Printing of The Column Newsletter

"ATHENS STATE\n\nUNIVERSITY\n\n300 North Beaty Street, Athens, AL 35611\n\nBid Number: 12023 Opening Date/Time: November 29, 2022, 2:00 P.M.\nOpening Location: Founders Hall, Room 109\nContact Person: Chris.Latham@athens.edu\n\nNovember 10, 2022\n\nTo Whom It May Concern:\n\nAthens State University will receive sealed bids for printing of The Column Newsletter as described and\nspecified on Attachment A. All responses to this Invitation-to-Bid (ITB) are to adhere to the format\noutlined in this document as well as the enclosed General Conditions for Purchasing Solicitations.\n\nInstructions to Bidders\n\n1. Bid is to be mailed in a sealed envelope to the address above with ITB which bears the above bid\nnumber and opening date on the outside of the envelope.\n\n2. Bid must be typed or printed in ink. Bid must be signed by a responsible representative of your\ncompany. Bidder must indicate in the space provided on the bid

form the number of calendar days\nin which delivery will be made after proof approval.\n\n3. Preference will be given to Forest Stewardship Council (FSC) active members using FSC certified\nproducts.\n\n4. Bidder must quote all prices FOB Athens State University (as noted).\n5. Athens State University is exempt from Federal Excise and State Taxes. Code of Alabama 40-23-4.\n\n6. In bidding substitute items from brand names specified on the ITB, the bidder must so indicate the\nsubstitution and must include complete specifications with their responses.\n\n7. Athens State University reserves the right to reject any and/or all bids and, unless otherwise\nspecified by the bidder, to accept any or all items in the bid and may elect to award a bid on \u201call or\nnone\u201d basis. Athens State University reserves the right to purchase according to the availability of\nfunds.\n\n8. Before a purchase order will be issued, the awarded vendor will be required to submit to Athens\nState University the following documents (if applicable), completed and properly executed:\n" "\u00ae State of Alabama Vendor Disclosure (for purchases $5,000 and greater) \u2014 required of the\nawarded vendor\n\nAthens State University Vendor Form W-9 - enclosed\nAlabama Immigration Law Certificate of Compliance \u2014 required ofthe awarded vendor\nE-Verify Memorandum of Understanding \u2014 submit with enclosed bid compliance form\n\nCERTIFICATION PURSUANT TO ACT NO. 2006-557\n\nALABAMA LAW (SECTION 41-4-116, CODE OF ALABAMA 1975) PROVIDES THAT EVERY BID SUBMITTED\nAND CONTRACT EXECUTED SHALL CONTAIN A CERTIFICATION THAT THE VENDOR, CONTRACTOR,\nAND ALL OF ITS AFFILIATES THAT MAKE SALES FOR DELIVERY INTO ALABAMA OR LEASES FOR USE\nIN ALABMA ARE REGISTERED, COLLECTING, AND REMITTING ALABAMA STATE AND LOCAL SALES,\nUSE, AND/OR LEASE TAX ON ALL TAXABLE SALES AND LEASES INTO ALABAMA. BY SUBMITTING THIS\nBID, THE BIDDER IS HEREBY CERTIFYING THAT THEY ARE IN FULL COMPLIANCE WITH ACT. NO. 2006-\n557, THEY ARE NOT BARRED FROM BIDDING OR ENTERING INTO A CONTRACT PURSUANT TO 41-4-116,\nAND ACKNOWLEDGES THAT THE AWARDING AUTHORITY MAY DECLARE THE CONTRACT VOID IF THE\nCERTIFICATION IS FALSE\n\nSincerely,\n\n65\n\n\u2014\n\nMike McCoy, CPA\nVice-President for Finan ffairs\n" "Attachment A\nASU Bid #12023\n\nNEWSLETTER SPECIFICATIONS\n\nTrim size Minimum 8.375\u201d x 10.875\u201d; Maximum 8.5\u201d x 11\u201d\n\n24 pages self-cover\n\nInk - Four (4) color process\n\nStock 80# white #2 gloss text or better\n\nCollate, fold, saddle stitch, and trim\n\nProcess provided mailing list; Inkjet addresses on back cover\n\nDeliver finished product to postal service for distribution\n\nMust be able to drop at post office no later than four weeks after proof approval.\nPostage will be provided directly by the University to Postmaster.\n\nAny additional shipping/freight charges must be billed under separate invoice by the printer\nin coordination with publication delivery for approximately 45,000 newsletters\nBalance to be shipped to:\n\nAthens State University\n\nAttn: Chris Latham\n\n300 N. Beaty Street\n\nAthens, AL 35611\n\n*Note \u2014 this shipping is to be included in the total price submitted below\n\nOTY TOTAL PRICE\n45,500 $\n# of days after proof approval for delivery\nFirm:\nName of Representative (Print)\nSignature:\n\nAddress:\n\nCity: Zip Code:\n\nDate: Fax Nr.:\n\nE-mail Address:\n\n" "ATHENS STATE\nUNIVERSITY\nGENERAL CONDITIONS FOR PURCHASING SOLICITATIONS\n\nBidder: To ensure responsiveness and acceptance of bid, please follow these instructions. (The\nuse of the words: bid/bidder, proposal/proposer, vendor, contractor, and supplier for the context\nof this solicitation all have the same meaning for the company/firm submitting a bid or a request\n\nfor proposal.)