C1NC--528A4-22-214 AIR MONITOR IMPROVE POTABLE WATER DISTRIBUTION SYSTEM-BATAVIA

THIS IS A PRE-SOLICITATION NOTICE SYNOPSIZING AN UPCOMING COMPETITIVE SOLICITATION SATISFYING THE REQUIREMENTS OF FAR 5.201 AND 5.203 AN INVITATION FOR BIDS WILL BE POSTED ON OR ABOUT SEPTEMBER 9, 2022 AIR MONITOR IMPROVE POTABLE WATER DISTRIBUTION SYSTEM, Batavia VA Medical Center: Procurement Number: 36C24222B0078; Project Number: 528A4-22-214 The Batavia VA Medical Center (VAMC) will be posting a solicitation to provide all labor, materials, tools, equipment, and supervision necessary to perform work under project number 528A4-22-214 titled Air Monitor Improve Potable Water Distribution System. Please see the Statement of Work (SOW) below for the requirements for this project. All work will be accomplished on the Batavia VAMC campus as indicated in the specifications and drawings. The NAICS code for this procurement is 541620 with a small business size standard of $16.5 million. The magnitude of this project is between $25,000 and $100,000. A 20% bid bond will be required and must

be submitted with the bid. This project is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses. Project Number: 528A4-16-205 Air Monitoring for Improve Potable Water Distribution System Scope Of Services: The facility address is 222 Richmond Avenue, Batavia, NY 14020. All services shall be performed in accordance with the latest Code Rule 56 standards for asbestos abatement monitoring and testing. Most of the work will be conducted during first shift Monday through Friday 7:30AM to 4:00PM unless noted otherwise in the contract drawings. The air monitor contractor shall refer to the ICRA drawings for times of work for specific areas and refer to drawing PL-030 for the identifiers for asbestos containing materials (ACM) to be removed. Period of Performance - Duration of Project This is a two (2) month project at 40-hours per week and the contractor will be onsite daily for two (2) months. The VA will be giving the plumbing/abatement contractor a two (2) month window to accomplish this work and the air monitor will need to be onsite daily. The plumbing/abatement contractor will have to provide a phasing plan and schedule to do all the work pertaining to asbestos first. Off Hours Work: Not All work on this project is Monday through Friday 7:30AM to 4:00PM. There are some areas identified on the ICRA drawings and the 010000 GENERAL REQUIREMENTS where we cannot enter until later than 7:30AM, seven (7) days per week as we will be in Veteran Population. Off hours work includes 2nd shift [after 5pm Weekdays and Weekend work (Saturday and Sunday starting at 7:30AM)]. Refer to the ICRA Drawings and the VA 010000 GENERAL REQUIREMENTS Specifications for off hours work AND regular hours work (What is provided below is NOT all inclusive of off hours work). Dental (Building 1, 1st floor east side) Radiology (Building 1, 1st floor east side) Physical Therapy / Occupational Therapy (Building 1, 1st floor east side) Medical Clinics (Building 1, Ground Floor east side) COVID-19 and Influenza REQUIREMENTS: The contractor and sub-contractors shall review the VA Requirements in specification section 010000 GENERAL REQUIREMENTS part 1.1 GENERAL INTENTION subpart D COVID-19 AND INFLUENZA. All contractors and sub-contractors shall adhere to the requirements as per VA Policy for COVID-19 and Influenza or they will NOT be permitted inside of any building at the Batavia VA healthcare Facility. There are attachments A,B and C at the end of the 010000 GENERAL REQUIREMENT specification that are the official VA Policy. Paperwork is required as a submittal for ALL individuals who will enter the Batavia VA facility. The successful offeror will be required to provide testing facilities, materials, equipment, transportation, and qualified competent personnel (Project Monitors, industrial hygienist technicians, and laboratory personnel) to perform quality assurance air monitoring and asbestos containing materials (ACM) testing during work in areas that may contain asbestos (ACM). This is an asbestos abatement project to remove and replace domestic water piping. The contractor will be using mini containment areas to accomplish the work. The mini-containments will be either the pre-manufactured telescoping booths for above ceiling work or a mini-containment that they will have to build. Buildings that have potential hazardous materials are (Contractor shall Refer to Contract Drawings [ICRA Drawings] Prior to Bidding). 1, 2, 3, 4 The buildings that are critical with respect to hazardous materials are as follows (Contractor shall Refer to Contract Drawings [ICRA Drawings] Prior to Bidding). Buildings 1, 2, 3, 4 buildings 1is where many of the VA patients and staff are occupied. Building 2 is predominately VA Staff and buildings 3 and 4 are only partially occupied with VA Staff. Refer to all of the contract drawings and specifications provided for bidding and for contract requirements. Some key drawings include but are NOT limited to. Drawing PL-030 for asbestos quantities ICRA Drawings Demolition Drawings Specification 010000 GENERAL REQUIREMENTS Specification 013526 SAFETY REQUIREMENTS Specification 028211 ASBESTOS The construction contractor must perform the following but NOT limited to cutting, drilling, demolishing walls, piping, insulations, etc. to remove dead legs water piping, reinsulate piping to appropriate materials. Performance work in a Hazardous Area and TESTING When the contractor performance work in a hazardous area, they shall be in a containment