S--Copy of Fonda CBOC Janitorial Contract (VA-18-00057970)

This is a Sources Sought Notice(a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited.(b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal.(c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law. (d) This Sources Sought is issued by VISN 2 Contracting Office in Albany, NY for the purpose of collecting information about Fonda VA Community Based Outpatient Clinic Fonda, NY 12068. The VA is seeking to provide for this requirement within 30 days of the award of the contract. The NAICS code

identified for this requirement is 561720 Janitorial Services. (e) Cursory market research has identified several small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment are encouraged to email a capability statement and full information to Anthony Murray at Anthony.Murray2@va.gov. - Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category. Contractors shall identify the NAICS code for the services being offered as well as their size status under said NAICS. This information will be used to determine the viability of a set aside for this requirement. - Contractors shall also identify any Federal Supply Schedules that may carry the desired services. - Contractors shall identify pertinent point of contact for company, contractor DUNS number for size standard and socioeconomic verification in SAM and VIP.- Contractors shall include any relevant comments about the Attachment(s) if applicable. STATEMENT OF WORKI. SCOPE OF WORKThe Contractor shall provide all labor, tools, and materials (excluding those provided by the VA and described in Section 3.1), supplies, appropriate equipment and supervision, necessary to professionally clean and maintain the CBOC located at Fonda, NY at an acceptable level of cleanliness that meets the requirements for a medical clinic. The clinic is located at State Highway 30A, Camp Mohawk Plaza, Fonda NY, 12068, in accordance with schedule of services and prices for the base period of October 1, 2018, through September 30, 2019. Cleanings shall occur between the hours of 4:30 P.M. and 9:00 P.M CST., Monday through Friday, excluding legal and/or public holidays. Contractor shall be responsible to provide Material Safety Data Sheets (MSDS), for all applicable items used in the performance of this contract, to the COR in accordance with the conformance standards. All cleaning agents shall be clearly labeled.II. GENERAL REQUIREMENTS:AREA FREQUENCY TASKToilets & Five times/week A. Floor to be swept & wet-mopped using a disenfactant.Bathroom areas B. Water closets & urinals to be cleaned and sanitized; traps to be maintained free from odor at all times; washbasins to be cleaned. C. Mirrors, shelving, dispensers & chrome fixtures to be damp-wiped and polished and sanitized. D. All other surfaces to be spot cleaned and horizontal and vertical surfaces damp wiped. E. Paper towel waste receptacles to be emptied; soap, towel and toilet paper dispensers to be refilled so as to be full at occupant's official starting time. Weekly F. Waste paper receptacles to be damp-wiped inside & out. Monthly G. Full surface area of wall, baseboards, stall partitions, and doors to be damp-wiped. H. Floors to be scrubbed. Office Areas, Five times/week A. Wastebaskets to be emptied andExam Rooms, Conference and wastepaper & trash to beRooms, Patient Waiting Area removed to main dumpster. Adjacent Corridors B. Horizontal surfaces of desks to be dusted with a treated cloth. C. Floor to be fully swept to remove all obvious surface dust, dirt, and litter from traffic areas & from under furniture. D. Rugs to be spot cleaned cleaned as needed for stain removal. E. Rugs vacuumed. Once/week F. Dust horizontal and vertical surfaces of files, chairs, tables, bookcases, window sills and other furniture with treated dust cloth. Polish wood. G. Dust, damp wipe, and clean as needed) office non-covered office equipment: phones, copy machines computers, etc. Monthly H. Damp wipe and clean as needed horizontal and vertical surfaces of files, chairs, tables, bookcases, window sills and other furniture; damp wipe and clean as needed non-covered office equipment: phones, copy machines, computers, etc.Corridors & Five times/week A. Floors swept, and if carpeted,Lobbies vacuumed. Resilient floors having exterior building entrances to be damp mopped. B. Drinking fountains to be cleaned and polished. Once/week C. Resilient floors to be damp- mopped.