Vehicle Repairs

State of Maine Procurement Justification Form PJF Page 1 of 2 Rev. 1/29/2020 This form must accompany all contract requests and sole source requisitions (RQS) over $5,000 submitted to the Division of Procurement Services. INSTRUCTIONS: Please provide the requested information in the white spaces below. All responses (except signatures) must be typed; no hand-written forms will be accepted. See the guidance document posted with this form on the Division of Procurement Services website (Forms page) for additional instructions. PART I: OVERVIEW Department Office/Division/Program: MaineDOT Region 2 Fleet Department Contract Administrator or Grant Coordinator: Michael Colson (If applicable) Department Reference #: Amount: (Contract/Amendment/Grant) $6,187.06 Advantage CT / RQS #: CONTRACT Proposed Start Date: 18 May 21 Proposed End Date: 21 May 21 AMENDMENT Original Start Date: Effective Date: Previous End Date: New End Date: GRANT Project Start Date: Grant Start Date: Project End Date:

Grant End Date: Vendor/Provider/Grantee Name, City, State: Daigle & Houghton, Hermon, ME Brief Description of Goods/Services/Grant: T11-516 a 2007 International patrol truck had issues with dash pod, ABS light PART II: JUSTIFICATION FOR VENDOR SELECTION Mark an “X” before the justification(s) that applies to this request. (Check all that apply.) A. Competitive Process G. Grant B. Amendment H. State Statute/Agency Directed X C. Single Source/Unique Vendor I. Federal Agency Directed D. Proprietary/Copyright/Patents J. Willing and Qualified E. Emergency K. Client Choice F. University Cooperative Project L. Other Authorization PART III: SUPPLEMENTAL INFORMATION Please respond to ALL of the following: 1. Provide a more detailed description and explain the need for the goods, services or grant to supplement the response in Part I. T11-516 the dash pod was not showing miles or hours and the speedometer would bounce or not work at all. After some diagnosing with computer, they found the electric control module was bad and when unplugging connectors they found oil wicking from injector wiring harness into ECM causing it to fail and resulting in the need to replace the injector wiring harness. Repairs totaling $6,187.06 where made. The decision to move forward with these repairs was made consistent with Maine DOT Fleet Management's guidance considering the vehicles age, mileage, and anticipated replacement schedule. The estimated replacement cost for this vehicle is RQS 17D 20210611*1186 DocuSign Envelope ID: 20B0EE15-51D5-4591-9160-E68B113782E7 State of Maine Procurement Justification Form PJF Page 2 of 2 Rev. 1/29/2020 PART III: SUPPLEMENTAL INFORMATION $188,000.00. This unit is not currently scheduled to be replaced. The decision to use a commercial repair facility was made after careful consideration of the availability of Department personnel and the operational need to get the equipment back in service. 2. Provide a brief justification for the selected vendor to supplement the response in Part II. The Fleet Augusta heavy shop was busy and is down 4 techs. The vendor for this work was able to work it in and has International trained technicians along with all the special tools for the repair and replacement of the parts associated with this issue. The magnitude of this repair was considered, and the logical decision was to send this unit to the dealer. 3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated to grantee. Daigle & Houghton is an International dealer and Fleet Services has negotiated a lower labor rate with them, we have also had work done there in the past and when compared with the other International dealer their rates where the same or in some cases a little cheaper. They are able too efficiently and cost effectively do a repair of this significance. This repair would not have been something the department could have cost effectively done and completed in a timely manner. 4. Describe the plan for future competition for the goods or services. If more International truck dealers and service facilities to would move into more locations within the state, it would potentially foster better competition. PART IV: APPROVALS Signature of requesting Department’s Commissioner (or designee): By signing below, I signify that I approve of this procurement request. Printed Name: Date: Signature of DAFS Procurement Official: Printed Name: Date: David Bernhardt 6/9/21 DocuSign Envelope ID: 20B0EE15-51D5-4591-9160-E68B113782E7 Michelle Fournier 6/14/2021