Sortation of Flat Size Mail Pieces

Department Office/Division/Program: DAFS/BGS/Postal Department Contract Administrator or Grant Coordinator: Kristi Travis (If applicable) Department Reference #: Amount: (Contract/Amendment/Grant) $ 144,000 Advantage CT / RQS #: CT 20240311*2440 CONTRACT Proposed Start Date: 3/15/2024 Proposed End Date: 3/15/2026 AMENDMENT Original Start Date: Effective Date: Previous End Date: New End Date: GRANT Project Start Date: Grant Start Date: Project End Date: Grant End Date: Vendor/Provider/Grantee Name, City, State: NH Print & Mail Services Concord NH Brief Description of Goods/Services/Grant: Sortation of flat size mail pieces PART II: JUSTIFICATION FOR VENDOR SELECTION Check the box below for the justification(s) that applies to this request. (Check all that apply.) A. Competitive Process G. Grant B. Amendment H. State Statute/Agency Directed C. Single Source/Unique Vendor I. Federal Agency Directed D. Proprietary/Copyright/Patents J. Willing and Qualified E. Emergency K. Client Choice F.

University Cooperative Project L. Other Authorization DocuSign Envelope ID: D9281BF1-1279-45F0-8096-EA82152734FF DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES DIVISION OF PROCUREMENT SERVICES (ey SU Wu Le) BAUS} Procurement Justification Form (PJF) REV 11/9/2023 Page 2 of 3 Please respond to ALL of the questions in the following sections. PART III: SUPPLEMENTAL INFORMATION 1. Provide a more detailed description and explain the need for the goods, services or grant to supplement the response in Part I. NH Print & Mail Services has the ability to presort flat size mail pieces allowing the State of Maine postage savings for each piece processed 2. Provide a brief justification for the selected vendor to supplement the response in Part II. Reference the RFP number, if applicable. NH Print & Mail Services is the only vendor with the capabilities to process these flat to the specifications and time table needed in New England. 3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated to grantee. Costs were based on similar processes done outside of the New England area. 4. Describe the plan for future competition for the goods or services. State Postal will continue to explore other vendors and look at cooperative agreements for alternative vendors. PART IV: AMERICAN RESCUE PLAN ACT (ARPA) / MAINE JOBS & RECOVERY PLAN (MJRP) Does this request utilize ARPA/MJRP funds? Yes, MJRP funds (023) If Yes, please attach the approved Business Case(s). Yes, ARPA funds (025) If Yes, please be aware of the requirements from awarding federal agencies. No If No, proceed to Part V. PART V: APPROVALS The signatures below indicate approval of this procurement request. Signature of requesting Departments Commissioner (or designee): Typed Name: Date: 03/15/23Andrew J Giroux DocuSign Envelope ID: D9281BF1-1279-45F0-8096-EA82152734FF Procurement Justification Form (PJF) REV 11/9/2023 Page 3 of 3 Signature of DAFS Procurement Official: Typed Name: Date: DocuSign Envelope ID: D9281BF1-1279-45F0-8096-EA82152734FF Director of IT ProcurementJoseph Zrioka 3/23/2024 DocuSigned by: E Noseple Arriola EA813178102243C... 2024-03-23T08:43:56-0700 Digitally verifiable PDF exported from www.docusign.com