(on all floors not having exterior building entrances). Quarterly D. Resilient flooring in exam rooms and normal (every 90 calendar days) areas to be stripped and refinished with high gloss, non-slip finishEntrances Three times/week A. Interior and exterior of entranceglass (Front & Side) glass & doors are to be spot cleaned daily and fully cleaned twice a week. Once/week B. Unpainted metal doors are to be damp-wiped.Waste Collection Five times/week A. All refuse, trash & garbageRemoval collected & removed from building to the dumpster. B. Plastic bags to be replaced upon removal of waste trash & garbage. Weekly C. Waste cans used for collection of food remnants are to be washed inside & outside, or steam cleaned. (Located in kitchen)All rooms Every other week A. All wall surfaces within approxi- mately 70" of the floor shall be spot cleaned. B. Dust to remove cobwebs. Once/month C. Glass in doors, partitions, pictures & bookcases are to be damp-wiped. Quarterly D. Resilient flooring to be (every 90 calendar days) stripped, waxed & buffed. Use high gloss non-slip finish floor wax. Three times/year E. All surfaces in the building (every 120 calendar days) approximately 70" or more from the floor are to be cleaned by dusting or vacuuming. This includes venetian blinds and light fixtures. Twice/Year F. Carpets to be steam cleaned in October & April. Twice/year G. All interior window glass, glass deflectors, clear and opaque glass in partitions, doors and transoms to be washed. Once/year H. All venetian blinds are to be washed. When removed for cleaning, blinds will be replaced within 2 days. I. All light fixtures are to be washed inside and out.OtherCarpeted Areas As needed A. Stains are to be removed from all carpets in the building. Quarterly B. Vacuum/dust and wipe all upper level surfaces (walls, ceiling, beams, vents, ductwork, and light fixtures). Semi-annual C. Shampoo all carpeted areas including entranceway, lobby, all hallways, administrative, clerical, and clinical areasKitchen Semi-annual A. Clean kitchen stove vent outsideBuilding Semi-annual A. Clean room vents (input and output)VA to provide As needed Paper towels, toilet paper, plastic trash bags, and hand soap.IV. HOURS OF WORK AND SCHEDULING Duties will be accomplished during non-business hours. V. SAFETY AND SECURITYThe Contractor shall, at all times, exercise care and caution in performing the duties described in the statement of work so as not to cause injury to themselves or other persons. The Contractor shall perform the assigned tasks and duties in accordance with VA, NCS, and OSHA regulation and policies. The Contractor and Contractor s employees shall follow the VA Medical Center/CBOC smoking policy. Policy is available at the Fonda CBOC.All debris resulting from Janitorial services shall be disposed of in Government provided dumpster designated by the COR.The Contractor shall be responsible for any damage to Government and/or personal property. All damage by the Contractor shall be repaired or replaced by the Contractor at no additional cost to the Government. VI. QUALITY ASSURANCE AND QUALITY CONTROL The VA will use a Quality Assurance Surveillance Plan (QASP) to evaluate the performance of the contractor. The QASP shall be provided to the contractor post award. As part of this QASP, the customer will perform inspection of the work and adhere to the incentives and disincentives for positive and negative performance, respectively. These disincentives may include but not be limited to performance reporting incentives or disincentive or withholding of payment for nonconformance. The Contractor shall provide a quality control plan as part of their package. The quality control plan shall detail the contractors plan to mitigate errors in service, track performance, and correct for failures to perform in accordance with this statement of work. This quality control plan must be comprehensive and fully detail quality control measures that are specific to this requirement. It must specifically address the maintaining of quality of the area services and the integrity of the workspace. It must address inspection of finished work and testing for potential nonconformance issues related to the tasks described in this statement of work. The contractor must describe the method of tracking to ensure all duties have been accomplished. Contact Information: MURRAY, ANTHONY518-626-6138ANTHONY.MURRAY2@VA.GOVCONTRACTING OFFICER Office Address :Department of Veterans Affairs;Samuel S . Stratton VA Medical Center;113 Holland Avenue (2-90NCA);Albany NY 12208-3410 Location: Department of Veterans Affairs Medical Center Set Aside: Total Small Business