Legal Guardianship Services

"Ik\n\nUNIVERSITY\nOF KENTUCKY\n\nPurchasing Division\n\nRequest for Proposal\nUK-2334-23\nProposal Due Date - 3/29/2023\n\nLegal Guardianship Services\n\nAn Equal Opportunity University\n" "UNIVERSITY OF KENTUCKY\n\nPurchasing Division\nREQUEST FOR PROPOSAL (RFP)\n\nATTENTION: This is not an order. Read all instructions, terms and conditions carefully.\nPROPOSAL NO.: UK-2334-23 RETURN ORIGINAL COPY OF PROPOSAL TO:\nIssue Date: 3/10/23 UNIVERSITY OF KENTUCKY\nTitle: Legal Guardianship Services PURCHASING DIVISION\nPurchasing Officer: Rebecca Purcell 411 S LIMESTONE\n\nROOM 322 PETERSON SERVICE BLDG.\nEmail/Phone: rpurcell@uky.edu 859-257-5479 LEXINGTON, KY 40506-0005\n\nIMPORTANT: PROPOSALS MUST BE RECEIVED BY: 3/29/23 3 P.M. LEXINGTON, KY TIME.\n\nNOTICE OF REQUIREMENTS\nThe University\u2019s General Terms and Conditions and Instructions to Bidders, viewable at

href="https://purchasing.uky.edu/bid-and-proposal-opportunities," target="_blank">https://purchasing.uky.edu/bid-and-proposal-opportunities, apply to\nthis RFP. When the RFP includes construction services, the University\u2019s General Conditions and Special Conditions for Construction and Instructions to\nBidders, viewable at https://purchasing.uky.edu/bid-and-proposal-opportunities, apply to the RFP.\nContracts resulting from this RFP must be governed by and in accordance with the laws of the Commonwealth of Kentucky.\nAny agreement or collusion among offerors or prospective offerors, which restrains, tends to restrain, or is reasonably calculated to restrain competition by\nagreement to bid at a fixed price or to refrain from offering, or otherwise, is prohibited.\nAny person who violates any provisions of KRS 45A.325 shall be guilty of a felony and shall be punished by a fine of not less than five thousand dollars nor\nmore than ten thousand dollars, or be imprisoned not less than one year nor more than five years, or both such fine and imprisonment. Any firm, corporation,\nor association who violates any of the provisions of KRS 45A.325 shall, upon conviction, be fined not less than ten thousand dollars or more than twenty\nthousand dollars.\n\nAUTHENTICATION OF BID AND STATEMENT OF NON-COLLUSION AND NON-CONFLICT OF INTEREST\n| hereby swear (or affirm) under the penalty for false swearing as provided by KRS 523.040:\nThat I am the offeror (if the offeror is an individual), a partner, (if the offeror is a partnership), or an officer or employee of the bidding corporation having\nauthority to sign on its behalf (if the offeror is a corporation);\nThat the attached proposal has been arrived at by the offeror independently and has been submitted without collusion with, and without any agreement,\nunderstanding or planned common course of action with, any other Contractor of materials, supplies, equipment or services described in the RFP, designed\nto limit independent bidding or competition;\nThat the contents of the proposal have not been communicated by the offeror or its employees or agents to any person not an employee or agent of the\nofferor or its surety on any bond furnished with the proposal and will not be communicated to any such person prior to the official closing ofthe RFP:\nThat the offeror is legally entitled to enter into contracts with the University of Kentucky and is not in violation of any prohibited conflict of interest, including,\nbut not limited to, those prohibited by the provisions of KRS 45A.330 to .340, and164.390;\nThat the offeror, and its affiliates, are duly registered with the Kentucky Department of Revenue to collect and remit the sale and use tax imposed by Chapter\n139 to the extent required by Kentucky law and will remain registered for the duration of any contract award;\nThat | have fully informed myself regarding the accuracy of the statement made above.\nSWORN STATEMENT OF COMPLIANCE WITH CAMPAIGN FINANCE LAWS\nIn accordance with KRS45A.110 (2), the undersigned hereby swears under penalty of perjury that he/she has not knowingly violated any provision of the\ncampaign finance laws of the Commonwealth of Kentucky and that the award of a contract to a bidder will not violate any provision of the campaign finance\nlaws ofthe Commonwealth of Kentucky.\nCONTRACTOR REPORT OF PRIOR VIOLATIONS OF KRS CHAPTERS 136, 139, 141, 337, 338, 341 & 342\nThe contractor by signing and submitting a proposal agrees as required by 45A.485 to submit final determinations of any violations of the provisions of KRS\nChapters 136, 139, 141, 337, 338, 341 and 342 that have occurred in the previous five (5) years prior to the award of a contract and agrees to remain in\ncontinuous compliance with the provisions of the statutes during the duration of any contract that may be established. Final determinations of violations of\nthese statutes must be provided to the University by the successful contractor prior to the award of a contract.