5-Axis CNC Machine

Request for Proposal No. B0001791 EDA Award No: 05-79-06237 Pg. 1 WICHITA STATE UNIVERSITY REQUEST FOR PROPOSAL (RFP) RFP Number: B0001791 RFP Issuance Date: Monday, November 7, 2022 RFP Question Deadline: Monday, November 21, 2022 RFP Closing Date: Monday, December 5, 2022, at 2:00 p.m. Central Procurement Officer: Robby Murray 316-978-5185 robby.murray@wichita.edu Wichita State University Office of Purchasing 1845 Fairmount, Campus Box 38 Wichita, KS 67260-0038 Item / Service: 5 Axis CNC Machine for Complex Aerospace Parts Agency: Wichita State University (“WSU”) National Institute Aviation Research (NIAR) Agency Location: 1845 Fairmount, Campus Box 12 Wichita, KS 67260-0012 Period of Contract: The term of this contract is from date of award until all contractual obligations have been satisfied by the contractor Guarantee: No Monetary Guarantee Required RFP Scope: WSU is issuing this Request for Proposal (“RFP”) to

solicit proposals (“Proposals”) from (“Bidders”) focusing on the procurement of and installation of additive manufacturing machines and material processing equipment to be utilized in the Aerospace Industry. In addition to the equipment purchases the following auxiliary deliverables are as follows: creation of regulatory guidance documents: formation of databases that are derived from industry inputs; developing curriculum and course offerings; and supporting small and mid-size business to established qualified additive manufacturing facilities for Wichita State University and its National Institute of Aviation Research division. Procurement Type: Sealed Bid (See Section 2.1) READ THIS RFP CAREFULLY AND CHECK FOR UPDATES This RFP (Number B0001791) was posted to WSU Office of Purchasing Internet website and may be downloaded at: www.wichita.edu/purchasing. It shall be the Bidder's responsibility to monitor this website on a regular basis for any changes or addenda. mailto:robby.murray@wichita.edu http://www.wichita.edu/purchasing Request for Proposal No. B0001791 EDA Award No: 05-79-06237 Pg. 2 SECTION I CONDITIONS TO BID 1.1. Bid Specifications. Bidder must be able to meet all bid specifications set forth in this RFP as well as the minimum qualification and performance specifications set forth in Attachment 6: Minimum Qualifications and Performance Specifications. 1.2. Bid Proposal. Bidder’s Proposal must include fully completed RFP attachments, except that Bidder may complete Attachment 7: Bidder Signature Sheet by referencing separately attached documents or information. 1.3. Proposal Reference Number: The RFP Number identified on the first page of this RFP (the “RFP Cover Page”) has been assigned to this RFP and MUST be shown on all correspondence or other documents associated with this RFP, including any Proposal, and MUST be referred to in all verbal communications. Any communication or submission that does not reference the RFP Number may be rejected or not considered by WSU in WSU’s discretion. 1.4. Communication with WSU During RFP Process: All inquiries, written or verbal, shall be directed only to the Procurement Officer at the contact information identified on the RFP Cover Page. No communication is to be had with any other WSU employee regarding this RFP except: (1) in the course of RFP negotiations; (2) during RFP site inspections or visits; (3) at the time of negotiation and signing of any contractual documents resulting from the Proposal; and (4) as otherwise specified in this RFP. Violations of this provision by Bidder or WSU personnel may result in the rejection of the Proposal. 1.5. Exceptions: By submission of a Proposal, Bidder acknowledges and accepts all terms and conditions of the RFP unless clearly avowed and wholly documented in a separate section of the Technical Proposal that must be marked as: “Exceptions”. If the Bidder will not or cannot comply with any of the terms and conditions contained within this RFP, it will be the Bidder’s responsibility to make specific mention of conflicting terms in a separate section of the Proposal as set forth above; otherwise, the terms and conditions of this document will prevail. 1.6. No Bid Revisions: No additional revisions to Proposals shall be made after the Closing Date unless requested by WSU. 1.7. Cost of Preparing Proposal: The cost of developing and submitting the Proposal is entirely the responsibility of the Bidder. This includes costs incurred by Bidder to determine the nature of the engagement, Bidder’s preparation and submission of their Proposal, the negotiation of the resulting Contract and/or terms and conditions, and other costs associated with this RFP or post-award efforts to enter into a Contract. 1.8. Contract Formation: No contract shall be considered to have been entered into by WSU until all statutorily required signatures and certifications have been rendered; funds for the contract have been encumbered; and a Contract is deemed formed or executed as set forth in Section 3.3 (Award) of this RFP. 1.9. Proposals Open to the Public: 1.9.1. Proposals as WSU Property: All Proposals become the property of WSU upon submission. With few exceptions, the Kansas Open Records Act (K.S.A. 45-205, et seq.) requires all information contained in Proposals to become open for public review once a Contract is formed or all Proposals are rejected. Please note: bidders will NOT be notified prior to release of any documents submitted in response to this RFP. 1.9.2. Submission of Proprietary Information: Trade secrets or proprietary information legally recognized as such and protected by law may be requested to be withheld if clearly labeled “Proprietary” on each individual page and provided as separate from the main Proposal. Pricing information is not considered proprietary and the Bidder’s entire Proposal will not be considered proprietary. All information requested to be handled as “Proprietary” shall be Request for Proposal No. B0001791 EDA Award No: 05-79-06237 Pg. 3 submitted electronically, separately from the main Proposal and clearly identified in the subject line of the email or DropBox submission. The Bidder shall provide detailed written documentation justifying why this material should be considered proprietary. WSU reserves the right to accept, amend or deny such requests for maintaining information as proprietary in accordance with Kansas law. WSU does not guarantee protection of any information which is not submitted as required. 1.10. Federal, State and Local Taxes - Governmental Entity: Unless otherwise specified, the Proposal price shall include all applicable federal, state and local taxes. The successful Bidder is solely responsible for, and shall pay, all taxes lawfully imposed on it with respect to any product or service delivered in accordance with this RFP. WSU does not agree to reimburse or pay Bidder for any taxes assessed unless itemized in Bidder’s bid. WSU is exempt from state sales or use taxes and federal excise taxes for direct purchases made in Kansas. These taxes should not be included in the Bidder's price quotations. 1.11. Tax Clearance: WSU strongly supports the State of Kansas Tax Clearance Process. Bidders submitting Proposals which exceed $25,000 shall include a copy of a Tax Clearance Certification Form with their submittal as set forth in Attachment 1: Tax Clearance Information. Failure to provide this information may be cause for rejection of Bidder’s Proposal. 1.12. Debarment of Bidders: Any Bidder who defaults on delivery as defined in this RFP may, be barred after reasonable notice to the Bidder involved and reasonable opportunity for that Bidder to be heard, the Procurement Officer, after consultation with the contracting agencies, shall have authority to debar a Bidder for cause from consideration for award of contracts. The debarment shall not be for a period exceeding three years. The Procurement Officer, after consultation with the contracting agencies, shall have authority to suspend a Bidder from consideration for award of contracts if there is probable cause to believe that the Bidder has engaged in any activity which might lead to debarment. The suspension shall not be for a period exceeding three months unless an indictment has been issued for an offense which would be a cause for debarment under subsection (b), in which case the suspension shall, at the request of the Procurement Officer, remain in effect until after the trial of the suspended person. 1.13. Immigration Reform: The Bidder agrees, if awarded a Contract, it shall comply with the Immigration and Reform Control Act of 1986 (“IRCA”), as may be amended from time to time. As a condition of this Proposal, Bidder must certify, by completing and submitting Attachment 2: Certification Regarding Immigration Reform & Control, that Bidder has complied with all federal and state laws relating to immigration and reform. 1.14. Sexual Harassment and Retaliation Prohibited: In accordance with Kansas Executive Order 18- 04, upon selection for a Contract, Bidder will be expected to receive and read of a copy of Executive Order 18-04, and, further, will agree to comply with all applicable provisions of this Executive Order, and all applicable state and federal laws, including but not limited to all laws prohibiting sexual harassment. WSU’s policies prohibiting sexual harassment, discrimination, and retaliation provide for confidentiality and anonymous reporting. To view these policies or to make a report of sexual harassment, discrimination, or retaliation, please visit http://webs.wichita.edu/inaudit/tablepp.htm. SECTION II PROCUREMENT TYPE, PROCESS, SELECTION, AND AWARD 2.1. Procurement Type: WSU’s competitive procurement types include: (1) Sealed Bid; (2) Negotiated Bid; and (3) Simplified Acquisitions. The type of procurement for this RFP is noted on the RFP Cover Page. 2.1.1. A Sealed Bid process includes: (1) a solicitation to bid; (2) publication of solicitation; (3) Proposals submitted under seal by Bidders and the Proposals are not opened or reviewed until the Closing Date; (4) Proposals are reviewed by WSU after the Closing Date and are generally evaluated without discussion without the Bidders; and (5) WSU awards the work http://webs.wichita.edu/inaudit/tablepp.htm Request for Proposal No. B0001791 EDA Award No: 05-79-06237 Pg. 4 to the “Responsible Bidder” whose Proposal is determined to be the most advantageous to WSU based on the neutral criteria established by WSU. 2.1.2. A Negotiated Bid is a more flexible bidding procedure that includes the receipt of Proposals and permits negotiations between WSU and Bidders. This process usually affords the Bidders an opportunity to revise their Proposal before award of a Contract to account for changes in scope of services or goods, timelines, or value-added changes to a project. “Negotiation” includes discussion, persuasion, and alteration of initial assumptions and positions, and give-and-take may apply to price, schedule, technical requirements, type of contract, or other terms of a proposed contract. “Best and final offers” are frequently required under the Negotiated Bid procurement. 2.1.3. Simplified Acquisitions is the most flexible form of procurement. Simplified Acquisitions can only occur if the procurement expenditure does not exceed the WSU established threshold. A Simplified Acquisition affords WSU the ability to call upon qualified vendors, contractors, and individuals for a quote and to negotiate a final agreement. 2.2. RFP Committee Selection: Final evaluation and selection will be made by designated representatives of WSU who have been designated as potentially utilizing the goods and/or services solicited in this RFP, referred to collectively as the Procurement Negotiation Committee (PNC). 