ISBEE - Administrative office supplies - base + 4 option years

Purpose of Contract:This Scope of Work (SOW) defines the services that the contractor shall deliver to Indian Health Service (IHS) / Fort Yuma Service Unit (FYSU) located in Winterhaven, California and to establish an annual contract with a qualified firm to supply and deliver general office supplies on an “as needed” basis. FYSU will purchase office supplies to provide essential administrative supplies for the Service Unit departments, to improve financial and operational efficiency. This contract will provide approved employees with administrative supplies and the appropriate level of service to meet their job requirements and organizational goalObjective:The primary objective is to provide consistent reliable office supply vendor amongst the staff of the Fort Yuma Service Unit and support written communications, recordkeeping or bookkeeping and storage of supplies. The Fort Yuma Service Unit is seeking to provide staff with quality products in the most timely and cost effective

manner possible.Statement Of Work:The supplier shall be required to provide and/or furnish all supplies and services necessary to ensure the availability and prompt delivery of office supplies to Fort Yuma Service Unit.The services required shall include, but are not limited to general office supply consumable items. At a minimum, vendor shall fully describe and/or demonstrate their procedures and/or ability to meet Fort Yuma Service Unit needs in regard to the issues listed. Vendor shall address each line item listed on the A-Price Schedule point by point. Other items may include the following but also not limited to this list. Vendor quote will be evaluated against 30-item list of general office supplies (A-Price Schedule)Batteries, Binders, Envelopes, File Folders, Paper, Presentation Boards, Staples, Staplers, Punches, Tape, Adhesives, Writing, Stickers, Calendars, Planners, Cutting, Correction, Storage Box, Record Keeping Supplies.Delivery:All office supplies provided under this proposal must be delivered free on board (FOB) Winterhaven, CA with clear packing list. Any routine order received shall be delivered to the service unit between the hours of 8:00a.m. and 4:00 p.m. (excluding Federal Holidays). Unit prices shall include all delivery and handling charges for delivery of all goods.Returns and/or Exchange of Merchandise:Returns and/or Exchange of Merchandise: Proposers must indicate its company’s return policy and outline procedures for the processing of returns and exchanges. The proposal shall also outline procedure for obtaining accurate, appropriate credits. No restocking fees will be allowed unless items are special orders. If a restocking charge does apply, it shall not exceed 20 percent (%).Invoicing:Monthly electronic summary billing shall be provided to Fort Yuma’s Finance department and Supply Management Supervisor for payment processing. Summary billing shall be in Excel format with brake down by account number and by order. Billing shall include department name, Government Purchase Order number, item description, quantity purchased, discounted unit price, extended price, a subtotal for each order, and a grand total.Period Of Performance:Base Year: Twelve month period of performance Option Year 1: Twelve month period of performance Option Year 2: Twelve month period of performance Option Year 3: Twelve month period of performance Option Year 4: Twelve month period of performanceQUOTE MUST INCLUDE PRICES FOR ALL 225 ITEMS for the base year and for each of the 4 options yearsThis notice IHS1449232B replaces origional solicitation IHS1449232 (which will not be awarded)Place Of Performance:Fort Yuma Service UnitLionel Dawes/Support Services Fort Yuma Health Center401 E. Picacho Road Winterhaven, California 92283Phone: 760-572-4206Email: lionel.dawes@ihs.gov