Dec 08, 2017 2:51 pm REQUEST FOR INFORMATION
Headquarters Air Force Reserve, Office of the Command Surgeon (HQ AFRC/SG)
1.1 The Headquarters Air Force Reserve, Office of the Command Surgeon (HQ AFRC/SG) in support of the AEROSPACE MEDICINE CASE MANAGEMENT (AMCM) is seeking information from industry to determine the market capability to perform the below requirement.
1.2 THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes - it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit the Government to contract for any supply or service whatsoever. Further, HQ AFRC/SG is not at this time seeking proposals and will not accept unsolicited proposals. Respondees are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party's expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. If a solicitation is released, it will be synopsized on the Federal Business Opportunities (FedBizOpps) website or through GSA. It is the responsibility of the potential offerors to monitor these sites for additional information pertaining to this requirement.
2.1 Air Force Reserve Command (AFRC) has a requirement to ensure the Readiness of assigned Service Members and support the adjudication of service connection claims to facilitate timely receipt of benefits and determine fitness for military service, special operational duty and accessions. This requirement is for medical specialty staff to support Aerospace Medicine, Air Force Medical Standards and Occupational Health. The Contractor shall perform medical case management, apply the appropriate standards, make recommendations to adjudicate cases, conduct training and site visits to supporting Combat Mission Readiness.
2.2 HQ AFRC/SG requires Aerospace Medicine Case Management in support of the Air Force Reserve Command. The Contractor shall provide aerospace medicine physicians, Flight Surgeons, to provide recommendations for medical waiver adjudications decisions associated with accession, retention and special operational duty; and provide training to Wing level military medical officers and technicians who support medical readiness reviews and processing.
3.0 Planned Production:
Review, provide quality assurance and make recommendations to adjudicate all medical case types. Contractor shall complete 400 medical cases per month, 100% compliance with standards.
Process expedited case per government direction. Complete case review and make appropriate disposition within 24 hours
Attend in-person, or via t-con, SGO meetings, professional staff and ADHOC meeting. 100% attendance at meetings.
4.0 Technical Requirements:
4.1.1 Case Management. The Contractor shall provide experienced flight surgeons to perform medical case management and make recommendations to adjudication at the MAJCOM level. Recommendations for medical case adjudications must be reliable, reproducible, defendable, and timely. Medical cases are reviewed with the purpose of determining entrance into AFRC, fitness for duty to be retained in AFRC, and eligibility to receive medical benefits and entitlements. Monitor metrics associated with timeliness and quality indicators. Metrics and quality indicators will be focused on ensuring the recommendations of cases processed by the contractor are timely, reliable, reproducible and defendable.
4.1.2 Site Visit/Education and Training.
188.8.131.52 Conduct site visits as requested by the 47 Reserve Medical Units for consultation on the execution of the Aerospace Medicine Enterprise (AME), to include applying physical standards, aerospace medicine, occupational and environmental, preventive medicine and public health programs. Provide expert recommendations on implementation and application of Department of Defense (DOD), Air Force (AF), Air Force Medical Service (AFMS) and AFRC guidance and standards for the AME.
184.108.40.206 Instruct six provider courses per year at HQ AFRC/SGO for flight surgeons and other privileged providers. Instruct six aerospace medicine technician courses per year at AFRC/SGO. Prepare all educational materials and handouts. Secure Continue Medical Education credit for courses. Courses are 3 to 5 days in length.
4.1.3 Case Review and Adjudication.
220.127.116.11 Perform case and comprehensive records reviews; review, provide quality assurance and recommend adjudication on all medical cases. Will adhere to all physical standards guidance in AFIs, DoDIs and the AFRC Consolidated Program Memorandum. Process 400 cases per month, cases will be processed in a First-In First-Out (FIFO) order.
18.104.22.168.1 Conduct reviews and make recommendations to appropriate approval authority for the following cases: Initial Flying Class (IFC) 1 exams and waiver, Initial Flying Class (IFC) 2 waiver, Continued Flying Class II Waivers (aircraft and condition specific), Line Of Duty (LOD), and any full Disability Evaluation System (DES) case submitted to the Physical Evaluation Board (PEB) whether Medical Evaluation Board (MEB) or Worldwide Duty (WWD). This action needs to complete within 24 hours of initiation.