2.3. Appearance Before Committee: The PNC may award to the low Bidder without question or negotiation. The PNC reserves the right to request information from Bidders as needed. If information is requested, the PNC is not required to request the information of all Bidders. The PNC may require, as a condition of bidding, that Bidders be required to appear before the PNC to explain the Bidder's understanding and approach to the RFP and/or to respond to questions from the PNC concerning the Proposal. Meetings with and appearances before the PNC are not subject to the Kansas Open Meetings Act. Bidders are prohibited from electronically recording these meetings. 2.4. Pre-Proposal Conference: No Pre-Proposal conference is scheduled for this RFP. 2.5. Pre-Proposal Questions: Questions requesting clarification of the RFP, if allowed, must be submitted in WRITING to the Procurement Officer by email prior the RFP Question Deadline indicated on the RFP Cover Page. Failure to notify the Procurement Officer of any conflicts or ambiguities in the RFP may result in items being resolved in the best interest of WSU. Any modification to this RFP as a result of Pre-Proposal Questions shall be made in writing by addendum and sent electronically to all Bidders who received the original request. Only written communications are binding. 2.6. Acceptance or Rejection: WSU reserves the right to accept or reject any or all Proposals or part of a Proposal; to waive any informalities or technicalities; clarify any ambiguities in this RFP; modify any Request for Proposal No. B0001791 EDA Award No: 05-79-06237 Pg. 5 2.7. criteria in this RFP; and unless otherwise specified, to accept any item in a Proposal. 2.8. Selection Criteria: Award shall be made in the best interest of WSU as determined by the PNC. WSU reserves the right to make an award based on any of the following factors and is not required to make the determination based solely on cost. Consideration will be given, but is not limited, to each of the following criteria: 1. Proposal cost [NOTE: Bidders are not to inflate prices in the initial Proposal as cost is a factor in determining who may receive an award or be invited to formal negotiations]; 2. Any poor performance experienced by WSU with Bidder within the five (5) year period prior to Proposal; 3. Documented experience in providing the same products / services to third parties that are solicited in this RFP; 4. Product, service, and performance; 5. Equipment owned by Bidder to be used in providing requested services; 6. Qualified staff 7. Adequacy and completeness of Proposal; 8. Compliance with the terms and conditions of the RFP; and 9. Response format as required by this RFP. 3.1 Proposal Disclosures: 3.1.1 In the event this is a Sealed Bid, at the time of closing, only the names of those who submitted Proposals shall be made public information. No price information will be released. Bid tab results will not be given to individuals over the telephone. Results may be obtained after contract finalization by obtaining a bid tabulation from the Office of Purchasing. Bid results can be obtained by sending a written request, referencing the Solicitation name and number to the following: Wichita State University Office of Purchasing 1845 Fairmount St, Campus Box 38 Wichita, KS 67260-0038 purchasing.office@wichita.edu 3.1.2 Copies of individual Proposals may be obtained under the Kansas Open Records by submitting an Open Records Request at https://openrecords.wichita.edu/file-a-request/. Once your request is received, you will be provided an estimate of the cost to reproduce the documents. Upon receipt of that amount, the documents will be transmitted to you electronically, except that no information in any Proposal file shall be released until a Contract has been executed or all Proposals have been rejected. 3.2 Retention of Proposals: WSU reserves the right to destroy all Proposals if the RFP is withdrawn, the RFP does not result in an agreed Contract, or in accordance with Kansas law. Late Proposals will not be considered a valid Proposal and shall not be retained unless deemed necessary by WSU. 3.3 Award: An RFP is not considered to be “awarded” until a Contract is executed between WSU and the Contractor. A Contract may be formed upon a Bidder’s formal acceptance of WSU’s notice of award where it is made clear that no other contractual document shall be presented for signature. mailto:purchasing.office@wichita.edu https://openrecords.wichita.edu/file-a-request/ Request for Proposal No. B0001791 EDA Award No: 05-79-06237 Pg. 6 3.4 Notice of Award: Generally, WSU will notify all Bidders of an award made contingent on a fully executed Contract between the Contractor and WSU. Only WSU is authorized to issue news releases relating to this RFP, its evaluation, award and/or performance of the Contract, unless express written permission is obtained by WSU. SECTION III PROPOSAL INSTRUCTIONS AND REQUIREMENTS 3.5 Proposal Form & Certifications 3.5.1 Bidders must submit a Proposal that complies with the requirements set forth in Attachment 3: Proposal Requirements. Bidders can include additional information with their Proposal, including but not limited to photos, renderings, plans, designs, quotes, and references with its Proposal except that all such additional information shall be properly marked to include the Bidder’s name and RFP Number and shall make every effort to number all pages. 3.5.2 Bidders must fully complete and submit with its Proposal all certifications and forms attached or referenced in this RFP. 3.6 Preparation of Proposal: 3.6.1 A Proposal shall not be considered for award if the price in the Proposal was not arrived at independently and without collusion, consultation, communication or agreement as to any matter related to price with any other Bidder, competitor or public officer/employee. Submission of Proposals: 3.6.2 Proposals must be sent / delivered so that it is received by WSU no later than the RFP Closing Date indicated on the RFP Cover Page. 3.6.3 WSU prefers that all Proposals be submitted electronically. When submitting electronically:  One (1) electronic version of the Bidder’s Proposal, including literature and other supporting documents, shall be sent by email or secured electronic DropBox to the Procurement Officer at the e-mail on the RFP Cover Page.  All emails or communications transmitting Proposals shall contain, for identification, the title, the RFP Number, and the Subject of the RFP.  The Bidder shall email the Proposal attachments or may email instructions for downloading all Proposal documents by drop box.  An Adobe PDF document type is preferred, but Microsoft Word, Excel, JPEG, and other formats will be accepted.  Bidders will be contacted if additional information is needed. 3.6.4 Bidders who are unable to submit their Proposal electronically must deliver their Proposal by hand delivery to the Procurement Officer Address identified on the RFP Cover Page. Hand delivered Proposals must be in a sealed envelope, and clearly marked for delivery to the Office of Purchasing, Attn: B0001791- 5 Axis CNC Machine for complex Aerospace parts 3.6.5 Proposals received prior to the Closing Date shall be kept secured and sealed until closing if they are properly identified as instructed above. WSU shall not be responsible for the premature opening of a Proposal or for the rejection of a Proposal that was not received prior to the Closing Date because it was not properly identified. Request for Proposal No. B0001791 EDA Award No: 05-79-06237 Pg. 7 3.6.6 Late Proposals will not be considered a valid Proposal and will not receive consideration. 3.7 Acknowledgment of Addenda: All Bidders shall acknowledge receipt of any addenda to this RFP. Failure to acknowledge receipt of any addenda may render the Proposal to be non-responsive. Changes to this RFP shall be issued only by the Office of Purchasing in writing. 3.8 Modification of Proposals: A Bidder may modify a Proposal electronically by e-mail or by DropBox transmission at any time prior to the closing date and time for receipt of proposals. 3.9 Withdrawal of Proposals: A Proposal may be withdrawn on written request submitted electronically in email from the Bidder to the Procurement Officer at the Office of Purchasing prior to the RFP Closing Date. 3.10 Parties to Contract: Proposals shall be submitted in manner that allows WSU controlled affiliated corporations to enter into similar agreements subject to the same or substantially similar terms and conditions. WSU controlled affiliated corporations include: Wichita State University Intercollegiate Athletic Association, Inc., Wichita State University Union Corporation, Wichita State University Innovation Alliance, Inc., and WSIA Investments Corporation. Request for Proposal No. B0001791 EDA Award No: 05-79-06237 Pg. 8 SECTION IV GENERAL CONTRACT PROVISIONS The provisions of this section list all general contract provisions that shall govern the resulting services and/or goods solicited in this RFP. These provisions shall be deemed binding on the Bidder if a Bidder’s Proposal is accepted by WSU and WSU and Bidder (referred to in this Section as “Contractor”) enter into a Contract or deem a Contract to be formed (referred to in this Section as “Contractor”). 4.1 Contract Documents: The successful Bidder (“Contractor”) may be required to enter into a separate written Contract with WSU. Unless expressly omitted in the Contract, this RFP and any amendments, and the WSU DA-146a - Contractual Provisions Attachment, located at https://www.wichita.edu/services/purchasing/Webpage_Origination_Documents/DA_146A_WSU_Specific _UPDATED_2020_02_13.pdf are deemed binding on Contractor and hereby incorporated by reference into the Contract. The Proposal and any Proposal amendments may be incorporated into the Contract at the discretion of WSU. 4.2 Order of Precedence: In the event of a conflict in terms of language among the Contract documents listed below (as applicable), the following order of precedence shall govern: 1. Wichita State University Modified Form DA-146a; 2. Executed Contract between the parties; 3. This RFP including any and all addenda; and 4. Bidder’s Proposal submitted in response to this RFP, as finalized. 4.3 Term and Termination: The term of the Contract and any clauses regarding termination of such Contract will be set forth in the subsequent Contract awarded. 4.4 Independent Contractor: 4.4.1 Both parties, in the performance of a Contract, shall be acting in their individual capacity and not as agents, employees, partners, joint ventures or associates of one another. The employees or agents of one party shall not be construed to be the employees or agents of the other party for any purpose whatsoever. As such, Bidder and its employees and agents shall have no right to participate in any employee benefit plan, program or arrangement provided to WSU employees, including, but not limited to, workers compensation benefits, unemployment benefits, health and accident insurance, life insurance, sick leave and/or vacation. 4.4.2 The Contractor accepts full responsibility for payment of unemployment insurance, workers compensation and social security as well as all income tax deductions and any other taxes or payroll deductions required by law for its employees engaged in work authorized by any Contract. 4.4.3 The Contractor is not subject to the direction, control, or supervision of WSU with respect to how it is to perform its duties. The Contractor is solely responsible for the control and supervision of its employees, agents and contractors that are assigned to provide services to WSU. 4.5 Industry Standards: If not otherwise provided, materials or work called for in the Contract shall be furnished and performed in accordance with best established practice and standards recognized by the contracted industry and comply with all codes and regulations which shall apply. 4.6 Contractor Qualifications and Abilities: Submission of Contractor’s bid will be considered presumptive evidence that the Contractor is conversant with local facilities and difficulties, the requirements of the documents and of pertinent State and/or local codes, state of labor and material markets, and has made due allowances in the Proposal for all contingencies. Any written representation covering such matters as reliability of the item(s), the experience of other users, or warranties of performance shall be https://www.wichita.edu/services/purchasing/Webpage_Origination_Documents/DA_146A_WSU_Specific_UPDATED_2020_02_13.pdf https://www.wichita.edu/services/purchasing/Webpage_Origination_Documents/DA_146A_WSU_Specific_UPDATED_2020_02_13.pdf Request for Proposal No. B0001791 EDA Award No: 05-79-06237 Pg. 9 incorporated by reference into the Contract. Later claims for labor, work, materials, and equipment required for any difficulties encountered which could have foreseen will not be recognized and all such difficulties shall be properly taken care of by Contractor at no additional cost to WSU. 4.7 Staff Qualifications: The Contractor shall warrant that all persons assigned by it to the performance of any Contract shall be employees of the Contractor (or specified subcontractor if authorized) and shall be fully qualified to perform the work required, including passing all required background checks and meeting all work authorization and export compliance requirements. The Contractor shall include a similar provision in any contract with any subcontractor selected to perform work under the Contract, if subcontractors are authorized. Failure of the Contractor to provide qualified staffing at the level required by the Proposal specifications may result in termination of the Contract and/or damages. 4.8 Payments: WSU shall not be responsible for, and does not agree to be charged, any payments for costs or items not listed in the Bidder's Proposal. 4.9 Conflict of Interest: The Contractor shall not knowingly employ, during the period of the Contract or any extensions to it, any professional personnel who are also in the employ of WSU and who are providing services involving the Contract or services similar in nature to the scope of the Contract to WSU. Furthermore, the Contractor shall not knowingly employ, during the period of the Contract or any extensions to it, any WSU employee who has participated in the making of the Contract until at least two years after his/her termination of employment with WSU. 4.10 Confidentiality: The Contractor may have access to private or confidential data maintained by WSU to the extent necessary to carry out its responsibilities under the Contract. Contractor must comply with all the requirements of the Kansas Open Records Act in providing services under the Contract. Contractor shall accept full responsibility for providing adequate supervision and training to its agents and employees to ensure compliance with the Act. No private or confidential data collected, maintained or used in the course of performance of the Contract shall be disseminated by either party except as authorized by statute, either during the period of the contract or thereafter. Contractor must agree to return any or all data furnished by WSU promptly at the request of WSU in whatever form it is maintained by Contractor. On the termination of expiration of the Contract, Contractor will not use any of such data or any material derived from the data for any purpose and, where so instructed by WSU, will destroy or render it unreadable. 4.11 Nondiscrimination and Workplace Safety: The Contractor agrees to abide by all federal, state and local laws, rules and regulations prohibiting discrimination in employment and controlling workplace safety. Any violations of applicable laws, rules and regulations may result in termination of the Contract. 4.12 Environmental Protection: The Contractor shall abide by all federal, state and local laws, rules and regulations regarding the protection of the environment. The Contractor shall report any violations to the applicable governmental agency. A violation of applicable laws, rule or regulations may result in termination of the Contract. 4.13 Insurance: The successful Bidder shall present, upon request, an affidavit or certificate demonstrating insurance coverages consistent with any requirements set forth in Attachment 7. 4.14 Hold Harmless: WSU shall not be precluded from receiving the benefits of any insurance the Contractor may carry which provides for indemnification for any loss or damage to property in the Contractor's custody and control, where such loss or destruction is to WSU property. The Contractor shall do nothing to prejudice WSU’s right to recover against third parties for any loss, destruction or damage to WSU property. 4.15 Care of WSU Property: The Contractor shall be responsible for the proper care and custody of any WSU-owned personal tangible property and real property furnished for Contractor's use in connection with the performance of the Contract, and Contractor will reimburse WSU for such property's loss or damage caused by Contractor, normal wear and tear excepted. Request for Proposal No. B0001791 EDA Award No: 05-79-06237 Pg. 10 4.16 Prohibition of Gratuities: Neither the Contractor nor any person, firm or corporation employed by the Contractor in the performance of the Contract shall offer or give any gift, money or anything of value or any promise for future reward or compensation to any WSU employee at any time. 4.17 Retention of Records: Unless WSU specifies in writing a shorter period of time, the Contractor agrees to preserve and make available all of its books, documents, papers, records and other evidence involving transactions related to the Contract for a period of five (5) years from the date of the expiration or termination of the Contract. Matters involving litigation shall be kept for one (1) year following the termination of litigation, including all appeals, if the litigation exceeds five (5) years. 4.18 Examination of Records: The Contractor agrees that authorized federal and state representatives, including but not limited to, WSU personnel; independent auditors acting on behalf of WSU and/or state or federal agencies shall have access to and the right to examine records during the contract period and during the five (5) year post-contract period. Delivery of and access to the records shall be at no cost to WSU. 4.19 Federal, State and Local Taxes: WSU makes no representation as to the exemption from liability of any tax imposed by any governmental entity on the Contractor. 4.20 Antitrust: If the Contractor elects not to proceed, the Contractor assigns to WSU all rights to and interests in any cause of action it has or may acquire under the anti-trust laws of the United States and the State of Kansas relating to the particular products or services purchased or acquired by WSU pursuant to the Contract. 4.21 Anti-Kickback: When WSU has reasonable grounds to believe that a violation of the Anti- Kickback Act of 1986 may have occurred, WSU shall promptly report in writing the possible violation. Such reports shall be made to the inspector general of the contracting department or agency of the United States or the Department of Justice. WSU shall cooperate fully with any Federal agency investigating a possible violation of the Anti-Kickback Act of 1986. The Contracting Officer may (1) offset the amount of kickback against any monies owed by the United States under the prime contract and/or (2) direct that the Prime Contractor withhold from sums owed a Contractor under the prime contract the amount of the kickback. The Contracting Officer may order that monies withheld under subdivision (1) of this clause be paid over to the United States Government unless the Government has already offset those monies under subdivision (2) of this clause. In either case, the Prime Contractor shall notify the Contracting Officer when the monies are withheld. WSU agrees to incorporate the substance of this clause, including this subparagraph in all subcontracts which exceed $100,000. 4.22 Modification: The Contract shall be modified only by the written agreement of the parties. No alteration or variation of the terms and conditions of the Contract shall be valid unless made in writing and signed by the parties. Every amendment shall specify the date on which its provisions shall be effective. 4.23 Assignment: The Contractor shall not assign, convey, encumber, or otherwise transfer its rights or duties under the Contract without the prior written consent of WSU. The Contract may terminate in the event of its assignment, conveyance, encumbrance or other transfer by the Contractor without the prior written consent of WSU. 4.24 Third Party Beneficiaries: The Contract shall not be construed as providing an enforceable right to any third party. 4.25 Captions: The captions or headings in the Contract are for reference only and do not define, describe extend, or limit the scope or intent of the Contract. 4.26 Severability: If any provision of the Contract is determined by a court of competent jurisdiction to be invalid or unenforceable to any extent, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application, and the remainder Request for Proposal No. B0001791 EDA Award No: 05-79-06237 Pg. 11 of the Contract shall not be affected and each provision of the Contract shall be enforced to the fullest extent permitted by law. 4.27 Integration: The Contract, in its final composite form, shall represent the entire agreement between the parties and shall supersede all prior negotiations, representations or agreements, either written or oral, between the parties relating to the subject matter hereof. The Contract between the parties shall be independent of and have no effect on any other contracts of either party. 4.28 Criminal or Civil Offense of An Individual or Entity That Controls A Company or Organization or Will Perform Work Under The Contract: Any conviction for a criminal or civil offense that indicates a lack of business integrity or business honesty must be disclosed in the Proposal and during the term of the Contract. This includes (1) conviction of a criminal offense as an incident to obtaining or attempting to obtain a public or private contract, or subcontract or in the performance of such contract or subcontract; (2) conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property; (3) conviction under state or federal antitrust statutes; and (4) any other offense to be so serious and compelling as to affect responsibility as a state contractor. For the purpose of this section, an individual or entity shall be presumed to have control of a company or organization if the individual or entity directly or indirectly, or acting in concert with one or more individuals or entities, owns or controls 25 percent or more of its equity, or otherwise controls its management or policies. Any conviction for a felony criminal offense, or an adverse judgment in a civil case, that involves the actual or threatened harm to the health or safety of an individual must be disclosed. Failure to disclose an offense may result in disqualification of the bid or termination of the contract. 4.29 Injunctions: Should Kansas be prevented or enjoined from proceeding with the acquisition before or after contract execution by reason of any litigation or other reason beyond the control of WSU, Contractor shall not be entitled to make or assert claim for damage by reason of said delay. 4.30 Acceptance: No contract provision or use of items by WSU shall constitute acceptance or relieve the Contractor of liability in respect to any expressed or implied warranties. 4.31 Breach: Waiver or any breach of any contract term or condition shall not be deemed a waiver of any prior or subsequent breach. No contract term or condition shall be held to be waived, modified, or deleted except by a written instrument signed by the parties thereto. 4.32 Statutes: Each and every provision of law and clause required by law to be inserted in the contract shall be deemed to be inserted herein and the contract shall be read and enforced as though it were included herein If through mistake or otherwise any such provision is not inserted, or is not correctly inserted, then on the application of either party the contract shall be amended to make such insertion or correction. 