NIGHT VISION MONOCULAR SYSTEM

 Reference NumberMB-MBPB-12U-00204 Solicitation Number12U0026793 Organization NameManitoba Finance
Procurement Services Branch
 Source IDPV.MN.MB.498.C6 Associated ComponentsYes  Published2019-04-05 Revised Closing2019-04-18 12:00 PM   CategoryScientific Instruments
 GSINSN6650: OPTICAL INSTRUMENTS, TEST EQUIPMENT, COMPONENTS AND ACCESSORIES
 Region of Delivery Region of Opportunity Agreement Type Tender TypeInvitation to Tender (ITT) Estimated Value Solicitation Method  
NIGHT VISION MONOCULAR SYSTEM ISSUING DEPARTMENT: Procurement Services Branch
DATE ISSUED: 05/04/2019
ISSUED BY: J Youdeowei
TELEPHONE: 204 945-6346
NOTE:
CONTACT: JOSEPHINE YOUDEOWEI
PHONE: (204)945-6346
Please contact the individual noted above if additional information or
clarification is required on the following items.
Bidder to indicate if you are able to meet the requested
delivery date of May 02, 2019: Yes ____ OR No ____
If NO,

then indicate a realistic delivery as follows:
Delivery in ___ working days or ____weeks from receipt of the order
ASSOCIATED COMPONENTS:
The Request for Quotation documents are now "free-of-charge" and can be
downloaded from MERX. The official MERX document will be considered a
valid bid. Printed abstracts from the MERX website will not be accepted
and rejected. To obtain the official RFQ document please follow the
"Associated Components: Preview/Order" link at the top of this page.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
SUBMISSION BY MAIL OR DELIVERY: Bids should be submitted in a sealed
envelope and sent by mail or delivered personally, or by courier to the
Submission Address. The envelope should be clearly marked with the
solicitation number, the closing date and time and the Bidder's name and
return address.
ELECTRONIC SUBMISSION (BY EMAIL OR FAX): Bids submitted by email should
include the solicitation number and the Bidder's name in the subject
line and should be sent in PDF format. Emails approaching 40 Megabytes
in size may be rejected by Manitoba's email system. Upon submitting a
Bid by email, Bidders will receive a reply email confirming that
Manitoba has received the Bid. Bidders not receiving a reply email
should contact Procurement Services Branch at 204-945-6361.
While Manitoba may allow for electronic bid submissions, the Bidder
acknowledges that electronic bid submissions are inherently unreliable.
The Bidder bears all risk associated with submitting its Bid by
electronic submission, including but not limited to delays in
transmission between the Bidder's computer or fax machine and Manitoba#'
email system or fax machine.
It is the Bidder's sole responsibility to ensure that their Bid and all
attachments are received at the Submission Address before the closing
date and time. Bids received after the closing date and time will be
rejected.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 02/05/2019
1.000 Lot GSIN: N6650MATERIAL: 36705
NIGHT VISION MONOCULAR SYSTEM
NIGHT VISION MONOCULAR SYSTEM (NVS 14-3XT OR EQUAL EQUIVALENT).
NIGHT VISION SYSTEM # MONOCULAR STYLE.
THIRD GENERATION INTENSIFIER TUBE.
MUST HAVE ABILITY TO BE MOUNTED TO A HELMET, WEAPON, OR USER#S HEAD.
MUST HAVE THE ABILITY TO ATTACH TO A CAMERA OR VIDEO CAMERA USING A
COMMERCIALLY AVAILABLE ADAPTER.
MUST HAVE THE ABILITY TO ACCEPT A COMPATIBLE MAGNIFYING LENS.
1 X MAGNIFICATION.
MUST HAVE BUILT-IN IR ILLUMINATOR.
ACCEPTS 1 X AA OR CR123 BATTERY.
REVERSE POLARITY PROTECTION.
RUGGED AND WATERPROOF TO ENSURE OPERATION IN HARSH ENVIRONMENTS.
MUST MEET OR EXCEED MIL-SPEC REQUIREMENTS.
IMAGE INTENSIFIER TUBE (IIT) RESOLUTION MINIMUM LP/MM OF 64.
AUTOMATIC SHUT-OFF.
IR OPERATION INDICATOR.
OBJECTIVE FOCAL LENGTH 27.5MM.
Please indicate:
Information on the proposed product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ______
========================================================
SPECIAL NOTES:
Please include with your bid a list of all components, parts, software
and accessories complete with part numbers of the items offered.
If any items offered are an alternative to the item requested<(>,<)>
the alternative brand, model etc. must be clearly identified
on the return quote.
Bidders to certify that the price quoted includes all items and
accessories as requested/detailed above Yes ____ (or) No ____
If No explain.
SYSTEM ORIENTATION SEMINAR:
Vendor to provide a one day systems orientation seminar.
Any costs to be included in the price quoted for the system
MAINTENANCE AGREEMENTS:
Please quote any/all charges for firmware and software updates
(maintenance agreements).
These are to be listed as separate charges - not included in the system
price quoted above.
LOANER EQUIPMENT:
Please explain your company's policy (including any costs) regarding the
supply of loaner equipment while performing service or repair on
Manitoba's equipment.
These are to be listed as a separate charge - not included in the system
price quoted above.
QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item in
accordance with the terms & conditions of the RFQ will be awarded the
order.
Quotations will be evaluated based on suitability of product offered
compared to the end users needs, description/specifications of the
product offered, delivery, price, quality of the bidder's performance in
past awards and any other terms & conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered
may be cause for rejection of your quote by Manitoba.
PRODUCT OFFERED:
Any product offered may require testing prior to acceptance.
The product offered must meet the requirements and expectations for its
intended use. If it is your intention to offer an item, which does not
meet all the specs/description as outlined, then you must indicate all
