Solid Waste and Recycling Collection: Pre-Procurement Market Sounding Event (Hybrid Meeting)

Post InformationPosted At:Mon, Aug 7, 2023 11:41 AMSealed Bid Process:NoPrivate Bid:No1. Event DetailsNOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is hosting a Solid Waste and Recycling Collection Pre-Procurement Market Sounding Event. Interested parties are encouraged to RSVP and participate in this event either in person or virtually. 1.1. SummaryOrange County provides residential waste and recycling collection services to more than 230,000 residential units (primarily single-family) residences in the unincorporated areas of the County. Currently, the County has five separate contracts with three firms to provide collection services. Services provided to residents include once per week collection of garbage in carts, recycling in carts, up to three cubic yards of yard waste and up to three cubic yards of bulky items. The current agreements expire on December 31, 2025 and the new contractor must begin collection operations on January 1,

2026.Orange County is preparing a new solicitation for the collection of residential curbside materials when the current contracts expire. To understand the latest industry technologies and solutions brought by the private sector, the County is hosting a hybrid in-person and virtual market sounding event. The County welcomes attendees who provide residential collection services to participate and hopes to obtain insight that might assist during the procurement process. The County’s current goal is to publish the final RFP in the first quarter of 2024.The County is requesting information from waste hauling companies interested in providing residential waste and recycling services to waste collection. During the market sounding event, the County’s intention is to conduct a dialog on important collection related matters before the cone of silence is imposed upon issuance of the formal solicitation. The County specifically hopes to gain insight on the following topics:Contract term lengthCollection approaches including fully automated collection vs. semi-automated collectionApproaches for management of bulky item collection and quantity limitationsApproaches for collection of excess quantities and non-conforming set-out wasteAutomated collection and alternative collection approachesCollection frequency requirements (e.g., once per week versus twice per week garbage collection)Cart management structures (i.e., hauler management of carts)The latest in positive service verification technologyImplications of de-bagging yard wasteFleet age requirementsTrends in low-emission vehicles - electric vs. CNG powered vehiclesTruck sizes and service issues related to trends in urban development for narrow roads, bike lanes, and alley collectionRoute sizingSpecialized messaging on trucksHauler surveys for residential customersZone staffing – Contract Manager, Operations Manager, Route Supervisors, Customer Service SupervisorsOther topics that collection contractors want to discuss with the County as the solicitation and contract are preparedInterested parties should contact: Alina.Hernandez@ocfl.net to ask questions about the event.1.2. BackgroundOrange CountyThe County is the fifth-most populous county in the state of Florida. It has more than 1.5 million residents and it hosts more than 70 million visitors each year. The University of Florida’s Bureau of Economic and Business Research projects the County’s population will reach almost 1.7 million by 2030 (medium projection).Utilities Solid Waste DivisionThe County operates a comprehensive solid waste and recycling program through its Utilities Department’s Solid Waste Division (Solid Waste), including the Orange County Landfill and two solid waste transfer stations. The Orange County Landfill includes a Class I (municipal solid waste) landfill, a Class III (bulky waste) landfill, yard waste processing and composting operation and other ancillary activities.The Solid Waste Division is responsible for managing the collection of residential solid waste and recycling from approximately 230,000 residential units (principally single-family homes) in the unincorporated areas of the County. Collection services are provided by three contract haulers (Contract Haulers) who are assigned to five discrete service zones. Each residential unit serviced by the Contract Haulers is provided a wheeled garbage cart and a wheeled recycling cart. Currently, each residential unit is provided once per week collection service is provided for garbage in carts, single-stream recycling in carts, up to three cubic yards of yard waste in bags, bundles, or cans (yard waste must be removed from plastic bags prior to being placed into the collection vehicles), and up to three cubic yards of bulky waste. Materials collected east of I-4 must be delivered to facilities located at the Orange County Landfill. Garbage, recyclables, and large items collected west of I-4 may be delivered to one of the County’s transfer stations. Yard waste collected west of I-4 (currently in Zones 1 and 2) may be delivered to a private County-contracted yard waste recycling facility west of I-4. Information about the County’s collection program can be found on the County website at: https://www.orangecountyfl.net/WaterGarbageRecycling.aspx1.3. Contact InformationProject Contact:Zulay MillanAssistant Manager 400 E. South Street, 2nd Floor Orlando, FL 32801 Email: zulay.millan@ocfl.netPhone: (407) 836-5633Procurement Contact:Alina Hernández FernándezContracts Supervisor 400 East South Street 2nd Floor Orlando, FL 32801 Email: alina.hernandez@ocfl.netPhone: (407) 836-5548Department:Administrative Svcs., Procurement Division1.4. TimelineRelease Project Date:August 7, 2023Pre-Proposal Market Sounding Event (Non-Mandatory):August 17, 2023, 10:00am THIS IS A HYBRID MEETING IN PERSON MEETING LOCATION Orange County Utilities Public Meeting Room 9510 Curry Ford Road Orlando Florida, 32825 VIRTUAL MEETING LINK https://ocfl.webex.com/ocfl/j.php?MTID=me74fdb89fa74da9c89f566bd8d120642Meeting number: 2632 737 1956 Password: go2Meeting Join by phone 1-408-792-6300 Call-in toll number (US/Canada) Access code: 263 273 71956Proposal Submission Deadline:August 17, 2023, 5:00pm