4.33 Special Contract Provisions Specific to Scope of Work: In addition to the General Contract Provisions set forth in this Section IV, Contractor shall agree to the special contract provisions set forth in Attachment 4: Additional Contract Provisions. Request for Proposal No. B0001791 EDA Award No: 05-79-06237 Pg. 12 ATTACHMENT 1: TAX CLEARANCE INFORMATION WSU strongly supports the State of Kansas Tax Clearance Process. Bidders submitting Proposals that exceed $25,000 over the term of the contract shall include a copy of a Tax Clearance Certification Form with their submittal. Failure to provide this information may be cause for rejection of a Bidder’s bid or proposal. A “Tax Clearance” is a comprehensive tax account review to determine and ensure that the account is compliant with all primary Kansas Tax Laws administered by the Kansas Department of Revenue (“KDOR”) Director of Taxation. Information pertaining to a Tax Clearance is subject to changes(s), which may arise as a result of a State Tax Audit, Federal Revenue Agent Report, or other lawful adjustment(s). To obtain a Tax Clearance Certificate, you must: • Go to https://www.kdor.ks.gov/apps/taxclearance/Default.aspx to request a Tax Clearance Certificate • Return to the website the following working day to see if KBOR will issue the certificate • If issued an official certificate, print it and attach it to your Proposal • If denied a certificate, engage KDOR in a discussion about why a certificate was not issued Bidders (and their subcontractors) are expected to submit a current Tax Clearance Certificate with every Proposal. Please Note: Individual and business applications are available. For applications entered prior to 5:00 PM Monday through Friday, results typically will be available the following business day. Tax clearance results may be denied if the request includes incomplete or incorrect information. Please Note: You will need to sign back into the KDOR website to view and print the official tax clearance certificate. A copy of the Certification of Tax Clearance form received from the Kansas Department of Revenue should be sent along with your Proposal to: Wichita State University Purchasing Office 1845 Fairmount Street, Campus Box 012 Wichita, KS 67260-0012 Failure to provide this information may be cause for rejection of Bidder’s bid or proposal. Information about Tax Registration can be found at the following website: http://www.ksrevenue.org/forms-btreg.html The WSU Purchasing Office reserves the right to confirm tax status of all potential contractors and subcontractors prior to the release of a purchase order or contract award. In the event that a current tax certificate is unavailable, the WSU Purchasing Office reserves the right to notify a Bidder (one that has submitted a timely event response) that they have to provide a current Tax Clearance Certificate within ten (10) calendar days, or WSU may proceed with an award to the next lowest responsive Bidder, whichever is determined by the Purchasing Director to be in the best interest of WSU and the State. https://www.kdor.ks.gov/apps/taxclearance/Default.aspx http://www.ksrevenue.org/forms-btreg.html Request for Proposal No. B0001791 EDA Award No: 05-79-06237 Pg. 13 ATTACHMENT 2: CERTIFICATION REGARDING IMMIGRATION REFORM & CONTROL Any Bidder that is awarded a subsequent contract (“Contractor”) is expected to comply with the Immigration and Reform Control Act of 1986 (“IRCA”), as may be amended from time to time. This Act, with certain limitations, requires the verification of the employment status of all individuals who were hired on or after November 6, 1986, by the Contractor as well as any subcontractor or sub-subcontractor. The usual method of verification is through the Employment Verification (I-9) Form. With the submission of this bid, the Contractor hereby certifies without exception that Contractor has complied with all federal and state laws relating to immigration and reform. Any misrepresentation in this regard or any employment of persons not authorized to work in the United States constitutes a material breach and, at the State’s option, may subject the contract to termination and any applicable damages. Contractor certifies that, should it be awarded a contract by the State, Contractor will comply with all applicable federal and state laws, standards, orders and regulations affecting a person’s participation and eligibility in any program or activity undertaken by the Contractor pursuant to the Contract. Contractor further certifies that it will remain in compliance throughout the term of the contract. At the State’s request, Contractor is expected to produce to the State any documentation or other such evidence to verify Contractor’s compliance with any provision, duty, certification, or the like under the contract. Contractor agrees to include this Certification in contracts between itself and any subcontractors in connection with the services performed under the Contract. ___________________________________________ _____________________ Signature Date ___________________________________________ Title of Contractor Request for Proposal No. B0001791 EDA Award No: 05-79-06237 Pg. 14 ATTACHMENT 3: PROPOSAL REQUIREMENTS Proposals should set forth, in detail, Bidder’s plans to meet each of the requirements set forth in this RFP and specifically in this Attachment 3: Proposal Requirements. The proposal will be evaluated in light of the material and the substantiating evidence presented in the proposal, not on the basis of what may be inferred. Proposals shall include the following information in the order set forth below: I. Overview and Qualifications. Provide a narrative description of your company, its capacity to provide the equipment and services, and the Bidder’s experience in design, construction, function, performance, installation, testing, and training of the equipment and services defined herein. Bidder should establish in its Proposal that it is an established company recognized for its capacity to perform and capable of mobilizing sufficient personnel to meet deadlines specified by WSU. II. Successful Projects / Services. Provide a list of past successful projects that align with the expectations set forth in this RFP in the State of Kansas. Such information may be marked as “Proprietary” if it is not open to the public. III. Key Personnel. Provide a list of personnel to be used to perform the services identified in this RFP and include their qualifications, education, accomplishments and any other relevant information demonstrating level of experience. IV. Fees for Services. Provide an explanation and detailed breakdown of Bidder’s fee proposal and any other expenses that are charged for the requested services and/or goods, including reimbursable expenses. Bidder’s fees are assumed to include the firm’s cost of doing business such as overhead, management, postage, shipping, telephone, internet, fax, photocopying, research, and general office expenses, unless expressly set out as an additional fee. V. Refunded, Credited or Discounted Fees. Describe any circumstances where WSU would receive a refund, credit or discount of the proposed fees. VI. Equal Opportunity Employment. Describe how you will will accommodate state and federal laws and policy provisions issued by the Kansas Board of Regents and WSU relating to Affirmative Action and Equal Opportunity Employment, including your firm’s efforts to recruit and contract with disadvantaged groups and/or businesses (minority, women, veteran, and small business). VII. Additional Tasks. Identify any additional tasks the Bidder considers necessary to provide the services and/or goods solicited in this RFP and explain any recommended deviation from the tasks identified in Attachment 6: Minimum Qualifications and Performance Specifications that Bidder believes are necessary. VIII. References. Provide three references that have used Bidder to complete the same or similar services within the last three years. Specify a contact person with a telephone number. Request for Proposal No. B0001791 EDA Award No: 05-79-06237 Pg. 15 ATTACHMENT 4: ADDITIONAL CONTRACT PROVISIONS SPECIFIC TO THIS RFP In the event of an award, Bidder agrees to accept, subject to exception as set forth in Bidder’s Proposal, the following additional contractual terms that are specific to this RFP: The bidder must include a discussion of the bidder's corporation and each subcontractor if any. The discussion shall include the following: 4.1 BUY AMERICAN: Consistent with Executive Order 13858, Strengthening Buy- American Preferences for Infrastructure Projects,” the Recipient is encouraged to use, to the greatest extent practicable, iron and aluminum as well as steel, cement, and other manufactured products produced in the United States in every contract, subcontract, purchase order, or sub-award that is chargeable under this Award. 4.2 Federal Participation Disclosure – “This project will be partially funded with Federal funds from the United States Department of Commerce, Economic Development Administration and therefore is subject to the Federal laws and regulations associated with that program. 4.3 An “or approved equal” product provision has been provided. 4.4 Industry Standards: If not otherwise provided, materials or work called for in the Contract shall be furnished and performed in accordance with best established practice and standards recognized by the contracted industry and comply with all codes and regulations which shall apply. 4.5 Experience: All bidders must have a minimum of three (3) years continuous active participation in the applicable industry as a distinct company, providing equipment and systems comparable in size and complexity to the equipment and systems specified. Bidders may be required to furnish information supporting the capability to comply with conditions for bidding and fulfill the contract if receiving an award of contract. Such information may include, but not be limited to, a list of similar size and type projects the Bidder has completed. 4.6 Payment Terms: Unless otherwise agreed to in writing by WSU and Bidder, pursuant to K.S.A. 75- 6403(b), all payment terms are Net 30 days from the date the goods are delivered and finally accepted by WSU. If the 30th day falls on a weekend, legal holiday, or WSU holiday, WSU shall have until the next business day to make payment. Bidder Contracts: Bidder shall include an editable Word version copy of any terms and conditions applicable to this purchase. 4.7 On-Site Inspection: Failure to adequately inspect the premises shall not relieve the successful vendor from furnishing without additional cost to WSU any materials, equipment, supplies or labor that may be required to carry out the intent of this Request. Submission of a bid shall be construed as evidence that the vendor has made necessary examination, inspection, and investigation. Failure to properly inspect the site may result in rejection of the vendor's bid. 4.8 Materials and Workmanship: Bidders shall perform all work and furnish all supplies and materials, machinery, equipment, facilities, and means, necessary to complete all the work required by this solicitation, within the time specified, in accordance with the provisions as specified. Request for Proposal No. B0001791 EDA Award No: 05-79-06237 Pg. 16 4.9 Shipping; Deliveries: Unless otherwise agreed to in writing by WSU and Bidder, all proposals shall include all packing, handling, and shipping charges FOB destination, freight prepaid and allowed. The destination shall be WSU’s receiving dock. All orders shall be shipped within seven (7) business days of receipt of a purchase order. Deliveries must be clearly marked with the purchase order number. If delays in delivery are anticipated, Bidder shall immediately notify WSU of the revised delivery date or partial delivery date. WSU reserves the right to cancel the order and receive a return of any prepaid fees if the updated delivery time is unsatisfactory. 