ACL Analytics Client Software

DocuSign Envelope ID: 9EB2CDE0-4F2F-4088-9E2A-52DEADAD26A5 DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES DIVISION OF PROCUREMENT SERVICES STATE OF MAINE PROCUREMENT JUSTIFICATION FORM (PJF) This form must accompany all contract requests and sole source requisitions (RQS) over $5,000 submitted to the Division of Procurement Services. INSTRUCTIONS: Please provide the requested information in the white spaces below. All responses (except signatures) must be typed; no hand-written forms will be accepted. See the guidance document posted with this form on the Division of Procurement Services intranet site (Forms page) for additional instructions. PART |: OVERVIEW Department Office/Division/Program: | Office of the State Auditor Department Contract Administrator or Grant Coordinator: (If applicable) Department Reference Kristin Guerette, Audit Manager - Administration #: Amount: $ $5,664.81 Advantage CT / (Contract/Amendment/Grant) Ge RQS #: CT27A20180830000000000738 CONTRACT Proposed

rae Proposed end Date: Date: Original Start Date: | 7/1/2018 Effective Date: | 7/1/2022 AMENDMENT Previous End Date: | 6/30/2022 New End Date: | 6/30/2023 Project Start Date: aes GRANT Grant End Project End Date: | Date: Vendor/Provider/Grantee Name, | VC1000097824 ACL Services, Ltd. Dba Diligent City, State: | 1500-980 Howe Street, Vancouver, BC _V6Z 0C8 CA Brief Description of | 3 (three) ACL Analytics client software one-year license Goods/Services/Grant: | subscriptions, expiring: 06/30/2022 renewed to 06/30/2023. PART II: JUSTIFICATION FOR VENDOR SELECTION Check the box below for the justification(s) that applies to this request. (Check all that apply.) oO A. Competitive Process O G. Grant xX B. Amendment O H. State Statute/Agency Directed Xl C. Single Source/Unique Vendor O |. Federal Agency Directed O D. Proprietary/Copyright/Patents xX] J. Willing and Qualified O E. Emergency O K. Client Choice oO F. University Cooperative Project O L. Other Authorization REV 11/18/2021 Page 1 of 3 einesies DocuSign Envelope ID: 9EB2CDE0-4F2F-4088-9E2A-52DEADAD26A5 Procurement Justification Form (PJF) Please respond to ALL of the questions in the following sections. PART Ill: SUPPLEMENTAL INFORMATION 1. Provide a more detailed description and explain the need for the goods, services or grant to supplement the response in Part |. ACL Services Ltd. Dba Galvanize analytics software allows our auditors to perform sophisticated risk analytics and detect anomalies or patterns that would otherwise be undetectable with random sampling, spreadsheet analysis or generic business intelligence. These licenses will also provide ongoing training for Office of the State Auditor (OSA) personnel in a rapidly growing audit field. Failure to approve this request will have an unfavorable impact on audit effectiveness and efficiency, and reduce the possibility of detecting fraud, waste and abuse. This specific software is a computer assisted audit tool (CAAT) specifically designed to perform data analytics on even extremely large data files, such as the over 45 million claim records that need to be analyzed during the State Medicaid audit. 2. Provide a brief justification for the selected vendor to supplement the response in Part Il. Reference the RFP number, if applicable. The need for this software is immediate and the State Office of Information Technology (OIT) does not offer this type of software. Therefore, we need to obtain it directly from the service provider, ACL Services, LTD. Dba Diligent. 3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated to grantee. Much time was spent during the past 4 years developing an implementation and resource use plan based on OSAs most immediate and projected operational needs for the use of big Data Analytics and Statistical Sampling as part of the annual federal Maine State Single Audit and State financial statement CAFR (comprehensive annual financial report) audits performed by OSA. The costs were negotiated over the past 3 years and were determined based on rates being paid by other State agencies. This price has not changed from the current year pricing. Also, if OSA were to add 15 additional user license subscriptions, a 20% volume discount will be provided by the vendor, in years going forward. This year OSA has determined they will only need three (3) licenses. 4. Describe the plan for future competition for the goods or services. Over the course of time, as OSA auditors become trained and proficient in big Data Analytics and applying Statistical Sampling techniques, new vendors that provide similar computer assisted auditing tool (CAAT) software, training and support will likely enter the market. As they do and other State auditor groups similarly do so, OSA shall determine whether the design, reliability, and capability of Galvanize software continues to better meet our needs in comparison.C p here ter text. REV 11/18/2021 Page 2 of 3 DocuSign Envelope ID: 9EB2CDE0-4F2F-4088-9E2A-52DEADAD26A5 6/3/2022Joseph Zrioka daha Procurement Justification Form (PJF) PART IV: AMERICAN RESCUE PLAN ACT (ARPA) / MAINE JOBS & RECOVERY PLAN (MJRP) Does this request utilize ARPA/MJRP funds? OO Yes - If Yes, please attach the approved Business Case(s). & No If No, proceed to Part V. PART V: APPROVALS The signatures below indicate approval of this procurement request. Signature of requesting , Department's Commissioner / (or designee): Si y/ 7 Typed Name: | Jacob B. Norton, State Auditor Date: Ss [ a ] 2.2. Signature of DAFS Procurement Official: Typed Name: Date: REV 11/18/2021 Page 3 of 3 el Ariole EA813178102243C...