area with HEPA filtration. The VA Air Monitor shall monitor the air outside of this area while that work is being conducted. They shall establish the baseline prior to this work, monitor the air outside of this work area and clear the air inside. Anticipate the Following Tests for each area and for areas where there are drills through holes for the floors. Refer to drawing PL030, Demolition Drawings and ICRA Drawings. There are 51 total locations for ACM removal plus the air monitor shall allow for Four (4) additional for a TOTAL of 55 locations. Each location shall have the following tests. PCM Pre-Test: 2 PCM While Working: 2 PCM Air Clearance Outside Containment: 2 TEM Air Clearance Inside Containment: 2 Total Tests for this Project (24-hour turn-around) PCM: 330 TEM: 110 Government Contracting Officer s Representatives (COR): If awarded this contract, you will receive a COR delegation letter with each COR s contact information. These individuals will be responsible for providing technical advice and site coordination. Project Monitoring Services: The successful offeror shall furnish qualified competent personnel and appropriate resources to inspect the materials and workmanship being provided by the asbestos abatement contractors operating at VA medical center facilities under various government construction projects as well as monitor the air quality during asbestos abatement activities. The Project Monitor shall be responsible for performance of actions described herein and additional tests as required by the VA COR. The Project Monitor shall be on-site during all abatement activities. The successful offeror will be required to provide appropriate technical and/or professional personnel at the work site within 48 hours of a verbal or written request by the VA COR. The Project Monitor shall be responsible for collection of PCM air samples as required per Code Rule 56 and NIOSH method 7400, Asbestos and Other Fibers by PCM. Final Clearance air samples will be collected in AHERA Method, Asbestos by TEM. The Project Monitor will contact the COR and/or VA IH anytime air monitoring results exceed the 0.01 outside the work area and immediately upon receipt of all final clearance results. The Project Monitor shall monitor all work and ensure that it is being performed in accordance with Abatement Contractor s work/safety plan that has been approve by the VA IH or Safety Manager, Code Rule 56, OSHA asbestos standards and EPA asbestos regulations. The Project Monitor shall ensure that all abatement personnel possess abatement certification prior to entry into the work area. The Project Monitor shall maintain a chronological log of all events during the abatement project. The log will contain at least the following: Name of the firm and the certified air sampling technician performing the project air sampling, per work shift or day, for all a rea air samples collected. Dates of project air sample collection, per work shift or day, of area air samples, with appropriate reference to the regulated abatement work area to which the air samples apply. Sample locations sketch, identifying all project air sample locations, per work shift or day, of area air samples. If identical locations are utilized for each work shift or day, of area samples collected throughout a sub-phase of the asbestos project (IIA, IIB or IIC), only one sketch is required for all work shift or day of area samples collected for that specific sub-phase of the asbestos project. The identifying information for each area air sample collected. Sampling time (24-hour clock) and duration for each area air sample collected. Flow rate primary or secondary calibration device identification number, method of flow rate primary or secondary device calibration and date of last calibration, per work shift or day of area air samples. Flow rate of sampling pumps with pre and post calibration listed for each area air sample collected. Chain of custody for each work shift or day of area air samples. Amount and type of asbestos material removed, number of bags of asbestos waste generated, and any issues/concerns identified, and the corrective actions taken to abate the issues/concerns. The Project Monitor shall maintain frequent communications with the VA COR to outline project status as well as anticipated problems. The Project Monitor may be asked to confirm a contractor s estimate of quantities of ACM. Site Conditions: Project monitoring services will be conducted on all buildings at 222 Richmond Avenue, Batavia, NY 14020 during asbestos abatement activities as described above in Section 1. Written Reports: A detailed written report of all samples, surveys, map of sample locations, and findings must be submitted to the Contracting Officer and the VA COR within ten (10) days of each final clean air sampling date. Air Sampling Data Sheet must be approved by VA COR before work begins. This written report shall include the following information: Name of the firm and the certified air sampling technician performing the project air sampling, per work shift or day, for all area air samples collected. Dates of project air sample collection, per work shift or day, of area air samples, with appropriate reference to the regulated abatement work area to which the air samples apply. Sample locations sketch, identifying all project air sample locations, per work shift or day, of area air samples. If identical locations are utilized for each work shift or day, of area samples collected throughout a sub -phase of the asbestos project (IIA, IIB or