4.10 Warranty and Acceptance: By submitting a bid, Bidders expressly warrant that all equipment, supplies, and/or services provided shall: (1) conform to each and every specification, drawing, sample or other description which was furnished or adopted by WSU, (2) be fit and sufficient for the purpose expressed in the RFP, (3) be merchantable, (4) be of good materials and workmanship, (5) be free from defect. Such warranty shall survive delivery and shall not be deemed waived either by reason of WSU’s acceptance of or payment for such equipment, supplies, and/or services. No equipment, supplies, and/or services received by WSU shall be deemed accepted until the University has had a reasonable opportunity to inspect said equipment, supplies and/or services. All equipment, supplies, and/or services which do not comply with specifications and/or requirements or which are otherwise unacceptable or defective may be rejected. In addition, all equipment, supplies, and/or services which are discovered to be defective or which righ to any warranty of the Bidder upon inspection (or at any later time if the defects contained were not reasonably ascertainable upon the initial inspection) may be rejected. 4.11 Equipment: All offered equipment, equipment options, and hardware expansions must be identified by manufacturer and model number and descriptive literature of such equipment must be submitted with the bid. 4.12 Implied Requirements: All products and services not specifically mentioned in this solicitation, but which are necessary to provide the functional capabilities described by the specifications, shall be included. Other products required to make the described software functional shall be identified in the vendor's response. 4.13 Technical Literature: All bids shall include specifications and technical literature sufficient to allow WSU to determine that the equipment meets all requirements. This technical literature will be the primary source for bid evaluation. If a requirement is not addressed in the technical literature, it must be supported by additional documentation and included with the bid. Proposals without sufficient technical documentation may be rejected. 4.14 Upgrades: Bidders shall indicate the upgrade price and policy for any software, firmware, or hardware upgrades anticipated for the equipment bid. If the upgrades are provided without cost, this should be indicated. 4.15 New Materials, Supplies or Equipment: Unless otherwise specified, all materials, supplies or equipment offered by a vendor shall be new, unused in any regard and of most current design. All materials, supplies and equipment shall be first class in all respects. Seconds or flawed items will not be acceptable. All materials, supplies or equipment shall be suitable for their intended purpose and, unless otherwise specified, fully assembled and ready for use on delivery. Request for Proposal No. B0001791 EDA Award No: 05-79-06237 Pg. 17 ATTACHMENT 5: ADDITIONAL SUBCONTRACTOR FLOWDOWN TERMS AND CONDITIONS Wichita State University has entered into an Agreement with either the U.S. Government, or another entity who has itself entered into an Agreement with the U.S. Government. That Agreement requires that certain federal contract provisions be made a part of any subsequent purchase order issued by WSU related to furthering the performance or deliverables required under that Agreement (“Flowdown Terms and Conditions”). Bidders agree to comply with all applicable Flowdown Terms and Conditions and to flow down all applicable Flowdown Terms and Conditions to lower-tier subcontractors. Please note: the Flowdown Terms and Conditions will not be negotiated. The following Flowdown Terms and Conditions are applicable to this RFP: Federal Contracting Provisions 2 C.F.R. Part 200.317-200.327. The successful bidder shall conform to all requirements and federal contract provisions referenced in 2 CFR Appendix II as applicable. These provisions can be found at: Code of Federal Regulations 2 C.F.R. Part 200.317-200.327 Department of Commerce (DOC) Standard Terms and Conditions – 12 November 2020 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D#subject-group-ECFR45ddd4419ad436d https://www.commerce.gov/sites/default/files/2020-11/DOC%20Standard%20Terms%20and%20Conditions%20-%2012%20November%202020%20PDF_0.pdf EDA Specific Award Conditions 1 | P a g e SPECIFIC AWARD CONDITIONS U.S. DEPARTMENT OF COMMERCE ECONOMIC DEVELOPMENT ADMINISTRATION (EDA) Non-Construction Projects—Build Back Better Regional Challenge Economic Adjustment Assistance award under sections 209 and 703 of the Public Works and Economic Development Act of 1965, as amended (42 U.S.C. §§ 3149 and 3233). Project Title: Driving Adoption: Smart Manufacturing Technologies (Wichita State University 193.PID.05) Recipient Name: Wichita State University Project Number: 05-79-06237 1. SCOPE OF WORK: This EDA Award supports the work described in the approved final scope of work, which is incorporated by reference into this Award, as the Authorized Scope of Work (Attachment 1). All work on this project must be consistent with the Authorized Scope of Work, unless the Grants Officer has authorized a modification of the scope of work in writing through an amendment memorialized through execution of a Form CD-451, Amendment to Financial Assistance Award. 2. PROJECT CONTACT INFORMATION: Contact information for the Recipient and key EDA staff with responsibilities for this Award is contained in Attachment 2. Recipient agrees to notify EDA promptly of any changes to the Recipient's contact information. 3. ADDITIONAL INCLUDED DOCUMENTS: In addition to the regulations, documents, or authorities incorporated by reference on the Financial Assistance Award (Form CD- 450), the following additional documents are incorporated by reference into this Award: • The Recipient’s application, including any attachments, project descriptions, schedules, or subsequently submitted supplemental documentation • Authorized Scope of Work (Attachment 1) • Project Contact Information (Attachment 2) • Authorized Budget (Attachment 3) • Authorized Staffing Plan (Attachment 4) • Instructions on How to Enroll in the Automated Standard Application for Payments (ASAP) System (Attachment 5) Should there be a discrepancy among these documents, the Specific Award Conditions (this document), including any attachments, shall control. 4. PROJECT DEVELOPMENT TIME SCHEDULE: The Recipient agrees to the following Project Development Time Schedule: EDA Specific Award Conditions 2 | P a g e Return of Executed Financial Assistance Award ...............No later than 30 calendar days after receipt of Form CD-450 Authorized Award End Date...............................................48 Months from Date of Award Submission of Final Project Progress Report .....................No later than 120 days from the Authorized Award End Date Submission of Final Financial Documents (SF-425) ..........No later than 120 days from the Authorized Award End Date The Recipient must diligently pursue the development of the project so as to ensure completion within this time schedule and must promptly notify EDA in writing of any event that could substantially delay meeting any of the prescribed time limits for the project as set forth above. The Recipient further acknowledges that failure to meet the development time schedule may result in EDA taking action to terminate the Award in accordance with the regulations set forth at 2 C.F.R. §§ 200.339–200.343, as applicable. 5. PROJECT COMPLETION DEADLINE: All work on this project must be completed by May 28, 2027, to allow for closeout and final disbursement prior to September 30, 2027. EDA CANNOT EXTEND THIS DEADLINE FOR ANY REASON. By operation of the Account Closing Statute (31 U.S.C. §§ 1552(a)), on September 30, 2027, any remaining award balances will be cancelled and no longer available for expenditure for any purpose. Nothing in this paragraph is intended to alter the Project Development Time Schedule set forth in paragraph 4 above. 6. GRANT ADMINISTRATION PLAN: Within ninety days of accepting the EDA Financial Assistance Award, the Recipient shall provide to the Project Officer a Grant Administration Plan, not to exceed three pages, that outlines how the Recipient will implement the Authorized Scope of Work. The plan must include the following information: A. A summary of activities undertaken as of the date of the Grant Administration Plan to implement the Authorized Scope of Work. B. An itemized list of tasks that Recipient will undertake to implement the Authorized Scope of Work at a sufficient level of detail to allow EDA to monitor Recipient’s progress in implementing the project. The list of tasks must be consistent with the Authorized Scope of Work and the Project Narrative submitted as part of Recipient’s application; C. A timeline for implementing each of the specific tasks identified; and D. If Recipient intends to hire additional staff to implement the project, a hiring plan including target start dates for new staff and an identification of the tasks that depend on the hiring of new staff. EDA Specific Award Conditions 3 | P a g e Upon approval by EDA, the Grant Administration Plan shall be incorporated into and become an enforceable part of these Specific Award Conditions. To the extent required elements of the Grant Administration Plan are adequately addressed in the Recipient’s application for the project, the Recipient may simply reiterate those elements in the Grant Administration Plan. Subsequent changes to the Grant Administration Plan shall require the Project Officer’s prior written approval, which shall not be unreasonably withheld. 7. PROJECT REPORTING AND FINANCIAL DISBURSEMENT INSTRUCTIONS: A. AWARD DISBURSEMENTS: EDA will make disbursements using the Department of the Treasury's Automated Standard Application for Payments (ASAP) system. The Recipient is required to furnish documentation required by ASAP. Complete information concerning the ASAP system may be obtained by visiting https://www.fiscal.treasury.gov/asap/. To receive disbursements, the Recipient must submit a Form SF-270 "Request for Advance or Reimbursement" for the applicable period electronically to the Project Officer, who will review and process the request. Prior to the initial disbursement, Recipients must complete the attached Form SF-3881, “ACH Vendor/Miscellaneous Payment Enrollment Form.” The form must be completed by the respective parties (EDA, Recipient Bank, and Recipient) at the start of each new award. Instructions for submitting the form will be provided during the project kick-off conference. EDA retains the right to change Recipients from Advance to Reimbursement or Agency Review status if the Grants Officer deems it necessary or prudent to ensure successful monitoring of Federal funds. B. REPORTS: a. Project Progress Reports: The Recipient agrees to provide the Project Officer with project progress reports, communicating the important activities and accomplishments of the project, on a semi-annual basis for the periods ending March 31 and September 30, or any portion thereof, for the entire project period. Reports are due no later than one month following the end of the semi-annual period. Performance progress reports must be submitted to EDA in an electronic format no later than the due date. Reports must be in a clear format, not exceeding six pages, and must: EDA Specific Award Conditions 4 | P a g e i. Provide a concise overview of the activities undertaken during the semi- annual reporting period; ii. Document accomplishments, benefits, and impacts of the project. The Recipient should identify activities that have led to specific outcomes, such as job creation/retention, private investment, increased regional collaboration, engagement with historically excluded groups or regions, enhanced regional capacity, or other positive economic development benefits; iii. Identify any upcoming or potential press events or opportunities for collaborative press engagements to highlight the benefits of the EDA investment; iv. Compare progress