Food Service Management

Title: Food Service Management Deadline: 4/30/2024 10:00 AM (UTC-06:00) Central Time (US & Canada) Status: Open Description: This solicitation is for the purpose of entering into a contract for the operation of a food service program between Lindbergh Schools and a Food Service Management Company. Pre-Bid Meeting Date: 3/15/2024 9:00 AM Pre-Bid Meeting Details: Lindbergh Schools Central Office 9350 Sappington Rd. St. Louis, MO 63126 Problem Occurred × Please retry Ok Confirmation × Are you sure you want to remove line item? Yes No Missing Information × Ok Confirmation × Are you sure you want to remove attachment? Yes No Documents: Documents as of 2/1/2024 Login to view documents Login to view documents All Additions Questions Addition 1 Posted: 3/27/2024 Type of Addition: Addendum #1 General Terms and Conditions and House Rules Documents: Login to view documents Login to view documents Addition 2 Posted: 3/27/2024 Type of Addition: Addendum - Meal Count / Reimbursement Summary and SNP

Financial Report Documents: Login to view documents Login to view documents Addition 3 Posted: 3/27/2024 Type of Addition: Additional Answers Overview: The following questions were not answered in the posted responses. Expectations regarding Hourly Staff Benefits including PTO? Federal holidays paid, 5 days PTO and employees hired prior to 2010 receive 3 floating holidays. Considering paid snow days up to 3 days. Please provide the name of the union and a copy of the most recent CBA for the food service staff. AFT Lindbergh Federation of Food Service Workers Local 6006 a copy of the contract can not be shared per union agreement. Addition 4 Posted: 3/28/2024 Type of Addition: Addendum - A la Carte Sales and the 2024-25 Commodity List Documents: Login to view documents Login to view documents Addition 5 Posted: 3/28/2024 Type of Addition: Addendum - Reminder of upcoming deadlines Overview: There was a question regarding snacks. This information is included in the monthly reports for each school campus where snacks are served. At this time all questions and requests for information have been addressed. As a reminder the deadline for questions is April 12 at 4:00 PM. All questions will be answered by April 17 by noon. All bids must be submitted through Vendor Registry on or before April 30, 024 at 10:00 am. Please do not wait till the last minute to upload your bid. Bids can not be opened in Vendor Registry until the deadline has passed. Question 1 Posted: 3/15/2024 Question: Questions from Tara Golden, Sodexo Schools Business Development Executive - tara.golden@sodexo.com • How will the questions be answered? Via email? • Can we use your logo in our proposal? • Are vendors allowed to submit an alternate or second bid? • Please provide: o Insurance Requirements o Price List and intentions to increase prices for next year o Last SNP Financial Report o Last Administrative Review findings and corrective actions o SFR035 Meal Count / Reimbursement Summary YTD o Free, reduced, paid breakfast and lunch meals and ala carte sales by school YTD to include the number of serving days o Catering sales by school YTD o Any additional sales by school including cash and reimbursement sales to include snack programs o Eligibility counts by school including any CEP sites o Expectations regarding Hourly Staff Benefits including PTO o 2024-25 USDA Foods Packet (commodity order) • Do you have any expectations regarding the number of dedicated onsite managers provided by the FSMC? • Is the $25K annual cost billed to FSMC for utilities and custodial expenses taken out of the program balance or does the FSMC write a check to the school district? • How much capital is the district wanting to raise on page 4 of the RFP? Is the district receptive to having the capital investment funded by a higher annual program return? Would the district specify a standard amount that all potential FSMCs include so that it is standardized. • What are the district’s expectations regarding program balance (currently is around $6,500) Response: How will the questions be answered? Via email? Answers to all questions will be posted on Vendor Registry guaranteeing all vendors are given equal information. Can we use your logo in our proposal? Yes, you can use our logo for the proposal. Are vendors allowed to submit an alternate or second bid? Each vendor can only submit one response. Insurance Requirements? Please see Lindbergh's General Terms and Conditions and our House Rules added as an addendum. Price List and intentions to increase prices for next year - Meal prices are taken to the board in May or June each year. See Board Docs meeting date 06/15/2023 Meeting #1576 Agenda Item 9.13 for current rates and how prices are calculated annually. If calculation indicates increase is necessary prices will be increased. Last SNP Financial Report - will be posted as an addendum Last Administrative Review findings and corrective actions - Review year 2018-2019 closed 02/04/2019 . No corrective actions, recommendations or notes to LEA. SFR035 Meal Count / Reimbursement Summary YTD - will be posted as an addendum Eligibility counts by school including any CEP - No CEP sites LHS - 270, Truman MS - 94, Sperreng MS - 144, Sappington Elem - 82, Long Elem - 37, Kennerly Elem - 28, Dressel Elem - 111, Crestwood Elem - 54, Concord Elem - 56 ECE - 16 Do you have any expectations regarding the number of dedicated onsite managers provided by the FSMC? At a minimum the expectation