Police Vehicle Upfitting Parts and Accessories

Bid #RFQp 20-21-03 - Police Vehicle Upfitting Parts and Accessories




Bid contact:Please log in to view Bid contact informationIssuing agency:City of Santa Clara, CASee other Bids by this agencyBid Comments:
The City of Santa Clara is seeking quotes from qualified bidders to provide upfitting parts and accessories for seven (7) Police vehicles (2020 Ford Interceptor SUV Hybrids).

Final delivery shall be made to the City of Santa Clara 1700 Walsh Ave., Santa Clara, CA 95050.

The quantities specified herein are estimates and are not guaranteed. The estimated quantities may vary depending on the demands of the City. Any variations from these estimated quantities shall not entitle the bidder to an adjustment in the rates or to any additional compensation.
 
REQUIREMENTS:
1) Please refer to the RFQ Instructions document and any other attached documents.
2) Bidder must use and upload

the Bid Pricing Form (Attachment 1) to BidSync and enter Total Base Bid amount online on BidSync.

REQUESTS FOR APPROVED EQUALS
1) Bidders may submit requests for approved equals to the City using the Request for Approved Equals form. Requests must be supported by evidence such as technical data, test results, or other pertinent information that demonstrates that the substitute offered is equal or better than the specification's requirements.
2) The City reserves the right to determine equivalency. All requests for approved equals must be submitted via email to the procurement contact for this bid by the questions deadline.
3) The City shall post its decision to accept or reject the request for approved equals in the form of an addendum.
4)  An “approved equal” is a request from the bidder offering a unit feature that deviates from specified standards (e.g. a brand/standard is not the brand/standard specified, or a design or functional capability is not of the type specified, or where manufacturing or engineering technology has developed a new approach that may use an alternative method differing from the method called for in the specification that meets or exceeds the performance goal specified).
5) Any non-approved alternates taken from the specified standards contained in the bid will disqualify the bid.
 
QUOTE SUBMISSION:
1) All quote responses must be done online through BidSync, including electronic attachments if applicable, and/or through the "Vendor Notes for Offer" function. The City will not accept hardcopy quotes.
2) All line items must be priced. If zero is entered, the City will assume that it will be provided at no charge.
 
BASIS OF AWARD: Price-Determinative: The award for this requirement will be based on lowest responsive and responsible quote that meets all specifications. The City may award by line item, lot, or overall lowest cost after application of local business preference, if applicable.
 
SALES TAX:
Do not include sales tax in your quote. City will work with selected supplier to establish the applicable tax for PO/contract award.
 
LBE Preference: The City’s Local Business Enterprise (LBE) Preference is applicable to this bid. If your business has a fixed office in the City of Santa Clara and a valid City of Santa Clara Business Tax Certificate, then you should refer to the bid instructions for further information on applying for this Preference.
Added on Jul 16, 2020:ADDENDUM 1: The part number on line 13 of the Bid Attachment Form has been revised from B-BOM560-BC to B-BOM560-CC. Please submit (or resubmit) bids using the revised Bid Attachment Form_Rev 1. Description:
Enter Total Base Bid amount from the Bid Pricing Form (Attachment 1). Delivery location:Please log in to see the delivery locationClassification codes: View classification codesContract duration:One Time PurchaseContract renewal:3 annual renewalsPrices good for:1 yearRegions:View regions

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