MOTOR VEHICLE TAX COMPLIANCE ASSESSOR'S OFFICE

Bid Number: MVC-001-092223Start / End Dates & Times: 09/12/2023 - 3:30pmto 09/22/2023 - 11:00amBid: OpenThe City of Torrington, Connecticut is currently soliciting responses from qualified vendors for the purpose of capturing lost revenue from motor vehicles not registered for local tax. Contractors interested in providing the Motor Vehicle Tax Compliance Services set forth in the attached Specifications are invited to submit a sealed proposal to the Purchasing Agent, Room 206, City of Torrington, CT 06790, no later than 11:00 AM on September 22, 2023. Submitted proposals should include an original and four (4) exact copies. Proposals received later than the date and time specified will not be accepted. In the event of the closure of City Hall, proposals will be opened on the following business day that City Hall is opened. Amendments to or withdrawal of any section of the submitted bid received later than the time and date set for the bid opening will not be considered. The City

shall not incur any costs for the preparation of the submitted proposals for the City’s review. Bid proposals must remain in effect for a minimum of sixty (60) days unless otherwise noted elsewhere in the bid specifications. Questions must be submitted by Friday, September 15, 2023 at 11:00 AM. All questions should be submitted by email to: pennie_zucco@torringtonct.org. All information given by the City except by written addendum shall be informal and shall not be binding upon the City nor shall it provide a basis for legal action by any Proposer or prospective Proposer against the City. Questions will be answered through an addendum which shall be posted on the city’s website. Potential respondents are responsible for checking the city’s website within 48 hours of the opening. Contractors mailing proposals should allow for normal delivery time to ensure timely receipt of their proposals. No faxed or e-mailed proposals will be accepted. Issuance of this RFP does not commit the City to award a contract, to pay any costs incurred in the preparation of a response to this request, or to procure a contract for services. All respondents should note that the execution of any contract pursuant to this RFP is dependent upon the approval of the Torrington City Council in a public meeting. Please provide any additional information about your firm that you believe will assist the City in making its selection. Any alleged oral agreement made by a bidder or contractor with any agency or employee of the City of Torrington shall be disregarded. All Proposals will be considered valid for a period of sixty (60) days from the date of opening. The sixty-day period may be extended upon written mutual agreement. All proposal submissions and materials become the property of the City and will not be returned. Once opened such proposals are public record. Vendors mailing proposals should allow normal delivery time to ensure timely receipt of their proposals. The City of Torrington shall not be held responsible for lost or misdirected proposals. All proposals shall be sealed and addressed to the City Purchasing Agent and the outside envelope clearly marked: “RFP # MVT-001-092223, MOTOR VEHICLE TAX COMPLIANCE – ASSESSOR’S OFFICE”. There will not be a public opening of this RFPMBE’s, WBE’s and SBE’s ARE ENCOURAGED TO APPLYAN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The City of Torrington reserves the right to accept or reject any or all proposals or any portion thereof, to waive technicalities, to award the contract to a bidder other than the lowest bid and to award the bid and/or contract as will best serve the public interest.