is two (2) fulltime onsite managers in addition to the director. Is the $25K annual cost billed to FSMC for utilities and custodial expenses taken out of the program balance or does the FSMC write a check to the school district? Taken out of program balance. How much capital is the district wanting to raise on page 4 of the RFP? None at this time Is the district receptive to having the capital investment funded by a higher annual program return? Not at this time Would the district specify a standard amount that all potential FSMCs include so that it is standardized. Zero What are the district’s expectations regarding program balance (currently is around $6,500) Please provide source for this number - most recent SNP 2022-2023 will be sent. Goal is breakeven PLUS $25K annually. Excess fund balance above this will be allocated by District for program improvements and other. Can you please provide the union contract? This is not allowed per the union contract. Question 2 Posted: 3/18/2024 Question: Can you please provide the union contract? Response: This is not allowed per the union contract. Question 3 Posted: 3/20/2024 Question: 1. Please provide a copy of detailed meal claims by building for September-November of the current school year including breakfast, lunch, and snack. 2. Please provide the total adult and student a la carte revenue from September-November of the current school year for all buildings. 3. Please give a brief explanation of how breakfast is served in each school during a typical year. For instance, where the students receive the meal and eat the meal (cafeteria or classroom) and is there breakfast after the bell or breakfast in the classroom. 4. Please provide a detailed copy of your summer meal claims for 2023. 5. Please provide a copy of your 2024-25 commodity allocation and what foods were ordered including DOD, Brown Box and (NOI) Pounds allocated for processing. 6. Please provide the free and reduced enrollment for each building. 7. Please provide the name of the union and a copy of the most recent CBA for the food service staff. 8. Will the district accept electronic signatures in our response or will wet signatures be required? Thank you, and we look forward to your response! Sincerely, The Aramark Student Nutrition Team Response: Please give a brief explanation of how breakfast is served in each school during a typical year. For instance, where the students receive the meal and eat the meal (cafeteria or classroom) and is there breakfast after the bell or breakfast in the classroom? The majority, estimated 98% is in the café. We do offer "Second Chance / After the Bell " but minimal participation. Breakfast in the classroom was investigated but not implemented. Please provide the free and reduced enrollment for each building. LHS - 270, Truman MS - 94, Sperreng MS - 144, Sappington Elem - 82, Long Elem - 37, Kennerly Elem - 28, Dressel Elem - 111, Crestwood Elem - 54, Concord Elem - 56 ECE - 16 Will the district accept electronic signatures in our response or will wet signatures be required? Electronic signatures will be accepted. Other information requested will be posted as additional information. Posted: 3/27/2024 Type of Addition: Addendum #1 General Terms and Conditions and House Rules Documents: Login to view documents Login to view documents Posted: 3/27/2024 Type of Addition: Addendum - Meal Count / Reimbursement Summary and SNP Financial Report Documents: Login to view documents Login to view documents Posted: 3/27/2024 Type of Addition: Additional Answers Overview: The following questions were not answered in the posted responses. Expectations regarding Hourly Staff Benefits including PTO? Federal holidays paid, 5 days PTO and employees hired prior to 2010 receive 3 floating holidays. Considering paid snow days up to 3 days. Please provide the name of the union and a copy of the most recent CBA for the food service staff. AFT Lindbergh Federation of Food Service Workers Local 6006 a copy of the contract can not be shared per union agreement. Posted: 3/28/2024 Type of Addition: Addendum - A la Carte Sales and the 2024-25 Commodity List Documents: Login to view documents Login to view documents Posted: 3/28/2024 Type of Addition: Addendum - Reminder of upcoming deadlines Overview: There was a question regarding snacks. This information is included in the monthly reports for each school campus where snacks are served. At this time all questions and requests for information have been addressed. As a reminder the deadline for questions is April 12 at 4:00 PM. All questions will be answered by April 17 by noon. All bids must be submitted through Vendor Registry on or before April 30, 024 at 10:00 am. Please do not wait till the last minute to upload your bid. Bids can not be opened in Vendor Registry until the deadline has passed. Posted: 3/15/2024 Question: Questions from Tara Golden, Sodexo Schools Business Development Executive - tara.golden@sodexo.com • How will the questions be answered? Via email? • Can we use your logo in our proposal? • Are vendors allowed to submit an alternate or second bid? • Please provide: o Insurance Requirements o Price List and intentions to increase prices for next year o Last SNP Financial Report o Last Administrative Review findings and corrective actions o SFR035 Meal Count / Reimbursement Summary YTD o Free, reduced, paid breakfast and lunch meals and ala carte sales by school YTD to include the number of serving days o Catering sales by school YTD