on the project with the targeted schedule, explaining any departures, identifying how those departures will be remedied, and projecting the course of work for the next semi-annual reporting period; v. Outline challenges impeding or that may impede progress on the project over the next semi-annual reporting period and identify ways to address those challenges; vi. Outline any areas in which EDA assistance is needed to support the project; and vii. Provide any other information that would be helpful for your EDA Project Officer to know. Final Project Reports may be posted on EDA’s website, used for promotional materials or policy reviews, or otherwise shared. Recipients should not include any copyrighted or other sensitive business information in these reports. There is no page limit for Final Project Reports; however, such reports should concisely communicate key project information and should: i. Provide a high-level overview of the activities undertaken; ii. Outline the specific regional need the project was designed to address and explain how the project addressed that need and advanced economic development; iii. Document the expected and actual economic benefits of the project as of the time the report is written; iv. Detail lessons learned during the project that may be of assistance to EDA or other communities undertaking similar efforts; and v. Provide any other information necessary to understand the project and its impacts. b. Financial Reports: The Recipient shall submit a “Federal Financial Report” (Form SF-425 or any successor form) on a semi-annual basis for the periods ending March 31 and September 30, or any portion thereof, for the entire project period. Form SF-425 and instructions for completing it are available at: EDA Specific Award Conditions 5 | P a g e https://www.grants.gov/forms/post-award-reporting-forms.html. Reports are due no later than one month following the end of the semi-annual period. A final Form SF-425 must be submitted no more than 120 calendar days after the Award End Date specified on the Form CD-450 (or any subsequently executed Form CD-451). Final Financial Reports should follow the instructions for submitting mid-term financial reports, but should ensure that all fields accurately reflect the total outlays for the entire project period and that all matching funds and program income (if applicable) are fully reported. Determination of the final grant rate and final balances owed to the government will be determined based on the information on the final Form SF-425, so it is imperative that it be submitted in a timely and accurate manner. 8. ALLOWABLE COSTS AND AUTHORIZED BUDGET: Total allowable costs will be determined after the final financial documents are submitted in accordance with the applicable authorities specified on the Financial Assistance Award (Form CD-450), including the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 C.F.R. part 200. The Authorized Budget for this Project is set forth in Attachment 3, Authorized Budget. Except as otherwise expressly provided for within these Specific Award Conditions, the federal share of the allowable costs will be based on the Investment Rate for the Award, as established on the Form CD-450 or any subsequent amendment (Form CD-451). In the event of an underrun in total allowable costs for this project, the federal share of allowable costs will be determined by the Investment Rate. The federal share of total allowable costs may not exceed the dollar amount specified on the original Award or any subsequent amendments. 9. FEDERAL SHARE: The EDA participation in total eligible project costs will be limited to the EDA grant amount or the EDA share of total allowable project costs, as stated on the Form CD-450, whichever is less. 10. MATCHING SHARE: The Recipient agrees to provide the Recipient’s Non-Federal Matching Share contribution for eligible project expenses in proportion to the Federal Share requested for such project expenses. By accepting the Award, the Recipient also certifies that the Matching Share of the project costs is committed to the project, is not encumbered in any way that would prevent its use for the project and will be available as needed for the project. 11. REFUND CHECKS, INTEREST, OR UNUSED FUNDS: If the Recipient needs to return money to EDA, it may use one of the following two methods: https://www.grants.gov/forms/post-award-reporting-forms.html EDA Specific Award Conditions 6 | P a g e i. The first is the pay.gov website, which allows the Recipient to pay EDA online. The Recipient will have the option to make a one-time payment or to set up an account to make regular payments. ii. The second is paper check conversion. All checks must be made payable to “Department of Commerce, Economic Development Administration” and include the award number and a description of no more than two words identifying the reason for the payment. A copy of the check should be provided to the EDA Project Officer. The check should be mailed to NOAA’s Accounting Office, which processes EDA’s accounting functions, at the following address: NOAA OCFO Attn: Finance Office, Travel Dept. 1315 East West Highway, SSMC3 Silver Spring, MD 20910 When funds are remitted to EDA by check, the check will be converted into an electronic funds transfer (EFT) by using the account information on the check to debit the payor’s account electronically. The debit from the payor’s account will usually occur within 24 hours. EDA will not return the check; the original will be destroyed and a copy will be retained. If the EFT cannot be completed because of insufficient funds, EDA will charge a one-time fee of $25.00, which will be collected by EFT. 12. PROCUREMENT: The Recipient agrees that all procurement transactions will be in accordance with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 C.F.R. §§ 200.317–200.327. 13. EQUIPMENT USEFUL LIFE: The Estimated Useful Life of the equipment is determined based on the useful life of the various equipment components. The list of equipment authorized under this Award, including the Estimated Useful Life of the equipment components, is located in Recipient’s application, which equipment list may be further refined as needed with prior written approval from EDA. In addition, the Estimated Useful Life will be re-evaluated after the equipment has been purchased to ensure that the useful life is accurate. 14. USE OF GRANT FUNDS FOR EQUIPMENT ACQUISITON: The funding for this Project may not be used for fixed installation. As such, activities associated with equipment acquisition may only include delivery, staging/assembly/setup, attach/connection, calibration, safety and operational training, updates and maintenance. If fixed installation is needed, it will be an independent activity funded by the Recipient. EDA Specific Award Conditions 7 | P a g e 15. EQUIPMENT PROGRAM INCOME: Recipient agrees to use the income generated from the use or rental of the equipment purchased in whole or in part under this Award in the following order of priority: a. Administration, operation, maintenance, and repair of the equipment, or the facility equipment is located, for the equipment’s estimated useful life. b. Economic development activities that are authorized for support by EDA, provided such activities meet the economic development purposes of PWEDA. 16. SECURITY AGREEMENT – MACHINERY AND EQUIPMENT: Prior to final disbursement of funds by EDA, Recipient shall execute a Security Agreement, in form and substance satisfactory to EDA, granting EDA a security interest in all property acquired or to be acquired using Award funds, and will file any financing statements or lien notices required in accordance with applicable laws of the appropriate jurisdiction to perfect said security interest, and will file continuances, as appropriate during the Estimated Useful Life of the equipment. Recipient further agrees that it will not, without the prior written approval of EDA, sell, trade or convey any interest whatsoever in such property subject to the EDA security interest; provided, however, that should EDA approve of the disposal of any property for purposes of acquiring a replacement, Recipient will execute such documentation and file such notices as will ensure that EDA’s security interest attaches to and is perfected in the replacement property with the same priority and extent as it had in the original property it replaced. 17. SUBAWARDS: Prior to the award of any subaward or a subrecipient performing any work funded through this Award, the Recipient must provide documentation satisfactory to EDA that the proposed Subrecipient(s) and any additional or successor subrecipient(s) are eligible to receive EDA assistance. EDA will provide written notice regarding whether the documentation is satisfactory to EDA. Subject to EDA approval, the Recipient proposes to perform certain elements of the Scope of Work through subaward(s) from the Recipient to WSU Tech. No change may be made to the identity of the subrecipient or the scope of the proposed subaward without prior EDA approval. No additional subawards are permitted without prior EDA approval. Before the Subrecipient undertakes any work to be funded through this Award, the Recipient must enter into a written subaward agreement with the Subrecipient that meets the requirements of 2 C.F.R. § 200.332(a) and includes a requirement that the Subrecipient comply with all of the terms and conditions of this Award, including but not limited to the Standard and Specific Award conditions and the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 C.F.R. part 200). EDA EDA Specific Award Conditions 8 | P a g e may disallow any costs incurred by the Subrecipient prior to executing the subaward agreement. The Recipient shall be responsible for monitoring the Subrecipient’s performance under the subaward in accordance with the requirements of 2 C.F.R. § 200.332. The Recipient is also responsible for ensuring that any subrecipient of a subaward exceeding $100,000 executes form CD-511, Certification Regarding Lobbying, and for retaining a copy of the executed certification. As required by form CD-511, subrecipients must report lobbying activities, if any, to the Recipient on Form SF-LLL. The Recipient is responsible for promptly providing EDA with a copy of any Form SF-LLL submitted by a subrecipient. The Recipient is responsible for reporting to the Federal Subaward Reporting System (FSRS), available at www.FSRS.gov, on all subawards over $30,000. Please see the OMB guidance published at 2 C.F.R. part 170, which can be accessed at https://www.ecfr.gov/current/title-2/subtitle-A/chapter-I/part-170. Appendix A of 2 C.F.R. part 170 is incorporated by reference into these Specific Award Conditions. 18. TECHNICAL ASSISTANCE TO BUSINESSES: Any technical assistance offered to businesses under this award shall be as widely advertised and accessible to all potentially benefitting businesses as is reasonably permitted by the EDA Project Scope of Work and Budget. The Recipients must maintain adequate documentation of any technical assistance offered to benefitting businesses under this award. 19. PLANNING COORDINATION: In keeping with regional economic development principles, the Recipient should coordinate economic development planning and implementation projects with other economic development organizations active in the project area, especially EDA-funded recipients such as state and urban planning grantees, adjoining Economic Development Districts (EDDs) and Indian Tribes, and University Centers (UCs). 20. STAFFING CHANGES: The Authorized Staffing Plan (Attachment 4) sets forth Recipient staff primarily responsible for administering this Award. In the event of a change in the professional staff positions primarily funded with the EDA grant, Recipient shall provide the name of the individual selected to fill the position to the Project Officer and a copy of their resume within 30 business days of the selection. 