City of Valparaiso, Multi use trail from transit parking lot to downtown

Standard RFP Form Ver. 3-01-2021 1 Posting Date: May 28, 2021 Request for Proposals Notification Title: City of Valparaiso, Multi use trail from transit parking lot to downtown (Des # 2101141) in the LaPorte District. Response Due Date & Time: June 25, 2021 at 4 pm CST This Request for Proposals (RFP) is official notification of needed professional services. This RFP is being issued to solicit a letter of Interest (LOI) and other documents from firms qualified to perform engineering work on federal aid projects. A submittal does not guarantee the firm will be contracted to perform any services but only serves notice the firm desires to be considered. Contact for Questions: Beth Shrader, Director of Planning & Transit 166 Lincolnway Valparaiso, IN 46383 Email inquiries only. planningdepartment@valpo.us Submittal Requirements: 1. Letter of Interest Click here to enter # of Copies. Copies (required content and

instructions follow) sent through the U.S. Mail; OR Letter of Interest submitted electronically (pdf) to Beth Shrader at email address planningdepartment@valpo.us. AND 2. One (1) signed Affirmative Action Certification and associated required documents for all items if the DBE goal is greater than 0% sent through the U.S. Mail; OR One (1) signed Affirmative Action Certification and associated required documents for all items if the DBE goal is greater than 0% sent electronically (pdf) to Beth Shrader at email address planningdepartment@valpo.us. . Submit To: Beth Shrader, Director of Planning & Transit 166 Lincolnway Valparaiso, IN 46383 planningdepartment@valpo.us mailto:planningdepartment@valpo.us mailto:planningdepartment@valpo.us mailto:planningdepartment@valpo.us mailto:planningdepartment@valpo.us Standard RFP Form Ver. 3-01-2021 2 Selection Procedures: Consultants will be selected for work further described herein, based on the evaluation of the Letter of Interest (LOI) and other required documents. The Consultant Selection Rating Form used to evaluate and score the submittals is included for your reference. Final selection ranking will be determined by: Requirements for Letters of Interest (LOI) A. General instructions for preparing and submitting a Letter of Interest (LOI). 1. Provide the information, as stated in Item B below, in the same order listed and signed by an officer of the firm. Signed and scanned documents, or electronically applied signatures are acceptable. Do not send additional forms, resumes, brochures, or other material unless otherwise noted in the item description. 2. LOIs shall be limited to twelve (12) 8 x 11 pages that include Identification, Qualifications, Key Staff, and Project Approach. 3. LOIs must be received no later than the Response Due Date and Time; as shown in the RFP header above. Responses received after this deadline will not be considered. Submittals must include all required attachments to be considered for selection. B. Letter of Interest Content 1. Identification, Qualifications and Key Staff a. Provide the firm name, address of the responsible office from which the work will be performed and the name and email address of the contact person authorized to negotiate for the associated work. b. List all proposed sub consultants, their DBE status, and the percentage of work to be performed by the prime consultant and each sub consultant. (See Affirmative Action Certification requirements below.) A listing of certified DBEs eligible to be considered for selection as prime consultants or sub-consultants for this RFP can be found at the Prequalified Consultants link on the Indiana Department of Transportation (INDOT) Consultants Webpage. (http://www.in.gov/indot/2732.htm). c. List the Project Manager and other key staff members, including key sub consultant staff, and the percent of time the project manager will be committed for the contract, if selected. Include project engineers for important disciplines and staff members responsible for the work. Address the experience of the key staff members on similar projects and the staff qualifications relative to the required item qualifications. f Rank totals with the lowest rank total bemg the top ranked firm ( The weighted score totals with the highest score being the top ranked firm http://www.in.gov/indot/2732.htm Standard RFP Form Ver. 3-01-2021 3 d. Describe the capacity of consultant staff and their ability to perform the work in a timely manner relative to present workload. 