IIC), only one sketch is required for all work shift or day of area samples collected for that specific sub-phase of the asbestos project. The identifying information for each area air sample collected. Sampling time (24-hour clock) and duration for each area air sample collected. Flow rate primary or secondary calibration device identification number, method of flow rate primary or secondary device calibration and date of last calibration, per work shift or day of area air samples. Flow rate of sampling pumps with pre and post calibration listed for each area air sample collected. Chain of custody for each work shift or day of area air samples. Amount and type of asbestos material removed, number of bags of asbestos waste generated, and any issues/concerns identified, and the corrective actions taken to abate the issues/concerns. Testing Services: The successful offeror shall be required to analyze VA collected samples using the methods and turnaround times contained in the Unit Price Book. Samples will be analyzed using NIOSH Method 7400, Asbestos and Other Fibers by PCM and AHERA for TEM. Any bulk samples that are required to be analyzed for verification that abatement was complete will use NYS DOH ELAP 198.1, 198.6 or 198.4. The contractor shall bear all costs associated with transporting samples to the successful offeror s testing laboratory facilities as well as for all costs for transmitting test results. Samples: Samples will be collected in accordance with Code Rule 56. The number of samples for any project may be modified at the direction of the VA COR but cannot be less than the minimum number of samples required in Code Rule 56. Samples shall be collected prior to the start of asbestos abatement, during asbestos abatement, and after asbestos abatement in accordance with Code Rule 56. 10% blanks or a minimum of two (2) blanks shall be collected for each day of sampling. Deliverables: Deliverables are detailed written reports of all activities, inspections, samples, surveys, map of sample locations, and findings conducted or made by the successful offeror s professional and technical personnel. All deliverables will be submitted to the designated VA COR within the deadlines specified below. Types Of Deliverables and Deadlines: Verbal Reports: Verbal notification of testing results shall be made to the VA COR (Industrial Hygienist) immediately upon any irregularities noted during testing. Telefax/E-Mail Reports: Preliminary results shall be telefaxed or emailed to the VA COR within two (2) hours of test completion for all laboratory analyses requirements. Written Reports: Written test reports shall be submitted to the designated Contracting Officer and the VA COR within ten (10) calendar days after each test is completed. All written reports shall be on forms and/or formats specified within this solicitation. Any variation from the requested format shall be subject to approval by the Contracting Officer and the VA COR. Sample analysis turnaround shall be measured from the time the sample collection is completed by the Air Sampling Technician. Authorization And Payment for Services: Authorization for services performed under this Contract will be made using written Task Orders accompanied by Purchase Orders. The contractor shall not honor, nor will the Government make payment for, requests that are placed by persons having no contracting authority. The Contracting Officer is the only individual with contracting authority. Invoices And Payment: Payment of services rendered under this contract shall be made in arrears as the work is completed and accepted and upon receipt of all required reports and a properly prepared invoice submitted by the contractor to the electronic invoice processing system described within this contract. Invoices shall reference the following information: Contract number and task order number as well as the Purchase Order Number. An accurate description of services rendered, including Type(s) of services rendered and dates of requested and rendered services, including a daily log of hours expended at the site. Cost data, including requested amounts, unit prices, extended totals and any other data for payment purposes will also be required. Qualifications: General: The successful offeror must demonstrate that its organization meets current codes and policies which comply with the requirements for project monitoring during asbestos abatements, testing and handling within current federal, state, and local laws. Project Monitor: Project Monitor: Project monitor shall possess current certification by the state of New York and/or EPA which complies with the requirements for project monitoring and includes asbestos sampling. Proof of current certification shall be presented prior to contract award and performance of IH services. Laboratory Facilities: Testing Laboratories shall have and maintain a current accreditation with the American Industrial Hygiene Association (AIHA) and/or New York State Department of Health Environmental Laboratory Approval Program (NYS DOH ELAP). Proof of certification must be submitted to the VA contracting officer prior to contract performance. Documents Provided: Specifications 010000 GENERAL REQUIREMENTS 028211 TRADITIONAL ASBESTOS Drawings ICRA Drawings 01 through 19. This shows specific scheduling for work areas. PL-100 through PL-123 Demolition Plans. This shows locations of work. NOT all drawings have an asbestos area for work, Refer to PL-030 for Asbestos Reference. Pl-030 Asbestos Removal Schedules END of Statement of Work