21. NON-RELOCATION: By accepting this Award of financial assistance, the Recipient attests that EDA funding is not intended by the Recipient to assist efforts to induce the relocation or movement of existing jobs from one region to another region in competition for those jobs. In the event EDA determines that its assistance was used for such purposes, EDA reserves the right to pursue appropriate enforcement actions, including suspension of disbursements, termination of the Award (which may include the establishment of a debt https://www.ecfr.gov/current/title-2/subtitle-A/chapter-I/part-170 EDA Specific Award Conditions 9 | P a g e requiring the Recipient to reimburse EDA), and disallowance of any costs attributable, directly or indirectly, to the relocation. 22. PERFORMANCE MEASURES REQUIREMENTS: The Semi-Annual Program Outputs Questionnaire for EDA Grantees (Non-infrastructure programs) (Form ED- 916) must be submitted by Recipient to EDA on a semi-annual basis during the period of performance of this Award, or as otherwise directed by EDA. EDA will provide the Recipient with the first electronic Outputs Questionnaire approximately six months after the date the period of performance starts, as set forth in Form CD-450. EDA will then provide the Recipient subsequent electronic Outputs Questionnaires approximately every six months thereafter through the end of the period of performance, or any portion thereof if applicable. Recipient must complete and submit to EDA each electronic Outputs Questionnaire within 30 days of receipt. The Annual Capacity Outcomes Questionnaire for EDA Grantees Serving Clients (Non-Infrastructure Programs) (Form ED-917) or the Annual Capacity Outcomes Questionnaire for EDA Grantees not Serving Clients (Non-infrastructure programs) (Form ED-918) must be submitted by Recipient to EDA on an annual basis for five years, or as otherwise directed by EDA. If Recipient will directly serve clients (i.e. beneficiaries) under the Authorized Scope of Work, Recipient must submit Form ED-917; if Recipient will not directly serve clients under the Authorized Scope of Work, Recipient must submit Form ED-918. (Recipient should consult the above-listed project officer if Recipient is unsure whether activities in the Authorized Scope of Work constitute serving clients.) Recipient will automatically receive whichever Outcomes Questionnaire is most appropriate, as determined by the EDA project officer, for the Authorized Scope of Work. EDA will provide Recipient with the first electronic Outcomes Questionnaire approximately one year after the date the period of performance starts, as set forth in Form CD-450. EDA will then provide Recipient subsequent electronic Outcomes Questionnaires approximately every 12 months thereafter for a total of five years, notwithstanding the end of the period of performance. Recipient must complete and submit to EDA each Outcomes Questionnaire within 30 days of receipt. EDA may revise or replace the Outputs Questionnaire and/or the Outcomes Questionnaire at any time during or following the period of performance of this Award, or otherwise change the form, content, or frequency of required reporting. Recipient agrees to report on program performance measures and program outcomes in such form and at such intervals as may be prescribed by EDA in compliance with the Government Performance and Results Act (GPRA) of 1993 and the Government Performance and Results Modernization Act of 2010 (collectively, GPRA Reports). Recipient must collect sufficient data and retain sufficient documentation to enable Recipient to complete required GPRA Reports. Failure EDA Specific Award Conditions 10 | P a g e to submit to EDA required GPRA Reports may adversely impact the ability of the Recipient to secure future funding from EDA. 23. PROJECT AND PROGRAM EVALUATION; USE OF INFORMATION: As part of the process of validating and monitoring the Award and the performance information provided by the Recipient, and as a general method of evaluating the Award and the Build Back Better Regional Challenge, EDA reserves the right to conduct project and program evaluations through site visits, interviews, surveys, or other means during and after the period of performance. Such evaluations may be conducted by outside parties associated with EDA or by EDA staff. As a part of the evaluation, Recipient must: (1) make records available related to the design, construction, or use of the project and beneficiaries served by the project; (2) provide access to the Recipient’s personnel and operational and financial records, or any other documents relevant to an analysis of the project’s costs and impacts; and (3) follow evaluation procedures as specified by EDA. Evaluators will maintain the confidentiality of business information as required and appropriate. EDA reserves the right to use information contained in the Recipient’s application as well as all reports and performance data submitted by the Recipient to undertake an evaluation of the Build Back Better Regional Challenge. 24. USE OF EDA’S AMERICAN RESCUE PLAN AND BUILD BACK BETTER REGIONAL CHALLENGE LOGOS: EDA has developed logos for EDA programming under the American Rescue Plan Act (“ARPA Logo”) as well as the Build Back Better Regional Challenge (“BBBRC Logo”). Recipient may use the ARPA and BBBRC Logos pursuant to the below terms and conditions for the following limited purposes: • Press releases, social media posts, and websites that build awareness of this Award (note that some advertising and marketing activities are not allowable costs under federal awards as provided at 2 CFR 200.421); and • Work products and deliverables developed under this Award (e.g., tools, publications, resource guides, brochures, PowerPoint presentations, technical assistance materials). Recipient may not use the ARPA or BBBRC Logos for other purposes, including lobbying or issue advocacy, endorsing a product or organization, or communications to elected officials or federal agencies. Recipient may not use the ARPA or BBBRC Logo in a negative or defamatory manner. Recipient must request and obtain EDA permission prior to certain uses of the ARPA or BBBRC Logo (see paragraph B, below). A. Grant of License: EDA hereby grants to Recipient a non-exclusive, royalty-free right to use the ARPA and BBBRC Logos for the limited purposes described above (the “License”). Recipient agrees that: (1) the ARPA and BBBRC Logos will not be used in a way that would suggest that it is the property of Recipient or any other third party, and (2) Recipient will include the following notice in conjunction with its use of the ARPA EDA Specific Award Conditions 11 | P a g e or BBBRC Logo, as appropriate: “The [ARPA and/or BBBRC] Logo[s] [is/are] a trademark of the Economic Development Administration, used with permission.” This License does not grant Recipient the right to use any seal, emblem, logo, or other symbol of the U.S. Department of Commerce or EDA that is not the ARPA or BBBRC Logos. B. Required Approvals for Certain Uses of the EDA Logo: Before Recipient uses the ARPA or BBBRC Logos for press releases and related materials, Recipient shall send a sample of each print, product, design, or other work to show the proposed use to the EDA Regional Office Public Affairs Specialist (whose contact information may be obtained from the Project Officer for this Award). Recipient shall not use the ARPA or BBBRC Logo for the above uses until receiving written approval (including via email) from EDA of the proposed use. C. Quality Control: EDA shall have the right, at all reasonable times, to inspect Recipient’s goods, services, and promotional activities employing the ARPA or BBBRC Logos to ensure that such use is of proper quality and otherwise consistent with this License. D. Duration and Termination: The License shall terminate on the Award End Date. Recipient may request a renewal of the License for an additional term subject to the express written consent of EDA. Such consent shall be in the form of a properly executed agreement signed by authorized signatories of EDA and Recipient. Upon termination of the License, all rights of Recipient to use the ARPA and BBBRC Logos shall immediately terminate. EDA may terminate the License unilaterally and without cause at any time, including if EDA determines that Recipient’s use of the ARPA or BBBRC Logo is inconsistent with the License. E. Validity and Ownership of EDA Logo: Recipient acknowledges and agrees that EDA is the owner of all right, title, and interest in the ARPA and BBBRC Logos, and all such right, title, interest, and ownership shall remain with EDA. Recipient further acknowledges that Recipient shall not acquire any right, title, interest, or ownership in the ARPA or BBBRC Logos by virtue of the License or use other than the license granted hereunder and disclaims any such right, title, interest, or ownership. Recipient is prohibited from interfering with EDA’s rights in the ARPA and BBBRC Logos, including challenging EDA’s use, registration of, or application to register the ARPA or BBBRC Logos alone or in combination with other words or designs, as a U.S. or foreign trademark anywhere in the world. Recipient is further prohibited from attempting to register the ARPA or BBBRC Logos, any derivatives thereof, or any confusingly similar mark, whether or not registered by EDA, alone or in combination with other words or designs, as a U.S. or foreign trademark or as a part of a domain name. F. Assignments and Sub-Licenses: The License is not assignable, and any attempt by Recipient to assign any portion of the License shall be deemed a breach of the License and will result in immediate termination of the License. Recipient may subcontract, thereby engaging in a limited sublicensing arrangement as applicable, for manufacturing and distribution activities under the License; Recipient shall provide notice to EDA— EDA Specific Award Conditions 12 | P a g e and must receive prior approval from EDA—of any such subcontract prior to manufacturing and distribution activities. G. Governing Law: The License shall be interpreted and implemented in accordance with the Federal common law as interpreted by the U.S. District Court for the District of Columbia, without giving effect to any conflict of law principle that would result in the application of the substantive law of another jurisdiction. H. Indemnification: Recipient agrees to indemnify and hold EDA harmless from any and all claims, damages, and attorneys’ fees arising from the use of the ARPA or BBBRC Logos by the Recipient and its operations, except to the extent that any such claims, damages, or attorneys’ fees arose in connection with any act or failure to act by the U.S. Department of Commerce or any agency, department, or subdivision thereof. I. Obtaining the EDA Logo: For an electronic version of the ARPA and BBBRC Logos, Recipient should contact the EDA Regional Office Public Affairs Specialist (whose contact information may be obtained from the Project Officer for this Award). 