\nCERTIFIGCATION OF NON-SEGREGATED FACILITIES\nThe contractor, by submitting a proposal, certifies that he/she is in compliance with the Code of Federal Regulations, No. 41 CFR 60-1.8(b) that prohibits the\nmaintaining of segregated facilities.\n\nSIGNATURE REQUIRED: This proposal cannot be considered valid unless signed and dated by an authorized agent of the offeror. Type or print the signatory's\nname, title, address, phone number and fax number in the spaces provided. Offers signed by an agent are to be accompanied by evidence of his/her authority\nunless such evidence has been previously furnished to the issuing office.\n\nnF Bu DE\nPROPOSAL FIRM THROUGH: ADDRESS: Phone/Fax:\n\nPAYMENT TERMS: CITY, STATE & ZIP CODE: E-MAIL:\n\nSHIPPING TERMS: F. O. B. DESTINATION | TYPED OR PRINTED NAME: WEB ADDRESS:\nPREPAID AND ALLOWED\nFEDERAL EMPLOYER ID NO.: SIGNATURE: DATE:\n\nRevised 2-3-2023\n" "PROPOSAL NO. UK-2334-23 3\n\nTable of Contents\n\n1.0 DEFINITIONS ...............-.44000044444000n2snnnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnannnnnnnnnnnnnnnnnnnnnnnnsnnnnnnnnsnnnn anne 6\n2.0 GENERAL OVERVIEW......uuuuccnnssssssnnssunssnnnnnannnnnnnnnnnnnnnnnnnnnnnnnnanannnnnnnnnnnnrnnnnnnnnnnnnnnnnnnnnnsannnr nen 7\nel br: Bel Set un m zunaan zunuan zuneaun vun zen yunru wenn wars wars WersEE VERSUS Verse vensne 7\n2.2 Background Information ....................-4444444sHsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnne nennen 8\n2.3 University Information.................uu.u.4444444n4nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnnnnnnnnnn rn 8\n2.4 Supplier Diversity and Procurement..................22222244444400000000000000RRnnnnn nennen nenn nnnnnnnnnnnnnnnnneen 10\n3.0 PROPOSAL REQUIREMENTS...............224444044444nssnnennnnnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnsnnnnrnnnnnnnnr ne 11\nBl Kv Er en zn san anna aaa aasaaan mama mmEaaE AmmLaRLEENE BamaEEEE BaREEEEE BIRREEEE BIEREEEE EREEEE EEREER 11\n32 Offerer Cormmmarigatian: a: ame ame au zum an zunnen BreEE TnasaEn SALE IEIERER aan Ani 11\n3.3 Offeror Presentations ...................4444444444nnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnrr nennen 11\n3.4 Preparation of Offers ............uuunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnsnnnnnn 12\n3.5 Proposed Deviations from the RFP ..............uuuuunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnen 12\n3.6 Proposal Submission and Deadline .......................nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnen 12\n3.7 Modifiestion or Wilhdrawal of Offer. zus uno zum wanunes zuaunann wem zunanmanans wrennuns wezuann sauunen 13\n3.8 Acceptance or Rejection and Award of Proposal .....................nnnnnnnnnnnnnnnnnnnnnnnnnnnnn nenn 13\n3.9 Rejection ........uuuunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnpnpnnnnenennnnnnnnnnnnnnnennnnnnennnnnnnnen 13\n3.10 Addenda...................40uus4444400nnnnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnannnnnnnnnnnnrnnnnnnnnnnnnnnnnnnnnnsnnnnnnr nen 13\n3.11 Disclosure of Offeror\u2019s Response ...........uuuunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 14\n3.12 Restrictions on Communications with University Staff ..............ussuunnssssnnnnnnnnnnnnnssennnnnnnnnnnn 14\n3.13 Gast of Preparing Prop@sale an ann ann ame anne ann nenn Iran Iran DREaNEn IRA 14\n3.14 Disposition of Proposals ..................unnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 14\n3.15 Alternate ProposalS .................222.uu04sssnnnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnnnnnnnnnnennnnnnnnnsnnnrernnnnnnnnn 14\n3.16 Questions ........uuueseessssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnrennnnnnnnnnnnnnnnennnnnnnnnnnnnnnnr rn 14\n3.17 Section Titles in the RFP..................24444ssnssnnnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnr nn 15\n3.18 No Uontingent Fee a0 ana mau zunanae mungen wma zarunens wansen 12 muasE\u0131 vazaRus Kuannan\u0131 vegan zusagen 15\n3.19 Proposal Addenda and Rules for Withdrawal............................2244400040HRnnnnnnnnnnnnnnennnnnnnnnnne 15\n3.20 Requirement To Perform Vendor Onboarding and Registration..................uu een 15\n4.0 PROPOSAL FORMAT AND CONTENT..........uuuusssssssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 16\n4.1 Proposal Information and Criteria ..................222224444404000000000000000RRnnn nen nnnnnnnnnnnnnnnnnnnnnnnnnnennnneen 16\n\n4.2 Signed Authentication of Proposal and Statements of Non-Collusion and Non-Conflict of\nInterest Form ..................4444444444444444RRRRRRRRR RR RR RR RR RR Rn nn nennen nenn nenn nenn nen nennen nen nennen nennnenennnnnnnenenee nennen 16\n" "PROPOSAL NO. UK-2334-23 4\n\n4.3 Transmittal Letter ............uunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 16\n4.4 Executive Summary and Proposal Overview ...........24440ssssnnnnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 17\n4.5 Criteria 1 - Offeror Qualifications ...........uusssusssssssnnnnnnnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnen 18\n4.6 Crieria 2 - Barvieas Definen ua au sum ans zunneuns ananames Inaanen BrSnE InIEREER Braun Anis 19\n4.7 Criteria 3 - Financial Proposal....................uus22222204000000000000nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnen 19\n4.8 Criteria 4 \u2014 Evidence of Successful Performance and Implementation Schedule ............... 19\n4.9 Criteria 5 \u2014 Other Additional Information.........................ssssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 19\n5.0 EVALUATION CRITERIA PROCESS........uuuuuuensssssssnnnnnnnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 20\n&0: SPEUIAL CONDITION sus zum omuaenn zunanzer ransens wamnans zunnasunens warnen mussen varunns zusam woman zusagen 21\n6.1 Conrad Term ses ann anne aus ana zurnane ante BnEaEn VE TEEREEE VEREEE TEEREER NEE TEREE Inte 21\n6.2 Effective Date...............nuusssennsseennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnnnnnnnnnnnnnnnnnnnnnn 21\n6.3 Competitive Negotiation .................4444snssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnn 21\n6.4 Appearance Before Committee ..............uusussssseneennnnennnnnenen nennen 21\n6.5 Additions, Deletions or Contract Changes .....................uussussseee nennen 21\n%R Ganirselor Coopsraffen in Relaled Eff\u00fcrle: con vonan venunan venunan vun aununann sununann sunuuann sunauans sunanan 22\n6.7 Entire Agreement .......uussssseseeeeneenenenneenn nennen nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 22\n6.8 Governing Law ...........22nnnsnnnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnneennnnnnnnnnnnnnnrrrnnnnnn 22\n6.9 Kentucky\u2019s Personal Information Security and Breach Investigation Procedures and\nPraplices AUL u zu ea vun au van Dane Dane EEE EEE EEE EEE Van ra Tree Tuer Zutaaen Zu 22\n6.10 Termination for Convenience............uusssssssseennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnnn 23\n6.11 Termination for Non-Performance ...............424444404nHeneennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nennen 23\n6.12 Funding Out ..............2444444sssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnnnnnnnnnnnnnnnennnnnnnnnnnnnnnsrnrnnnnnn 24\n6.13 Prime Contractor Responsibility......................44444444nnneennnnnnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nn 24\n6.14 Assignment.and Subeanfrasling as ana sun ame mann ann zrnmauzs ana BunneEe va Inu 24\n6.15 Permits, Licenses, TaxeS.......uunuuennnensnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn anne nnnnnnnnnnnn 24\n6.16 Attorneys\u2019 Fees .........uuussneneeenenenennnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnsnnnnnnnnnnnnnnnnnnnnnn 25\n6.17 Royalties, Patents, Copyrights and Trademarks ..................uu.sss444s42sssnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 25\n6.18 Indemnification .................uusss44444Hnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnsnnnnnnnnnnnnnnnnnrennnnnnnnnnnnnnnennnnnnnn 25\n8.19 Insuranee: . zen wuunun weaununn weaununn weanRuuE EeEHRENE EEEHRENNEN TEaaRaUn REERRENE REEERENE REERRENE REERRENE REERRENE REEaRaB uns ua 26\n6.20 Melhen af Auardl aus au zen aus anne armen Inamenen BEER Ana EEE VER TEEREEE WERE BEER 26\n6.21 Reciprocal Preference ....................u440444044seneennennnnnnnnnnnnnnnnnn nennen 26\n6.22 Auditing .................2444444444Hnnenennennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnannnrnnnnnnnnrnnnnnnnnnnnnnnnnnrnnnnnsnnnnr nn 27\n\n6.23 Confidentiality.................uuuusu44444HHnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnsnnnnnnnnnnnnnnnnnrnnnnnnnnnnnnnnnrrnnnnn nn 27\n" "PROPOSAL NO. UK-2334-23 5\n\n6.24 Conflict of Interest ....................2444444nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnnnnnnnnnnn nennen 27\n6.25 Personal Service Contract Policies.....................uusssnsssssnnnnnnnnnennnnnnnennnnnnnnnnnnnnnnnnnnr nennen 27\n6.26 University Brand Standards ................44444ssnn444ssnnnnnnnnennnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnnnnnnnnnnnr nn 28\n6.27 Payment TErt ce m un un nn nn a a a a u u 29\n7.0 FINANCIAL OFFER SUMMARY ..........222244ssssnnnnnnnssnnnnnnnnnnnnnnnnnnnnnnnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnrn nn 30\n7.1 Mandatory Services............uussssssssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnnnnnnnnnnnn nn 30\n\n7.2 Alternate Pricing ................nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 30\n"