PO24-068 Mid-Size Sedans

Bid Solicitation: 24-418DCFS-PROCU-B-40063 Header Information Bid Number: 24-418DCFS-PROCU-B-40063 Description: PO24-068 Mid-Size Sedans Bid Opening Date: 12/06/2023 09:00:00 AM Purchaser: Tiffany Parnell Organization: CFS - Children and Family Services Department: PROCUREMENT418 - PROCUREMENT Location: AN001 - Procurement Fiscal Year: 24 Type Code: 10 - Invitation for Bid (IFB) Allow Electronic Quote: Yes Alternate Id: PO24-068 Required Date: 11/08/2023 Available Date : 11/13/2023 02:37:00 PM Info Contact: Tiffany Parnell at tiffany.c.parnell2@illinois.gov Bid Type: OPEN Informal Bid Flag: No Purchase Method: Open Market Pre Bid Conference: A Pre-Bid Conference is scheduled via Webex video conference for the purpose of explaining the procurement and bidding requirements. Please see the Pre-Bid Conference Information Attachment for details. Bulletin Desc: DCFS seeks to purchase up to 14 mid-size sedans, in any

combination of Hybrid, Flex Fuel, or Gasoline engines. Ship-to Address: DCFS APO 406 East Monroe Street Station 470 Springfield, IL 62701 US Email: DCFS.BIDBUY@ILLINOIS.GOV Phone: (217)557-8711 FAX: (217)557-0635 Bill-to Address: DCFS APO 406 East Monroe Street Station 470 Springfield, IL 62701 US Email: DCFS.BIDBUY@ILLINOIS.GOV Phone: (217)557-8711 FAX: (217)557-0635 Print Format: File Attachments: Form Attachments: Required Quote Attachments Desired Attachment Name: Signed Contract Description: Upload signed contract here Desired Attachment Name: Vendor Disclosure or IPG Active Registered Vendor Disclosure Description: Failure to complete and upload will result in disqualification Desired Attachment Name: Offer Description: Upload complete Offer with Authorized signature here Desired Attachment Name: Vendor's Vehicle Spreadsheet - See Line Item 1 Description: Failure to complete and upload will result in disqualification Desired Attachment Name: DCFS Supplemental Disclosures and Conflict of Interest Description: Upload DCFS Supplemental Disclosures and Conflict of Interest. SPO Name: Amy James-Meurs Is this a Small Business Set Aside Procurement?: No Is there a BEP/VBP Participation Goal? : No Link to Original Contract : Item Information Item # 1: ( 071 - 04 ) ***INSTRUCTIONS FOR BIDDERS*** DCFS seeks to purchase UP TO 14 mid-size sedans, in any combination of Hybrid, Flex Fuel, or Gasoline engine /// All vehicles bid must be delivered by July 31, 2024 /// Bidders may bid vehicles in their current inventory, or they may bid vehicles that they will order \\\\\\\\\\\\\\\ ***HOW TO BID*** /////////////// 1. Bidder shall provide a list of the vehicles that it is bidding (Hybrid, Flex Fuel, or Gasoline) by completing the attached spreadsheet and attaching it to their bid in BidBuy. The spreadsheet has separate sections for Bidders to enter the information for vehicles that they are bidding, whether in the Bidder's current stock or if the vehicles will be ordered /// 2. On Line Item 2, Quantity Field - Bidders shall enter "1" (one) /// 3. On Line Item 2, Unit Cost Field - Bidders shall enter the total amount bid for all vehicles that it is bidding from the completed spreadsheet, whether in Bidder's current stock or if the vehicle will be ordered. For example, if the Bidder is bidding three (3) vehicles that it has in its current inventory, and nine (9) vehicles that it will order, they will enter the total cost they are bidding by adding the cost for each of the twelve (12) vehicles together and entering the total cost in the Unit Cost Field (the spreadsheet will provide a total of all vehicles listed on it) /// 4. Bidders are NOT required to bid all 14 vehicles. The overall low bidder will be determined by dividing the total amount bid by the total number vehicles bid on the spreadsheet /// 5. DCFS reserves the right to issue multiple awards to ensure a sufficient number of vehicles are purchased to meet its needs /// NIGP Code: Automobiles Qty Unit Cost UOM Total Discount Amt. Tax Rate Tax Amount Total Cost 1.0 EA - Each Manufacturer: Brand: Model: Make: Packaging: Item # 2: ( 071 - 04 ) Sedan, Mid-Size, 4 door, Hybrid Basic model to include all standard equipment, no deletions: Hybrid electric motor and gasoline engine; Automatic transmission w/overdrive OR Flex Fuel Engine All standard equipment, no deletions: 4 cylinder; Automatic continuously variable transmission OR Gas All standard equipment, no deletions: Internal combustion engine; Automatic continuously variable transmission; 4 Wheel anti-lock brakes; Air conditioning; Front bucket cloth seats; Rear bench cloth seat; Interior carpeting with front and rear floor mats; AM/FM stereo and clock; Bluetooth and with hands free phone capability; 12V power point; Rear window defroster; Cruise control and tilt steering wheel; Intermittent windshield wipers; Driver and Front passenger air bags (minimum); Full size spare tire and wheel or mobility kit; Power windows, door locks and exterior mirrors; Rear view camera; Remote keyless entry; two sets of keys/fobs. /// NIGP Code: Automobiles Qty Unit Cost UOM Total Discount Amt. Tax Rate Tax Amount Total Cost 1.0 EA - Each Manufacturer: Brand: Model: Make: Packaging: