ORW Stairwell & General Reno

Request for Qualifications (Architect / Engineer) State of Ohio Standard Forms and Documents F110-02-2018-AUG Publish Date: 11/15/22 Page 1 of 4 Administration of Project: Local Agency Project Name ORW Stairwell & General Reno Response Deadline Tuesday 12/6/22 1:00 PM local time Project Location Ohio Reformatory for Women Project Number DRC-23L025 City / County Marysville / Union Project Manager Jeremy Hyer Owner Ohio Dept. of Rehabilitation and Correction Contracting Authority Local Agency Delivery Method General Contracting Prevailing Wages State No. of paper copies requested (stapled, not bound) Zero (0) No. of electronic copies requested (PDF) One (1) Submit the requested number of Statements of Qualifications (Form F110-330) directly to Nicole Burns at Nicole.Burns@odrc.state.oh.us. See Section J of this RFQ for additional submittal instructions. Submit all questions regarding this RFQ in writing to Nicole Burns

at Nicole.Burns@odrc.state.oh.us with the project number included in the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page on the OFCC website at http://ofcc.ohio.gov on a regular basis until one week before the response deadline. The name of the party submitting a question will not be included on the Q&A document. Project Overview A. Project Description The Ohio Reformatory for Women (ORW), located at 1479 Collins Ave, Marysville, OH was originally opened in 1916. ORW is the State of Ohio and Department of Rehabilitation and Correction (ODRC) largest all female facility. It is situated on approximately 260 acres, with 60 of these acres confined within the campus’ secure perimeter. ORW houses approximately 2,500 women, with most of these female offenders being Level 1 and Level 2 offenders. This Request for Qualifications (RFQ) is being issued to obtain Professional Architectural/Engineering (A/E) services for the design of: Shirley Rogers stairwell replacement which is needed due to extreme corrosion that the current steel stairs have suffered from salt applications from winter snow & ice removal. An enclosed stairwell with heat will be constructed so salt will no longer be needed for winter condition safety, this will greatly enhance the longevity of the new stairs. Harmon ADA wheelchair ramp needs to be repaired or replaced and replacement of deteriorating front stairs at Harmon building while adding a wheelchair ramp in this area for proper ADA access. Clearview School masonry and foundation repairs from settling observed at the entrance and office doors. Determine and rectify settling cause as water appears to flow towards building at interior corner on North side. In addition, repair of the brick façade on rear of building will need performed along with replacement of flashing on wall cap as it appears to be the cause of issue. Medical area renovations are needed to make better use of available inaccessible space in the area, the following renovation/remediation work includes removing doors, combining pill pass with pill storage, repair existing walls and replace or repair the patient call system. ORW has other renovation requests that will be included if the project budget allows. All aspects of the project and related issues will be implemented and operated consistent with the Contracting Authority (ODRC) and/or Owner’s (ORW) policies and procedures. B. Scope of Services The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Architect/Engineer Agreement detailed cost components to address the Owner’s project requirements. Participate in the Encouraging Growth, Diversity & Equity (EDGE) Program as required by statute and the Agreement. http://ofcc.ohio.gov/ Request for Qualifications (Architect / Engineer) continued F110-02-2018-AUG Publish Date: 11/15/22 Page 2 of 4 As required by the Agreement, and as properly authorized, provide the following categories of services: Program Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support, Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types. Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required for each. A copy of the standard Agreement can be obtained at the OFCC website at http://ofcc.ohio.gov. During the construction period, provide not less than 4 hours (excluding travel time) on-site construction administration services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having relevant and appropriate types of construction administration experience. Please list all major scope services needed to complete the selection process for successful project delivery. The specific scope of services must state particular building types, functional design or specialized professional services required to evaluate the level of experience of each applicant firm (e.g. ADA design, correctional facility, medical facility and building settlement remediation). The scope of services should also define the types of basic and additional professional design and administration services necessary for the project (e.g. LEED credentials and experience, previous experience with local jurisdiction or similar sites, previous experience working with the State of Ohio, Building Information Modeling (“BIM”) experience and training, specific BIM and Owner-defined requirements, level of development to be achieved within BIM models, BIM deliverables, and Owner’s intended use of BIM models after construction). This information will be used by each applicant to populate the Relevant Project Experience Matrix in Section F of Form F110-330. For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form F110-330), below is a list of relevant scope of work requirements for this RFQ: 1. Project Delivery Method (General Contracting) 2. Role on similar project (AE, C-AE, AOR, CMA/OA, DB) 3. Experience designing renovation projects in a correctional setting 4. Experience with ADA 5. Experience designing/managing ODRC projects 6. Experience with construction administration in ODRC facilities 7. Experience with phasing construction in an occupied facility 8. Experience with construction cost estimating inside a secure facility 9. Experience with managing a contractor who is behind schedule 10. Experience utilizing OAKS CI and OFCC forms C. Estimated Budget / Funding D. Anticipated Schedule State Funding: $2,500,000.00 Professional Services Start: 03 / 23 Other Funding: $0.00 Construction Notice to Proceed: 11 / 23 Construction Cost: $2,200,000.00 Substantial Completion of all Work: 10 / 24 Total Project Cost: $2,500,000.00 Professional Services Completed: 12 / 24 E. Estimated Basic Fee Range (see note below) F. EDGE Participation Goal 5.0% to 7.0% Percent of initial Total A/E Fee: 5.0% NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents, (5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The Basic Fee includes all professional design services and consultant services necessary for proper completion of the Basic Services, including validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for the project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above, including the Owner’s contingency. The Basic Fee excludes any Additional Services required for the project. G. Basic Service Providers Required (see note below) H. Additional Service Providers Required Lead A/E Discipline: Architecture Special Inspections (OBC Ch. 17) Secondary Site Survey Disciplines: Civil Engineering Geotechnical Analysis Structural Engineering Special Inspect HVAC Engineering Quality Assurance / Quality Control Testing Plumbing Engineering http://ofcc.ohio.gov/ Request for Qualifications (Architect / Engineer) continued F110-02-2018-AUG Publish Date: 11/15/22 Page 3 of 4 Mechanical-Electrical-Plumbing Eng. Surveying Fire Protection Engineering NOTE: The lead A/E shall be (1) an architect registered pursuant to ORC Chapter 4703, (2) a landscape architect registered pursuant to ORC Chapter 4703, or a (3) professional engineer or (4) professional surveyor licensed pursuant to ORC Chapter 4733. I. Evaluation Criteria for Selection • Demonstrated ability to meet Owner’s programmed project vision, scope, budget, and schedule on previous projects. • Previous experience compatible with the proposed project (e.g., type, size). • Relevant past work of prospective firm’s proposed consultants. • Past performance of prospective firm and its proposed consultants. • Qualifications and experience of individuals directly involved with the project. • Proposer’s previous experience (numbers of projects, sizes of projects) when working with its proposed consultants. • Specification writing credentials and experience. • Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM schedules as a project management resource. • Approach to and success of using partnering and Alternative Dispute Resolution. • Proximity of prospective firms to the project site. • Proposer’s apparent resources and capacity to meet the needs of this project. • The selected A/E and all its consultants must have the capability to use the Internet within their normal business location(s) during normal business hours. Interested A/E firms are required to address how they will implement Building Information Modeling (“BIM”) on the project, experience and level of training of staff related to BIM, incorporation of team partners that have previous BIM experience, and an understanding of collaborative BIM processes, including but not limited to the State of Ohio BIM Protocol available at the OFCC website at http://ofcc.ohio.gov. Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract with and use EDGE-certified Business Enterprise(s), as a part of the A/E’s team. The Intent to Contract and to Perform and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be attached to the A/E’s Technical Proposal. Both forms can be accessed via the OFCC website at http://ofcc.ohio.gov. The Intent to Contract and to Perform form is again required at the Fee Proposal stage. For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will participate in the delivery of the proposed professional services solicited in the RFQ. J. Submittal Instructions Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC website at http://ofcc.ohio.gov. Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your firm’s name. Use the “print” feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer. Also, please insert the project number and firm name followed by “SOQ” in the email subject line. Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a maximum file size of 25 MB. Firms are requested to identify professional registrations, memberships and credentials including: LEED GA, LEED AP, LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form. http://ofcc.ohio.gov/ http://ofcc.ohio.gov/ http://ofcc.ohio.gov/ Architect / Engineer Selection Rating Form State of Ohio Standard Forms and Documents F110-02-2018-AUG Publish Date: 11/15/22 Page 4 of 4 Project Name ORW RTU/SMI Master Plan PH.2 Proposer Firm Project Number DRC-23L025 City, State, Zip Selection Criteria Value Score 1. Primary Firm Location, Workload and Size (Maximum 10 points) a. Proximity of firm to project site Less than 100 miles 5 100 miles to 200 miles 2 More than 200 miles 0 b. Amount of fees awarded by Contracting Authority in previous 24 months Less than $2,000,000 2 $2,000,000 to $5,000,000 1 More than $5,000,000 0 c. Number of licensed professionals Less than 10 professionals 0 Max = 3 10 to 20 professionals 2 More than 20 professionals 3 2. Primary Firm Qualifications (Maximum 30 points) a. Project management lead Experience / ability of project manager to manage scope / budget / schedule / quality 0 - 10 b. Project design lead Experience / creativity of project designer to achieve owner’s vision and requirements 0 - 10 Max = 20 c. Technical staff Experience / ability of technical staff to create fully coordinated construction documents 0 - 5 d. Construction administration staff Experience / ability of field representative to identify and solve issues during construction 0 - 5 3. Key Consultant Qualifications (Maximum 20 points) a. Key discipline leads Experience / ability of key consultants to perform effectively and collaboratively 0 - 15 b. Proposed EDGE-certified Consultant participation* One point for every 2 percent increase in professional services over the EDGE participation goal 0 - 5 4. Overall Team Qualifications (Maximum 10 points) a. Previous team collaboration Less than 3 sample projects 1 Max = 3 3 to 6 sample projects 2 More than 6 sample projects 3 b. LEED** Registered / Certified project experience Registered projects 1 Max = 2 N/A Certified projects 2 c. BIM project experience Training and knowledge 1 Max = 3 N/A Direct project experience 3 d. Team organization Clarity of responsibility / communication demonstrated by table of organization 0 - 2 5. Overall Team Experience (Maximum 30 points) a. Previous team performance Past performance as indicated by evaluations and letters of reference 0 - 10 b. Experience with similar projects / delivery methods Less than 4 projects 0 - 3 4 to 6 projects 4 - 6 More than 6 projects 7 - 10 c. Budget and schedule management Performance in completing projects within original construction budget and schedule 0 - 5 d. Knowledge of Ohio Capital Improvements process Less than 3 projects 0 - 1 3 to 6 projects 2 - 3 More than 6 projects 4 - 5 * Must be comprised of professional design services consulting firm(s) and NOT the lead firm ** Leadership in Energy & Environmental Design administered by the Green Building Certification Institute Subtotal Notes: Evaluator: Name Signature Date