25. PARTICIPATION IN THE BUILD BACK BETTER REGIONAL CHALLENGE COMMUNITY OF PRACTICE: To ensure the sharing of best practices and experience from across the Build Back Better Regional Challenge (BBBRC) recipient community, the Recipient agrees to participate in the BBBRC community of practice supported by an organization to be designated by EDA, as relevant and appropriate to this Award or as directed by EDA. 26. COOPERATION WITH BBBRC COALITION: The Recipient’s application for this award was submitted as part of a package of applications assembled by a Coalition, as defined in the Build Back Better Regional Challenge Notice of Funding Opportunity, that collectively support a Regional Growth Cluster, and the Recipient’s continued participation in and cooperation with the Coalition throughout the period of performance is a mandatory component of the Scope of Work for this Award. Recipient agrees to cooperate with the BBBRC Coalition pursuant to which this Award is made. Among other things, this includes coordinating with the lead institution and other award recipients, participating in coalition meetings, and providing project data for reports to EDA. 27. RECIPIENT’S DUTY TO REFRAIN FROM EMPLOYING CERTAIN GOVERNMENT EMPLOYEES: For the two-year period beginning on the date the EDA executes this Award, any Recipient(s) that is a nonprofit organization or District Organization agrees that it will not employ, offer any office or employment to, or retain for professional services any person who, on the date the EDA executes this Award or within the one-year period ending on that date: a. Served as an officer, attorney, agent, or employee of the Department of Commerce; and EDA Specific Award Conditions 13 | P a g e b. Occupied a position or engaged in activities that the Assistant Secretary of Commerce determines involved discretion with respect to the Award of Investment Assistance under PWEDA. In addition to nonprofit organizations or District Organizations, EDA may require another Eligible Recipient to execute an agreement to abide by the above-described post- employment restriction on a case-by-case basis; for example, when an institution of higher education implements activities under or related to the Award through a separate nonprofit organization or association. The two-year period and associated restrictions referenced above also shall apply beginning on the date the EDA executes any cost amendment to this Award that provides additional funds to the Recipient(s). 28. WASTE, FRAUD, AND ABUSE: Consistent with 2 C.F.R. part 200, at EDA’s direction, at any time(s) during the estimated useful life of the Project, Recipient’s key personnel will take a training on preventing waste, fraud and abuse as provided by the Government. Key personnel include those responsible for managing the Recipient’s finances and overseeing any contractors, sub-contractors, or sub-grantees (for financial matters and/or general oversight related to this Project). EDA will provide instructions on when and how to take the training. Within 60 days of the date of the Award, the Recipient shall provide to the Project Officer all Certificates of Completion for the Waste, Fraud, and Abuse training. In the event there are co-recipients of this Award, the obligations in the Specific Award Condition shall apply to all recipients whether or not designated in this Award as the Lead Recipient. Further, Recipient will monitor award activities for common fraud schemes (hereinafter “Fraud Schemes”), such as but not limited to: • false claims for materials and labor, • bribes related to the acquisition of materials and labor, • product substitution, • mismarking or mislabeling on products and materials, and • time and materials overcharging. Should Recipient detect any Fraud Schemes or any other suspicious activity, Recipient will contact the EDA staff listed above and the Department of Commerce, Office of Inspector General, as indicated at https://www.oig.doc.gov/Pages/Contact-Us.aspx, as soon as possible. 29. REAFFIRMATION OF APPLICATION: The Recipient acknowledges that the Recipient’s application for this Award may have been submitted and signed by the Recipient, or by an authorized representative of the Recipient, electronically. Regardless of the means by which the Recipient submitted its application or whether the Recipient or an https://www.oig.doc.gov/Pages/Contact-Us.aspx EDA Specific Award Conditions 14 | P a g e authorized representative of the Recipient signed the application, the Recipient hereby reaffirms and states that: i. All data in the application and documents submitted with the application are true and correct as of the date the application was submitted and remain true and correct as of the date of this Award; ii. The application was, as of the date of submission and the date of this Award, duly authorized as required by local law by the governing body of the Recipient; and iii. Recipient has read, understood, and will comply with all terms of this Award, including all Assurances and Certifications submitted with the application. The term “application” includes all documentation and any information provided to the Government as part of, or in furtherance to, the request for funding, including submissions made in response to requests for information made by EDA after submission of the initial application. EDA Specific Award Conditions 15 | P a g e ATTACHMENT 1 Authorized Scope of Work Project Title: Driving Adoption: Smart Manufacturing Technologies (Wichita State University 193.PID.05) Recipient Name: Wichita State University Project Number: 05-79-06237 The Scope of Work for this Award will utilize an ecosystem approach to empower equitable adoption of productivity-enhancing emerging technologies for sustainable, precision manufacturing competitiveness and profitability. The overarching goal of the project is to close the gap between the technological promise of model-based systems engineering and successful, resilient implementation across diverse small and medium manufacturers (SMMs). Wichita State University (WSU) will develop the Advanced Machining Technology Laboratory (AMTL) to conduct applied research, develop curricula, and create professional development and training opportunities for high-velocity machining technologies that include advanced metrology inspection, numeric controlled programming with simulation verification, and calibration and preventative maintenance protocols. The Wichita State University Campus of Applied Sciences and Technology (WSU Tech) will develop a Smart Factory Technician Laboratory and associated curricula focused on training smart manufacturing systems to technician-level workers. In addition, the Recipient is required to continue to participate in and cooperate with the Coalition with which this Award is associated (see also “Cooperation with BBBRC Coalition,” above). * Attachments 2-5 as referenced in the document, are not included in the bid packet as they apply to Wichita State University and the grantee only. They do not apply to vendors. Request for Proposal No. B0001791 EDA Award No: 05-79-06237 Pg. 18 ATTACHMENT 6: MINIMUM QUALIFICATIONS AND PERFORMANCE SPECIFICATIONS State of the art 5 axis machine tool for titanium, aluminum, steel and composites for aerospace parts and structures. For this proposal the following specifications must be met: 1. X-axis movement horizontal side to side, 1,000mm (39,4”) 2. Y-axis movement lengthwise 1,000 mm (39,4”) Y 3. Z-axis vertical movement of trunnion table, 800mm (31,5”) 4. A-Axis movement swinging trunnion table 5. Absolute rotational scale on A-axis (system accuracy +/- 5”) 6. C-Axis movement rotating table inside trunnion (Mill-Type) 7. Interfering work piece diameter: max: 1,000 mm (39,5”) 8. Feedrate of X-Y-Z: 80 65 50 m/min (3,150 2,560 1970 ”/min) 9. Acceleration in X-Y-Z: 8 5 4,5 m/s2 (315 196 177”/s2) 10. Linear positioning, 0,015mm (0,0006") 11. Linear repeatability, ± 0,007mm (± 0,0003") 12. A position accuracy, ± 5” 13. A repeatability, 5” 14. B position accuracy, ± 5” 15. B repeatability, 5” 16. Chain type tool magazine 17. 60-120 tools in magazine 18. Tool holder size HSK-100 19. Loading of tools thru spindle and process parallel from outside to the ATC 20. Probe in magazine capability 21. Max tool length 400mm (15,7”) 22. Max tool diameter 200 / 80 mm (adjacent pockets free / fully loaded) (7,8” / 3,2”) 23. Max tool weight 10 Kg (22 Lbs) 24. Chip to chip time, 5 seconds 25. Fanuc 30i B+ control system 26. High Torque Spindle (Fischer) HSK-100A, 10,000RPM, 45kW (S1) (60HP), 130 Nm (96 ft-lb) 27. Electrical wired for 3 phase, 480V, 60 cycles, single phase 110V 28. USB Port 29. Data server 30. Ethernet 31. Remote connection for service and support 32. Renishaw RMP 40 RMI system 33. Renishaw Tool length and diameter setting unit with tool brakeage control 34. Renishaw NC4 F115 with software. Max tool diameter 2” 35. Air mist eliminator type “Oil eater” for an air flow of 1.000m3/h. 36. Camera monitoring (two cameras and one TV screen) 37. Qty 1 Spare Spindle 38. Operator training for a duration of one (1) week Request for Proposal No. B0001791 EDA Award No: 05-79-06237 Pg. 19 COST PROPOSAL ____________________________________ (Contractor) agrees to furnish One (1) 5-Axis CNC Machine for complex aerospace parts that meets all Project Minimum Requirements as listed in the Scope of Work, Attachment VI at a cost of ___________________including freight within _________________________________ weeks from the receipt of an order. Must list each individual item if not included in system price. Further, Contractor understands that final payment will not be made until all minimum requirements are verified to have been delivered. Lead Time: _________________________________________________ Product Name and Model No. __________________________________ Warranty: __________________________________________________ Delivery Timeline: ____________________________________________ Request for Proposal No. B0001791 EDA Award No: 05-79-06237 Pg. 20 ATTACHMENT 7: TAX DOCUMENTATION AND INSURANCE All suppliers new to WSU are required to submit a completed tax ID form to the Office of Purchasing as confirmation of their business identity. This information is used to build supplier profiles in the three databases that support encumbrances from our electronic requisitioning system. A scanned image of your tax ID form will be included in the profiles. Please submit documentation with your proposal. All bidders will submit proof of the following required insurance to WSU with their proposal: 1. Comprehensive General Liability Insurance. Bidder shall maintain comprehensive general liability insurance with limits not less than $1 million for each occurrence involving bodily injury and property damage, a general aggregate of $2 million and products-completed operation aggregate of $1 million. Such coverage must include premises operations broad form property damage, completed operations, independent contractors, and contractual and products liability. 2. Comprehensive Automobile Liability Insurance. Bidder shall maintain comprehensive automobile liability insurance with limits not less than $500,000 for bodily injury and property damage combined, and must cover all owned, non-owned or hired vehicles of Bidder. 3. Worker’s Compensation Insurance. Bidder shall maintain worker’s compensation insurance and as required by Kansas law. 4. Property Insurance. Bidder shall maintain insurance in an amount of not less than $500,000 to cover all sums, which Bidder will legally be liable to pay be reason of liability for damages to or destruction of WSU property, including the loss of use thereof. All insurance shall be maintained at bidder’s sole expense. Insurance and bonds must be with a company or companies qualified to do business in Kansas or in the state where the Services are being performed, as acceptable to WSU, and written on the standard approved certification forms. CONSULTANT must furnish a certificate showing that such insurance upon execution of any Contract and no less than annually thereafter. All liability insurance policies will name WSU as additional insured with respect to claims, demands, suits, judgments, costs, charges, and expenses arising out of, or in connection with, any loss, damage, or injury resulting from the negligence or other fault of Bidder, its agent, representatives, and employees. Request for Proposal No. B0001791 EDA Award No: 05-79-06237 Pg. 21 ATTACHMENT 8: BIDDER SIGNATURE SHEET INSTRUCTIONS TO BIDDER: Please respond to all questions below. If you intend to rely on any marketing materials or separately submitted proposal document in response to any of the below questions, please reference such materials in response to the relevant question and provide that material along with your responses. Mark any information that is proprietary or business trade secrets as “CONFIDENTIAL.” 1. RFP Name: 2. Bidder Legal Name: 3. FEIN Number: 4. Any Other Relevant Name under which Bidder Operates: 5. Bidder Parent Company, if any: Corporation ☐ 6. Identify Cor