o Any additional sales by school including cash and reimbursement sales to include snack programs o Eligibility counts by school including any CEP sites o Expectations regarding Hourly Staff Benefits including PTO o 2024-25 USDA Foods Packet (commodity order) • Do you have any expectations regarding the number of dedicated onsite managers provided by the FSMC? • Is the $25K annual cost billed to FSMC for utilities and custodial expenses taken out of the program balance or does the FSMC write a check to the school district? • How much capital is the district wanting to raise on page 4 of the RFP? Is the district receptive to having the capital investment funded by a higher annual program return? Would the district specify a standard amount that all potential FSMCs include so that it is standardized. • What are the district’s expectations regarding program balance (currently is around $6,500) Response: How will the questions be answered? Via email? Answers to all questions will be posted on Vendor Registry guaranteeing all vendors are given equal information. Can we use your logo in our proposal? Yes, you can use our logo for the proposal. Are vendors allowed to submit an alternate or second bid? Each vendor can only submit one response. Insurance Requirements? Please see Lindbergh's General Terms and Conditions and our House Rules added as an addendum. Price List and intentions to increase prices for next year - Meal prices are taken to the board in May or June each year. See Board Docs meeting date 06/15/2023 Meeting #1576 Agenda Item 9.13 for current rates and how prices are calculated annually. If calculation indicates increase is necessary prices will be increased. Last SNP Financial Report - will be posted as an addendum Last Administrative Review findings and corrective actions - Review year 2018-2019 closed 02/04/2019 . No corrective actions, recommendations or notes to LEA. SFR035 Meal Count / Reimbursement Summary YTD - will be posted as an addendum Eligibility counts by school including any CEP - No CEP sites LHS - 270, Truman MS - 94, Sperreng MS - 144, Sappington Elem - 82, Long Elem - 37, Kennerly Elem - 28, Dressel Elem - 111, Crestwood Elem - 54, Concord Elem - 56 ECE - 16 Do you have any expectations regarding the number of dedicated onsite managers provided by the FSMC? At a minimum the expectation is two (2) fulltime onsite managers in addition to the director. Is the $25K annual cost billed to FSMC for utilities and custodial expenses taken out of the program balance or does the FSMC write a check to the school district? Taken out of program balance. How much capital is the district wanting to raise on page 4 of the RFP? None at this time Is the district receptive to having the capital investment funded by a higher annual program return? Not at this time Would the district specify a standard amount that all potential FSMCs include so that it is standardized. Zero What are the district’s expectations regarding program balance (currently is around $6,500) Please provide source for this number - most recent SNP 2022-2023 will be sent. Goal is breakeven PLUS $25K annually. Excess fund balance above this will be allocated by District for program improvements and other. Can you please provide the union contract? This is not allowed per the union contract. Posted: 3/18/2024 Question: Can you please provide the union contract? Response: This is not allowed per the union contract. Posted: 3/20/2024 Question: 1. Please provide a copy of detailed meal claims by building for September-November of the current school year including breakfast, lunch, and snack. 2. Please provide the total adult and student a la carte revenue from September-November of the current school year for all buildings. 3. Please give a brief explanation of how breakfast is served in each school during a typical year. For instance, where the students receive the meal and eat the meal (cafeteria or classroom) and is there breakfast after the bell or breakfast in the classroom. 4. Please provide a detailed copy of your summer meal claims for 2023. 5. Please provide a copy of your 2024-25 commodity allocation and what foods were ordered including DOD, Brown Box and (NOI) Pounds allocated for processing. 6. Please provide the free and reduced enrollment for each building. 7. Please provide the name of the union and a copy of the most recent CBA for the food service staff. 8. Will the district accept electronic signatures in our response or will wet signatures be required? Thank you, and we look forward to your response! Sincerely, The Aramark Student Nutrition Team Response: Please give a brief explanation of how breakfast is served in each school during a typical year. For instance, where the students receive the meal and eat the meal (cafeteria or classroom) and is there breakfast after the bell or breakfast in the classroom? The majority, estimated 98% is in the café. We do offer "Second Chance / After the Bell " but minimal participation. Breakfast in the classroom was investigated but not implemented. Please provide the free and reduced enrollment for each building. LHS - 270, Truman MS - 94, Sperreng MS - 144, Sappington Elem - 82, Long Elem - 37, Kennerly Elem - 28, Dressel Elem - 111, Crestwood Elem - 54, Concord Elem - 56 ECE - 16 Will the district accept electronic signatures in our response or will wet signatures be required? Electronic signatures will be accepted. Other information requested will be posted as additional information.