reason. Successful electronic submissions are confirmed via Respondent's email. Respondent shall view the link in the confirmation email to determine accuracy prior to due date/time. Responses that deviate from the Solicitation specifications will only be considered if the deviations are clearly detailed and noted within the Response. In case of a dispute regarding the true intent and meaning of the specifications, the Countys interpretation will prevail. When a Solicitation states no alternates, no deviations are permitted. Kent County is not liable for cost incurred prior to award. A submission shall constitute an irrevocable offer for a period of sixty (60) days from the due date/time. In the event the notification of award is not made within sixty (60) days from the due date/time, the Respondent may withdraw or provide a written extension of their submission. Submissions may only be withdrawn by written request if the request is received before the due date/time. Withdrawals subsequent to opening shall be subject to Kent County Fiscal Policy Centralized Purchasing 5(i)(2). NO BID Please provide feedback if you are electing not to participate in this solicitation. https://www.accesskent.com/RFPWorkbench/LoadPublicTableAction.action https://www.accesskent.com/Departments/Purchasing/vendor.htm https://www.accesskent.com/Departments/Purchasing/vendor.htm https://kentcounty.sjc1.qualtrics.com/jfe/form/SV_23HnX1uQN1GSr9H BidForm4799 VendorName:___________________________________________________ Page|1of2 Line Qty UOM Item Color Size PriceperItem ExtendedPrice 1 24 EA InmateShortSleeveShirts Tan LG $ $ 2 12 EA InmateShortSleeveShirts Tan 5XL 3 64 EA InmateShortSleeveShirts Orange Med 4 24 EA InmateShortSleeveShirts Orange 4XL 5 72 EA InmateShortSleeveShirts Orange 5XL 6 100 EA InmateShortSleeveShirts ForestGreen LG 7 200 EA InmateShortSleeveShirts ForestGreen XL 8 200 EA InmateShortSleeveShirts ForestGreen 2XL 9 64 EA InmateShortSleeveShirts ForestGreen 10XL 10 24 EA InmateShortSleeveShirts Orange&Whitestriped XL 11 24 EA InmateShortSleeveShirts Orange&Whitestriped 2XL 12 12 EA InmateShortSleeveShirts Orange&Whitestriped 3XL 13 12 EA InmateShortSleeveShirts Orange&Whitestriped 5XL 14 24 EA InmatePants Orange LG 15 84 EA InmatePants NavyBlue SM 16 84 EA InmatePants NavyBlue XL 17 24 EA InmatePants NavyBlue 3XL 18 200 EA InmatePants ForestGreen LG 19 100 EA InmatePants ForestGreen XL 20 84 EA InmatePants ForestGreen 2XL 21 12 EA InmatePants ForestGreen 10XL 22 24 EA InmatePants Tan LG 23 24 EA InmatePants Tan 2XL BidForm4799 VendorName:___________________________________________________ Page|2of2 24 12 EA InmatePants Tan 10XL 25 12 EA Coveralls Green 2XL 26 12 EA Coveralls Green 6XL 27 12 EA Coveralls TrueRed 3XL 28 24 DZ LadiesBriefs White 7 29 8 DZ MensBriefs Orange 2XL 30 35 DZ TubeSocks Orange 31 150 Pairs EVASlideSandals Black LG(910) 32 12 Pairs VelcroCanvasShoe Orange 6 33 12 Pairs VelcroCanvasShoe Orange 7 34 12 Pairs VelcroCanvasShoe Orange 8 35 24 Pairs 6HeavyDutyLeatherWorkBootslace up,Nosteeltoe Tan/Brown 11 36 12 Pairs 6HeavyDutyLeatherWorkBootslace up,Nosteeltoe Tan/Brown 12 Totalforall lines: $ Noscreenprinting Shirt,Pant,andCoverallMaterial7.5ozorgreater(65%poly/35%combedcotton)industrialgradetwill WorkBootsHeavyDutyLeather,Skid,oilresistant,andnonmarkingoutsole.Rustresistantmetaleyelets.Cushionedinsole. BriefMaterial100%Cotton VendorName__________________________________________________________________________ RepresentativesName__________________________________________________________________ Signature_____________________________________________________________________________ Date_________________________________________________________________________________