2. Project Approach a. Provide a description of your project approach relative to the advertised services. For project specific items confirm the firm has visited the project site. For all items address your firms technical understanding of the project or services, cost containment practices, innovative ideas and any other relevant information concerning your firms qualifications for the project. Requirements for Affirmative Action Certification A completed Affirmative Action Certification form is required for all items that identify a DBE goal greater than "0", in order to be considered for selection. The consultant must identify the DBE firms with which it intends to subcontract. On the Affirmative Action Certification, include the contract participation percentage of each DBE and list what the DBE will be subcontracted to perform. If the consultant does not meet the DBE goal, the consultant must provide documentation in additional pages after the form that evidences that it made good faith efforts to achieve the DBE goal. All DBE subcontracting goals apply to all prime submitting consultants regardless of the prime's status of DBE. INDOT DBE Reciprocity Agreement with KYTC An Agreement between INDOT and the Kentucky Transportation Cabinet (KYTC) established reciprocal acceptance of certification of DBE firms in their respective states under the Unified Certification Program (UCP) pursuant to 49 CFR ?26.81(e) and (f). Copies of the DBE certifications, as issued by INDOT or the Kentucky Transportation Cabinet (KYTC), are to be included as additional pages after the AAC form for each firm listed on the AAC form. The following are DBE Locator Directories for each State Transportation Agency: INDOT: https://entapps.indot.in.gov/DBELocator/ KYTC: https://transportation.ky.gov/Civil-Rights-and-Small-Business- Development/Pages/Certified-DBE-Directory.aspx Information about the Indiana DBE Program is available at: https://www.in.gov/indot/2674.htm. Information about the KYTC DBE Program is available at: https://transportation.ky.gov/Civil-Rights-and-Small-Business-Development/Pages/default.aspx. https://entapps.indot.in.gov/DBELocator/ https://transportation.ky.gov/Civil-Rights-and-Small-Business-Development/Pages/Certified-DBE-Directory.aspx https://transportation.ky.gov/Civil-Rights-and-Small-Business-Development/Pages/Certified-DBE-Directory.aspx https://www.in.gov/indot/2674.htm https://transportation.ky.gov/Civil-Rights-and-Small-Business-Development/Pages/default.aspx Standard RFP Form Ver. 3-01-2021 4 Work item details: Local Public Agency: City Valparaiso Project Location: City of Valparaiso Project Description: Approximately 1900 LF urban multi-use trail between Chicago Dash transit stop and Valparaisos historic downtown. Alignment follows corridors for Indian Ave, Napoleon St, Campbell St and open terrain, including at-grade railroad crossing. INDOT Des #: 2101141 Phases Included: PE, RW Estimated Construction Amount: $2,003,379 Funding: up to 80% federal, STBG Chicago UZA Term of Contract: Until project completion DBE goal: 5% Required Prequalification Categories: 5.2 Environmental Document Preparation - CE 12.1 Project Management for Aquisition Services 6.1 Topographical Survey Data Collection 12.2 Title Search 8.1 Non-Complex Roadway Design 12.4 Appraisal 9.1 Level 1 Bridge Design 12.5 Appraisal Review 11.1 Right of Way Plan Development 13.1 Construction Inspection Additional Categories Listed Below: Click here to enter Additional Categories 7.1 Geotechnical Services 10.4 Lighting Design 12.6 Negotiation 16.1 Utility Coordination Standard RFP Form Ver. 3-01-2021 5 LPA Consultant Selection Rating Sheet Sample: RFP Selection Rating for Des. No. (City, County, Town) or (Local Public Agency) Services Description: Consultant Name: Evaluation Criteria to be Rated by Scorers Category S coring Crite r ia S cale S core Weight Weighted S core Past Perfo r m a nc e Performance evaluation score averages from historical performance data. Quality score for similar work from performance database. 6 Schedul e score from performa n c e databas e. 3 Responsiv en e ss score from performa n c e database . 1 Capacity of Team to do Work Evaluati o n of the team's person n el and equip m e nt to perfo r m the projec t on time. 20 Availability of more than adequate capacity that results in added value. 1 Adequat e cap acity to meet the schedule. 