Climate Action Plan RFP

PROJECT REQUIREMENTS The City of Los Altos is soliciting proposals from qualified Consultants to provide professional services for development and approval of the City of Los Altos Climate Action Plan Update. The required services and performance conditions are described in the Scope of Work (or Services). INSURANCE REQUIREMENTS The consultant will be required to maintain insurance coverage for Personal Injury and Worker's Compensation, with the City of Los Altos named as "Additional Insured." The City will also require Professional Errors and Omissions insurance acceptable to the City Attorney. Carefully review the insurance requirements listed in Exhibit ‘B’ of the enclosed Professional Services Agreement Sample. PROPOSALS Please submit five (5) hard copies of the proposal incorporating all requirements set forth in this RFP along with a statement of qualifications for undertaking the proposed services. Please define the proposed work and the completion schedule respective to your

proposal. An electronic submittal shall also be provided upon submittal on a flash drive or provide a Dropbox or OneDrive link. Submittals shall be sent to: Emiko Ancheta Sustainability Coordinator City of Los Altos 1 North San Antonio Road, Los Altos, CA 94022 eancheta@losaltosca.gov 650-947-2646 FEE SCHEDULE Not to exceed fees should be listed in the Fee Schedule for each task for the project. Payment for work completed will be based on progress to date for each task as described in the Scope of Services. The consultant should include costs for attending meetings, site visits, travel expenses, and all other project related expenses such as delivery services, printing costs, etc. in the fees submitted for each task. The total consultant fees should not exceed $75,000. IMPORTANT DATES The proposal will remain open until September 15, 2020. We will begin our evaluation of the proposals shortly thereafter and provide notification shortly thereafter RFP Issued August 10, 2020 Pre-Bid Conference*August 24, 2020Proposal DueSeptember 15, 2020Interviews (if necessary)TBDSelection and Intent to Award September 28, 2020Finalize Scope of Services and AgreementOctober 26, 2020Contact Approval by City CouncilTBDContract ExecutionNovember 10 - December 10, 2020Kick Off MeetingTBD OTHER INFORMATION The City will evaluate each of the consultant’s qualifications and may conduct interviews with the consultants that demonstrate the best qualifications for the proposed services. From this evaluation and possible interviews, the City will select a consultant and negotiate a fee for the services delineated in this RFP. The consultant must be ready to execute a standard Agreement for Consultant Services (draft version is attached) within thirty (30) days of award of the project. The proposal submitted in response to this RFP will be included as part of the Agreement with the selected consultant. If you need assistance or have questions, please call Emiko Ancheta, Sustainability Coordinator, at (650) 947-2646 or email at eancheta@losaltosca.gov Sincerely, Emiko Ancheta City of Los Altos, Sustainability Coordinator