22.214.171.124.2 Conduct reviews and make term limiting recommendations for the following cases: Accession exams (Enlistment and Commissioning) and waivers, IFC2 exams, Continued Flying Class II Waivers (aircraft and condition specific), IFC3 exams and flying waivers, Participation Waivers, Initial Review In Lieu Ofs (IRILO), Profile Modifications, Basic Military Training (BMT) waivers, Medical Hold, Assignment Limitation Code (ALC) placement following PEB return to duty finding, and Active Guard and Reserve (AGR) tour certification. This action needs to be complete within 24 hours of initiation.
126.96.36.199 Will use software and databases already in use by AFRC including, but not limited to: Aeromedical Services Information Management System (ASIMS), Physical Examination Processing Program (PEPP), Aeromedical Information Management Waiver Tracking System (AIMWTS), Armed Forces Health Longitudinal Technology Application (AHLTA), Joint Legacy Viewer (JLV), Healthcare Artifact and Image Management System (HAIMS) and Electronic Case Tracking (ECT).
4.1.4 Participate in Meetings.
188.8.131.52 Periodic Schedule Meetings. Attend in-person, or via t-con, AFRC/SGO meetings and professional staff meetings. AFRC/SGO will determine when meetings are scheduled.
184.108.40.206 ADHOC Meetings. Attend in-person, or via t-con, AFRC/SGO meetings, quality case and performance reviews, and other appropriate professional activities only to the extent that such attendance and participation is relative to assigned medical cases and/or performance of services. AFRC/SGO will determine when meetings are scheduled, COR will attend these meeting.
5.0 Requested Information/Instructions
5.1 Interested parties must submit Capability Statement responses to the HQ AFRC/PKA Office at firstname.lastname@example.org
, titles RFI Aerospace Medical Case Management, by no later than 3:00pm (EST), Monday, January 8, 2018 and at a minimum, must include.
A) Name of Company, Point of Contact Name, Company Mailing Address, Phone Number, Fax Number, and E-mail Address of designated point of contact;
B) Company DUNS Number of NAICS;
C) Brief narrative describing the company's ability to meet the above requirements and include a description of experience with the technical requirements as described in section 4 above;
D) Capabilities of company, including past performances providing similar services within the past three years, recent or current contracts;
E) Ability of company to respond with associated time frames
Do NOT send proprietary information. All submissions will become Government property and will not be returned.
5.2.1 Business type (large business, small business, small disadvantaged business, 8(a)-certified small disadvantaged business, HUB Zone small business, woman-owned small business, very small business, veteran-owned small business, service-disabled veteran-owned small business) based upon North American Industry Classification System (NAICS) code 621111, Offices of Physicians (except Mental Health Specialist). "Small business concern" means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria and size standards in 13 CFR part 121. A small business concern for the purposes of this procurement is generally defined as a business, including its affiliates, averaging no more than $11 million dollars in annual receipts. Annual receipts of a concern that has been in business for 3 or more complete fiscal years means the annual average gross revenue of the concern taken for the last 3 fiscal years. Annual receipts of a concern that has been in business for less than 3 complete fiscal years means its total receipts for the period it has been in business, divided by the number of weeks including fractions of a week that it has been in business, and multiplied by 52. Respondees are cautioned, however, that this is a general description only. Additional standards and conditions apply. Please refer to Federal Acquisition Regulation FAR 19 for additional detailed information on Small Business Size Standards. The FAR is available at http://www.arnet.gov
Questions regarding this announcement shall be submitted in writing by e-mail to the Contracting Officer, email@example.com
. Verbal questions will NOT be accepted. Questions will be answered by posting answers to the FED BIZ OPS or GSA Website; accordingly, questions shall NOT contain proprietary or classified information. The Government does not guarantee that questions received after [FILL IN DATE AND TIME] will be answered. To access the Fed BIZ OP Website, go to Federal Business Opportunities (FedBizOpps) website, or if you have a GSA schedule can be accessed through the GSA website.
THIS IS A REQUEST FOR INFORMATION (RFI) ONLY to identify sources that can provide AEROSPACE MEDICINE CASE MANAGEMENT (AMCM). The information provided in the RFI is subject to change and is not binding on the Government. The HQ AFRC/SG has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.
Jan 02, 2018 10:20 am
As Stated in the Q&A: This is an advertisement for information to find capable contractors that can perform this criteria IAW the PWS and any additional documents attached to the solicitation if and when it is posted. THIS NOTICE IS NOT A REQUEST FOR QUOTATIONS.
** No foreign contractor participation is permitted.