Manage the State Poetry Out Loud Program

"DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES\n\nDIVISION OF PROCUREMENT SERVICES\n\nSTATE OF MAINE\n\nPROCUREMENT JUSTIFICATION FORM (PJF)\n\nThis form must accompany all contract requests and sole source requisitions (RQS) over $5,000 submitted to the Division\nof Procurement Services.\n\nINSTRUCTIONS: Please provide the requested information in the white spaces below. Allresponses (except signatures)\nmust be typed; no hand-written forms will be accepted. See the guidance document posted with this form on the Division\nof Procurement Services intranet site (Forms page) for additional instructions.\n\nPART I: OVERVIEW\n\nDepartment Office/Division/Program: | Maine Arts Commission\n\nDepartment Contract Administrator or\nGrant Coordinator: | Julie Horn\n(If applicable) Department Seferenee 94W\n\nAmount: Advantage CT / RQS\nConzenanenter) [5 sroo0o _ [Aeraiaesct/ras | $10,000 # CT20221013000000001098\n\nCONTRACT | Proposed Start Date: | 10/1/2022 oe 6/30/2023\nOriginal Start

Date: Effective Date:\nZNENDNENT Previous End Date: New End Date:\nProject Start Date: Grant Start Date:\nSEANT Project End Date: Grant End Date:\nVendor/Provider/Grantee Name,\n\nCity, State: Brita Wanger Morier, Alna ME\n\nBrief Description of\nGoods/Services/Grant:\n\nPART II: JUSTIFICATION FOR VENDOR SELECTION\n\nTo manage the State\u2019s Poetry Out Loud program\n\nCheck the box below for the justification(s) that applies to this request. (Check all that apply.)\n[1 A. Competitive Process [1 G. Grant\nU B. Amendment U H. State Statute/Agency Directed\nX C. Single Source/Unique Vendor [1 I. Federal Agency Directed\nU D. Proprietary/Copyright/Patents U J. Willing and Qualified\n[1 E. Emergency [1 K. Client Choice\nU F. University Cooperative Project U L. Other Authorization\n\nREV 11/18/2021 Page 1 of 3\n" "Procurement Justification Form (PJF)\n\nPlease respond to ALL of the questions in the following sections.\n\nPART Ill: SUPPLEMENTAL INFORMATION\n\n1. Provide a more detailed description and explain the need for the goods, services or grant to\nsupplement the response in Part.\nThis contract is for the Provider to manage the Poetry Out Loud (POL) program for the Maine Arts\nCommission (MAC). POL is a national arts education program, and its implementation is a requirement to\nfulfill ine MAC\u2019s annual federal grant from the National Endowment for the Arts. Currently the MAC does not\nhave the staff capacity to manage this program.\n\nThe Provider shall manage the program starting in October 2022 through June 2023 which includes working\nwith teachers, schools, students, judges, and performance venues.\n\nThe Provider will produce three poetry recitation events across the State.\n\nContact schools to recruit their registration into the program.\n\nProvide schools and teachers proper POL resources.\n\nDeveloping partnerships with libraries and nonprofits to for community outreach in support of the program.\nChose and order physical awards to be presented to students.\n\nResearch and determine 6 judges for final competitions and coordinate their specific training.\n\nWork with MAC communications director for marketing of the program.\n\nProduce two regional and one State final competitions.\n\nCoordinate a live webcast of the State final competition.\n\n2. Provide a brief justification for the selected vendor to supplement the response in Part Il. Reference\nthe RFP number, if applicable.\n\nBrita Wanger was selected based on her previous experience with the Poetry Out Loud program. Wanger is\nthe former Performance Director for the MAC and coordinated all the elements of the 2020 program. She is\nknowledgeable of the budget, expenses, participating schools, and rules and requirements as set forth by\nthe National Endowment for the Arts. She also has several years experience producing major televised\nshow\u2019s including Managing Late Night and Specials Programming for the National Broadcasting Company\n(NBC).\n\n3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated\nto grantee.\nThe $10,000 represents approx. 270 hours at a $36/hour rate (their professional fee) and around $350 for\ntravel to three events around the State.\n\n4. Describe the plan for future competition for the goods or services.\n\nIn the future the Maine Arts Commission will review if the staff has capacity to manage this program itself. If\nthey are unable, MAC will reach out to qualified individuals for interest and use the proper State procurement\nprocess for a contract.\n\nPART IV: AMERICAN RESCUE PLAN ACT (ARPA) / MAINE JOBS & RECOVERY PLAN (MJRP)\n\nREV 11/18/2021 Page 2 of 3\n\n" "Procurement Justification Form (PJF)\n\nDoes this request utilize ARPA/MJRP funds?\n\n[I Yes - If Yes, please attach the approved Business Cases).\n\nX No -IfNo, proceed to Part V.\n\nPART V: APPROVALS\n\nThe signatures below indicate approval of this procurement request.\nSignature of requesting\n\nDepartments Commissioner .\n(or designee)): ze % u 5\nTyped Name: | Julie \u201aKorn, Assistant Director | Date: 10/21/2022\nSignature of DAFS | Bersameriy:\n\nProcurement Official: E Pagufte\n\n41C2BA36FAF4ACD...\n\nTyped Name: Kathy padueete | Date: | 11/9/2022\n\n47\n\nREV 11/18/2021 Page 3 0f 3\n"