0 Insuffi ci e nt availabl e cap acity to meet the schedule. -1 Team's Demonstrated Qualif i ca t io ns Techni c al Exper tis e : Unique Resour c es that yield a relevan t added value or efficie n c y to the deliverable. 15 Demon st ra te d outstandin g expertis e and resourc es identifie d for require d servic es for value added benefit. 2 Demon st ra te d high level of expertis e and resourc e s identifi ed for require d servic es for value added benefit. 1 Expertise and resources at appropriate level. 0 Insufficient expertise and/or resources. -3 Project Manage r Predi c te d ability to manage the projec t, based on: experi e n ce in size, complex i ty, type, subs, documentation skills. 20 Demon st ra te d outstandin g experie n c e in simila r type and compl ex it y. 2 Demon st ra te d high level of experi en c e in simila r type and compl ex it y. 1 E xperien c e in simila r type and comple xi ty shown in resume . 0 E xperien c e in differe nt type or lower compl ex ity . -1 Insufficient experience. -3 Approach to Project Proje c t Under s ta n di n g and Innovati on that provides cost and/or time savings. 15 High level of understa ndi n g and viable innovative ideas proposed. 2 High level of understa nd in g of the project. 1 Basic understanding of the project. 0 Lack of project understanding. -3 Weighted Sub-Total: It is the responsib ili ty of scorers to make every effort to identify the firm most capable of producin g the highest deliverab l es in a timely and cost effec ti ve manner without regard to personal preference. I certify that I do not have any conflicts of interest associated with this consultant as defined in 49CFR118.36. I have thoroughly reviewed the letter of interest for this consultant and certify that the above scores represent my best judgment of this firm's abilities. Signature: Print Name: Title: Date: (Form Rev. 4-7-16) http://www.in.gov/indot/files/LPA_Consultant_Selection_Rating_Sheet_for_Standard_Template.xls Standard RFP Form Ver. 3-01-2021 6 (Rev. 06/27/18) Des. #: 2101141 Affirmative Action Certification (AAC) for Disadvantaged Business Enterprises (DBE) I hereby certify that my company intends to affirmatively seek out and consider Disadvantaged Business Enterprises (DBEs) certified by the State of Indianas DBE Program and the Kentucky Transportation Cabinet (KYTC) DBE Program to participate as part of this proposal. An Agreement between INDOT and KYTC established reciprocal acceptance of certif ication o f DBE f irms in their respective states under the Unified Certification Program (UCP) pursuant to 49 CFR 26.81(e) and (f). I acknowledge that this certification is to be made an integral part of this proposal. I understand and agree that the submission o f a blank certification may cause the proposal to be rejected. I certify that I have consulted the following DBE websites to confirm that the firms listed below are currently certified DBEs: INDOT: https://entapps.indot.in.gov/DBELocator/ KYTC: https://transportation.ky.gov/Civil-Rights-and-Small-Business-Development/Pages/Certified-DBE-Directory.aspx I certify that I have contacted the certified DBEs listed below, and if my company becomes the CONSULTANT, these DBEs have tentatively agreed to perform the services as indicated. I understand that neither my company nor I will be penalized f or DBE utilization that exceeds the goal. After contract award, any change to the firms listed in this Affirmative Action Certification to be applied toward the DBE goal must have prior approval by INDOTs Economic Opportunity Division. I. DBE Subconsultants to be applied toward DBE goal for the RFP item: Certified DBE Name Service Planned Estimated Percentage to be Paid* % % % % II. DBE Subconsultants to be utilized beyond the advertised DBE goal for the RFP item: Certified DBE Name Service Planned Estimated Percentage to be Paid* % % % % Estimated Total Percentage Credited toward DBE Goal: Estimated Percentage of Voluntary DBE Work Anticipated over DBE Goal: Company Name: Signature: Date: It is understood that these individual firm percentages are estimates only and that percentages paid may be greater or less as a result of negotiation of contract scope of work. My firm will use good faith efforts to meet the overall DBE goal through the use of these or other certified and approved DBE firms. https://entapps.indot.in.gov/DBELocator/ https://transportation.ky.gov/Civil-Rights-and-Small-Business-Development/Pages/Certified-DBE-Directory.aspx