intended deviations or changes on the return quote.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
Demo units will not be accepted.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order. Any
substitutes shipped without prior written approval will be rejected at
time of delivery or held at shipper's risk pending return instructions
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
GOVERNING LAWS:
Manitoba requires its suppliers to adhere to provincial labour laws and,
where businesses use sources outside of Canada, Manitoba expects
suppliers to comply with local labour laws in the country of
manufacture.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Finance
Procurement Services Branch
2nd Floor - 270 Osborne Street N.
Winnipeg, Manitoba
General Inquiry Line
Ph: 204-945-6361
Fax: 204-945-1455
For all other general inquiries related to this tender opportunity<(>
,<)> please contact the name of the individual(s) identified on page one
TERMINATION:
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
a) the vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract
<(>,<)>
or
b) the vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) the vendor become bankrupt or insolvent or liquidates; or
d) a receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) the vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) the vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) the vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h )the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) the vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) there is a breach of any provision of the purchase order/contract.
k) the goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) the services provided by the vendor are unsatisfactory, inadequate<(>
,<)>
or are improperly performed; or
m) the vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
Manitoba may, in its sole discretion, terminate the purchase
order/contract at any time by giving at least 30 days written notice to
the vendor prior to the intended termination date. This termination may
be used for those instances where there are program changes, funding
changes, etc. All purchases by Manitoba under the purchase
order/contract are subject to and expressly conditional upon the
Legislature of Manitoba duly appropriating funds to the fiscal year in
which they are required to be paid. For the multi-year contracts the
RFQ/contract term "fiscal year" means the period commencing April 1st of
one year and ending on March 31st of the next ensuing year.
F.O.B. DESTINATION FREIGHT PREPAID TO: MANITOBA SUSTAINABLE DEVELOPMENT
PARKS AND REGIONAL SERVICES SELKIRK DISTRICT.
(Unit prices quoted include all necessary charges such as freight,
insurance, handling etc.)
If any charges are not included please explain in detail any/all charges
that will be extra to the unit prices quoted and that will be charged on
the invoice.
PUBLICITY, MEDIA AND OFFICIAL ENQUIRIES:
Neither the bidder nor its suppliers/vendors, employees or consultants
shall make any public statement relating to the existence or performance
of the purchase order/contract without the prior written consent of the
Province of Manitoba, which shall not be unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
MANUFACTURERS WARRANTY:
State warranty of units offered as applicable to Manitoba's use
which would usually be considered commercial not consumer.
Parts _________ months OR _______ years
Labour _________ months OR _______ years
Potential costs associated with the location of warranty service
might be used in the evaluation of this quote
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty then a complete
explanation to be provided.
WARRANTY SERVICE/LOCATION:
Is warranty service provided on site at our premises
Yes___ or No____
If No
Indicate the location the unit must be sent to for manufacturer's
certified and/or approved warranty service.
Company name_______________________
Location (city & province)______________
Are there any costs to Manitoba for repairs during the warranty period?
Yes___ or No____
If yes: please explain....
Do you have a toll free phone number for warranty service
Yes______ or No______
If a unit must be returned to your facility for warranty service<(>,<)>
who pays the delivery cost.
- To your facility_______
- The return to our facility__________
AFTER WARRANTY SERVICE:
Is after warranty service provider the same as above?
Yes ___ or No_____
If No please advise
Company name_______________________
Location (city & province)______________
VENDOR INFORMATION:
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warrant acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne entirely by the Bidder. Manitoba
shall not reimburse any bidders for any costs if the RFQ is cancelled or
reissued.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and
is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian
then the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc. _________________
MANITOBAS RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBAS RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
YOUR QUOTATION REFERENCE # ( if applicable) _________.
Proposed Delivery Address:
Sustainable Development
Parks and Regional Services
Selkirk District
#1 Keystone Drive
Selkirk MB R1A 2H5
Attn: Tracy Kuzenko 204-785-5373
Delivery Instructions: Selkirk Sustainable Development Yard #1 Keystone
Drive.
TENDERS TO BE RETURNED TO:
Submission Address:
Procurement Services Branch
Manitoba Finance
2nd Floor 270 Osborne St. N.
Winnipeg, MB, Canada R3 C 1V7
or) Fax to (204) 945-1455
or) Email to bids@gov.mb.ca
   

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