Annual Contract for Safety Vests

Login Bid Opportunity Detail Return To ListingSupplier Registration Bid Information Type Informal Invitation for Bid Status Issued Number 22-1406 Addendum 2 (Annual Contract for Safety Vests) Issue Date & Time 9/16/2022 03:00:00 PM (CT) Close Date & Time 10/5/2022 03:00:00 PM (CT) Time Left22 hours 34 minutes 53 seconds Notes INSTRUCTIONS TO RESPONDENTS Bids are solicited for furnishing the goods, supplies, equipment and/or services as set forth in this solicitation. Bids must be received Electronically or by Sealed Bid in the Purchasing Office by date and time specified, and then publicly opened and read aloud. Sealed Bids that are either mailed or delivered must be enclosed in a sealed envelope, addressed to the Director Purchasing, and have the bid number, bid name, closing date, and company name clearly marked on the outside of the envelope. Sealed Bids should be mailed or hand delivered to the following address: San Antonio Water System Purchasing Department 2800 US Highway 281

North, Administration Bldg, 5th Floor San Antonio, TX 78212 Electronic Bids can not be accepted after the specified date/ time. Sealed Bids received late will be returned; they will not be opened nor considered in the evaluation of the bid. The undersigned agrees, if the bid is accepted, to furnish any and all items upon which prices are offered, at the price(s) and upon the terms and conditions contained in the specifications. The period of acceptance of this bid will be 90 calendar days after the bid opening date. SCOPE: The San Antonio Water System is soliciting bids for a vendor to provide TxDOT-Compliant High-Visibility Safety Vests. The intent of these specifications / scope of services is to describe the minimum requirements for the annual agreement for the purchase of such TxDOT-Compliant High-Visibility Safety Vests.. We highly recommend online submission. This expedites the process and reduces errors for both buyer and supplier. For technical assistance, please contact Ion Wave's Customer Success Team: 1-866-277-2645 x 4 or email support@ionwave.net. The San Antonio Water System Purchasing Department is willing to assist any bidder(s) in the interpretation of bid provisions or explanation of how bid forms are to be completed. Assistance may be received by visiting the Purchasing Office in the SAWS Main Office, 2800 US Hwy 281 North, San Antonio, TX 78212, or by calling (210) 233-3819. To report suspected ethics violations impacting the San Antonio Water System, please call 1-800-687-1918. Contact Information Name Marcel Arispe Address 2800 U.S. Hwy. 281 North San Antonio, TX 78212 Phone (210) 233-2066 Fax (210) 233-4144 Email Marcel.Arispe@saws.org Bid Documents Document nameFormat Bid Invitation (please login to view this document) Acrobat / PDF Bid Attachments File NameDescriptionFile Size Terms_and_Conditions_062220.pdf (please login to view this document) Terms and Conditions114 KB 1 22-1406 Gen Req and Scope 91522.pdf (please login to view this document) General Requirements and Scope185 KB No_Bid_Sheet (5).docx (please login to view this document) No Bid Sheet12 KB Form_CIQ_(for_vendor_doing_business_with_local_governmental_entity) (2).pdf (please login to view this document) Form CIQ21 KB 1 22-1406 SAWS Logo Use Guidelines.pdf (please login to view this document) SAWS Logo Use Guidelines389 KB 1 22-1406 Example Pictures.pdf (please login to view this document) Example Pictures355 KB 18-1406 - Bid Tab 92322.pdf (please login to view this document) 18-1406 Bid Tab (Previous Bid Tab)370 KB 3 22-1406 Add1.pdf (please login to view this document) Addendum 1 141 KB 3 22-1406 Add2.pdf (please login to view this document) Addendum 2114 KB Bid Questions Question The part numbers on the price schedule does not match Lawson Safety product list. Do you have anything else we can go by? AnswerThe vests that we are currently ordering and receiving are MCR SSP1C2ML.Submitted9/23/2022 02:41:48 PM (CT) Question I do have a few questions... see below 1. What vest are you currently using? 2. do you have a Approved list of vendors? 3. Do we need to submit a style to be approved? Answer1. The vests that we are currently ordering and receiving are MCR SSP1C2ML. 2. Please use the specification identified within the relevant General Requirement and Scope for this specific solicitation, which is found in the “Attachments” Tab within Ionwave. We will also accept samples. 3. SAWS can accept samples.Submitted9/22/2022 09:05:20 AM (CT) Question In previous years was the bid awarded by line item (open to several vendors) or to one vendor only? AnswerThe previous award was awarded to the overall lowest responsible bidder.Submitted9/19/2022 01:43:03 PM (CT) Question Can you please provide the bid tabulation from the previous bid indicating the award pricing per item and winning vendor? AnswerThe bid tabulation from the previous bid will be incorporated into Addendum 1.Submitted9/19/2022 01:41:34 PM (CT) Question May we request the previous bid tabulation and contract pricing? AnswerThe bid tabulation from the previous bid will be incorporated into Addendum 1.Submitted9/18/2022 11:40:24 PM (CT) Question Do you have the brand name and item number for the safety vests. Lawson No's do not show up online or anywhere from safety vest distibutors. Do you have a pic of the safety vests? AnswerThe “Lawson No’s” are used internally as ”SAWS Item Numbers”. The vests that we are currently ordering and receiving are MCR SSP1C2ML. Picture will be incorporated into this addendum and can be found in the “Attachments” Tab as “Example Pictures”Submitted9/16/2022 04:10:29 PM (CT) Bid Event Participation Activity Activity DateActivity NameDescription10/5/2022 03:00:00 PM (CT) Virtual Unsealing Virtual Unsealing: When it's time, join your SAWS Webex meeting here. Meeting number (access code): 2487 844 9012 Meeting password: fSgMGumw577 Join meeting Tap to join from a mobile device (attendees only) +1-469-210-7159,,24878449012##United States Toll (Dallas) +1-408-418-9388,,24878449012##United States Toll Join by phone +1-469-210-7159United States Toll (Dallas) +1-408-418-9388United States Toll Global call-in numbers Join from a video system or application Dial 24878449012@saws.webex.com You can also dial 173.243.2.68 and enter your meeting number. Join By Local Number : 210-233-2090 Join By Internal Number : 2090 Join using Microsoft Lync or Microsoft Skype for Business Dial 24878449012.saws@lync.webex.com If you are a host, click here to view host information. Need help? Go to http://help.webex.com Bid Event Non-Participation Activity Activity DateActivity NameDescription9/28/2022 03:00:00 PM (CT) Approved Equals Specifications for items being submitted for consideration as an approved equal, must be submitted for review by date and time specified in IonWave Activities tab. Specifications shall be sent to marcel.arispe@saws.org . Where manufacturers and models are designated by name and number in the invitation for bid, “approved equal” bids by manufacturers not so designated will not be accepted unless authorized in writing via an Addendum to the bid by the Purchasing Division.