\n\n1. Bid Opening: Sealed bids or proposals\nmust be received in the Office of Financial\nAffairs by the bid opening time and date\nspecified in this invitation to bid unless\nchanged by addendum. Sealed bids or\nproposals shall be mailed to Athens State\n\nUniversity, Office of Financial Affairs, 300 N.\n\nBeaty Street, Athens, AL 35611 and must be\nmarked with the bid/proposal number and\nopening date/time. All courier delivered\nbids/proposals MUST have the bid/proposal\nnumber and opening date/time on the outside\nofthe courier packet. All bids delivered after\nthe specified time will not be considered. At\nthe bid opening, no discussion will be entered\ninto with any vendor as to the quality or\nprovisions of the specifications, and no award\nwill be made either stated or implied.\n\n2. Preparation of Bid: Bid shall contain a\nmanual signature of an authorized\nrepresentative in the space provided.\nResponses must be printed in ink or\ntypewritten. No erasures permitted. Errors\nmay be crossed out and correction printed in\nink or typewritten adjacent, and must be\ninitialed in ink by person authorized to sign\nthe bid.\n\n3. Submittal of Bid: The bid submission\n\u201aform included in the request should be\ncompleted and returned as requested.\nModifications and corrections received after\nthe closing time specified will not be\nconsidered. It is the bidder\u2019s responsibility to\nexamine any drawings, specifications, and\ninstructions.\n\n4. Prices and Delivery: Firm prices shall be\nquoted, typed, or printed in ink, to include all\npacking, handling, shipping, and delivery\ncharges FOB Athens State University. Unless\notherwise specified, bid prices are assumed\nfirm for a minimum period of 120 days after\nthe date ofthe opening. Athens State\nUniversity is exempt from Federal Excise and\nState Taxes. Code of Alabama 40-23-4.\n\n5. Installation: Where installation is required,\nthe successful bidder shall be responsible for\n\nplacing and installing the product in the\nrequired location(s). Authorized product and\nprice list shall clearly and separately identify\nany additional installation charges. All\nmaterials used in the installation shall be of\ngood quality and shall be free of defects that\nwould diminish the appearance of the product\nor render it structurally or operationally\nunsound. Installation includes the furnishing\nof any equipment, rigging, and materials\nrequired to install or replace the product in the\nproper location. The successful bidder shall\nprotect the site from damage and shall repair\ndamages or injury caused during installation\nby the vendor, its employees or agents. If any\nalteration, dismantling, excavation, etc., is\nrequired to achieve installation, the vendor\nshall promptly restore the structure or site to\nits original condition. The successful bidder\nshall perform installation work so as to cause\nthe least inconvenience and interference with\nthe University and with proper consideration\nof others on site. Upon completion of the\ninstallation, the location and surrounding area\nof work shall be left clean and in a neat and\nunobstructed condition, with everything in\nsatisfactory repair and order.\n\n6. Acceptance and Rejection: Inspection and\ntesting, if any, and acceptance will be at the\ndestination unless otherwise provided, but all\nmaterials and workmanship shall be subject to\ninspection and test at all times and places, and\nwhere practicable. Title to risk or loss or\ndamage to all items shall be the responsibility\nof the supplier until acceptance by the\nUniversity unless loss or damage results from\nnegligence by the University. During\nmanufacture, the right is reserved to reject\narticles that contain defective material and\nworkmanship. Rejected material shall be\nremoved by and at the expense of the bidder\npromptly after notification of rejection. Final\ninspection and acceptance or rejection of\nmaterial or supplies shall be made as promptly\nas practicable, but failure to inspect and accept\nor reject materials or supplies shall not impose\n" "liability on the University thereof for such\nmaterials or supplies as not in accordance with\nthe specifications. In the event necessity\nrequires the use of materials or supplies not\nconforming to the specification, payment may\nbe made with a proper reduction in price.