As-Needed Public Outreach and Engagement Professional Services

Project Title As-Needed Public Outreach and Engagement Professional Services Invitation # RFP 10090129-24-D Bid Posting Date 03/22/2024 3:22 PM (PDT) Project Stage Bidding Bid Due Date 04/19/2024 2:00 PM (PDT) Response Format Electronic and Paper Project Type RFP (Request for Proposal) Response Types Line Items Response File Contractor Standards (Completed and Signed) (required) EOC Form (Completed and Signed) (required) Type of Award Lump Sum Categories 90657 - Land Development And Planning - Architectural 90664 - Planning, Urban (Community, Regional, Area Wide, And State) 91827 - Community Development Consulting 91843 - Environmental Consulting 91892 - Urban Planning Consulting 96194 - Zoning, Land Use Studies 541620 - Environmental Consulting Service License Requirements Department Purchasing & Contracting Department Address 1200 Third Ave Suite 200 San Diego, California 92101 County San Diego Bid Valid Liquidated Damages Estimated Bid Value Start/Delivery Date Project Duration

Pre-Bid Meeting Information Pre-Bid Meeting No Online Q&A Online Q&A Yes Q&A Deadline 04/02/2024 12:00 PM (PDT) Contact Information Contact Info Damian Singleton 619-235-5743 dsingleton@sandiego.gov Bids to Owner's Agent Description Scope of Services The City Planning Department is responsible for long-range planning throughout the City, which includes updating and amending community plans, the City's General Plan, and new development in alignment with the City's Strategic Plan Priority Areas. All land use planning work requires public outreach and engagement to inform policy development, infrastructure prioritization and land development code changes. Specifically, this includes designing and implementing engagement materials and techniques to facilitate public understanding and participation on planning initiatives. This helps ensure that planning initiatives and policy changes are defensible and have undergone public vetting. Consultant services will support the Department's work program initiatives being conducted by each division, many of which have requirements to conduct public outreach and engagement set forth by the State of California (e.g. requirements to identify environmental justice communities through public engagement set forth by SB 1000; demonstrated community outreach and engagement efforts required for State certification of the City's General Plan Housing Element). State law requires that local planning agencies provide opportunities for community involvement. As part of the planning process for updates and amendments to General Plans and Community Plans, public outreach and engagement are required to develop and reassess potential changes to the vision, goals and policies of land use plans and to develop land use plan alternatives. The requested services are also necessary for the Department to implement Council Policies 000-32 and 800-14 relative to infrastructure planning, which calls for reaching out and engaging a broad spectrum of the community to ensure that input received truly meets the needs of residents and that infrastructure investments are prioritized equitably and delivered efficiently. The City is in the process of creating an Inclusive Public Engagement Guide which will set forth standards and best practices for inclusive public engagement on planning initiatives and all projects led by operational Departments so that City decisions can best meet the needs of San Diegans. Consultant services to recommend and implement community outreach and engagement strategies are critical to meet both local guidelines and state public participation requirements. In order to conduct planning work more efficiently in support of the Department's initiatives, the consultant team will be on-call and shall be used on an as-needed basis. Other Details Notes Special Notices Local Programs & Policies Proposers must submit an electronic signed (e.g., Adobe Sign, DocuSign, or scanned) bid/proposal through the PlanetBids portal by the Closing Date. The City may require Proposers to submit original hard copies prior to execution of the contract if the PlanetBids electronic submission does not include an authorized electronic signature page (e.g., Adobe Sign, DocuSign). ***Please note that each document uploaded cannot exceed 150MB – regardless of which type of file (Response File or General Attachments). See below for additional instructions: 1. File Requirements: Proposers will be required to provide one or more types of files depending on the solicitation: a. RESPONSE FILE: Proposers will only be able to upload one (1) document in the "Response File" section of PlanetBids. This may be the complete proposal submission or the Executive Summary, or other document depending on the solicitation type. b. GENERAL ATTACHMENTS: Each required file may have its own sub-label, ie. Proposal – Part 1, Proposal – Part 2, etc. These will be provided for solicitations that require multipart responses or if additional file space is needed. 2. REQUIRED DOCUMENTS. Proposers are responsible for ensuring that all required information and documentation are provided. Proposers are responsible for satisfying all proposal submission requirements. 3. IMPORTANT: Do not wait until the last minute to submit bids. Due to the high volume of electronic submissions, the internet has experienced periodic slowdown and connection issues. The City and PlanetBids are not responsible for connection issues. Place eBid