\n\n7. Brand Name Reference: Unless specified\n\u201cno substitute,\u201d any catalog brand name or\nmanufacturer\u2019s reference used in the ITB is\ndescriptive only, not restrictive, and used to\nindicate the type and quality desired. If\nbidding on other than referenced\nspecifications, the bid must show the\nmanufacturer, brand or trade name, and other\ndescriptions, and should include the\nmanufacturer\u2019s illustrations and complete\ndescription of the product offered. The\nUniversity reserves the right to determine\nwhether a substitute offered is equivalent to\nand meets the standards of the item specified,\nand the University may require the bidder to\nsupply additional descriptive material,\nsamples, or demonstrations. The bidder\nguaranties that the product offered will meet or\nexceed the referenced product and or\nspecifications identified in the ITB. Ifthe\nbidder takes no exception to the specifications,\nbidder will be required to furnish the product\nexactly as specified in the solicitation.\n\n8. Samples: Samples or demonstrations, when\nrequested, must be furnished free of expense\nto the University. Samples not destroyed\nduring reasonable examination will become\nthe property ofthe University unless bidder\nstates otherwise. Each sample should be\nmarked with the bidder\u2019s name address, bid\nnumber and item number.\n\n9, Interpretation: Any questions concerning\nspecifications and conditions shall be directed\nto Mike McCoy, VP for Financial Affairs,_\nmike.mccoy@athens.edu, 256-216-3303,\nunless otherwise specified.\n\n10. Disputes: In case of any doubt or\ndifferences of opinion as to the items to be\nfurnished under a contract resulting from this\nbid, the decision ofthe VP for Financial\nAffairs shall be final and binding on both\nparties.\n\n11. Time of Performance: The number of\ncalendar days in which delivery will be made\nafter receipt of order shall be stated in the bid,\nif applicable.\n\n12. Acceptance of Bid/Award: The\nUniversity reserves the right to accept orreject\n\nall or any part ofa bid or any and all bids, to\nwaive any informality, general condition,\nspecial condition, or minor specification\ndeviation when considered to be in its best\ninterest, and to award the bid that best serves\nthe interest of the University. The University\nmay elect to award a bid on \u201call or none\u201d\nbasis. Athens State University reserves the\nright to purchase according to the availability\nof funds. The award will be made to lowest\nresponsive and responsible bidder meeting\nspecifications. Documents contained herein\nare considered part ofthe binding contract. It\nis understood and agreed that the University\nshall have 120 days for bid acceptance.\n\n13. Default: Backorders default in promised\ndelivery or failure to meet specifications,\nauthorize the University to cancel this contract\nto the defaulting bidder. The bidder must give\nwritten notice to the University ofthe reason\nand the expected delivery date.\n\n14. Addenda: An addendum may be issued as\nan addition or supplement or clarification to\nthe bid document. Only written addenda are\npart ofthe bid packet and should be\nconsidered.\n\n15. Alternate Bids: Unless specifically\nrequested, alternate bids will not be\nconsidered.\n\n16. Insurance and Indemnification: The\nbidder agrees to indemnify and hold harmless\nthe University, its officers, agents, and\nemployees from and against any and allclaims\nand liabilities (including expenses) for injury\nor death of persons or damage to any property\nwhich may result, in whole or in part, from\nany act or omission on the part of the bidder,\nits agents, employees, or representatives, or\narise from any bidder furnished goods or\nservices, except to the extent that such damage\nis due solely and directly to the negligence of\nthe University. The bidder will carry\ncomprehensive general liability insurance,\nincluding contractual and product liability\ncoverage, with minimum limits acceptable to\nthe University. The bidder will, at the request\nofthe University, supply certificates\nevidencing such coverage.\n\n17. Risk of Loss: The bidder assumes the\nfollowing risks: (1) all risks of loss or damage\nto all goods, work in process, material, and\nequipment until the delivery thereof as herein\nprovided; (2) all risks of loss or damage to\n"