Engineering Services for 2023 City of Casper Regional Landfill Survey

expired opportunity(Expired)
From: Casper(City)

Basic Details

started - 15 Nov, 2022 (16 months ago)

Start Date

15 Nov, 2022 (16 months ago)
due - 16 Dec, 2022 (15 months ago)

Due Date

16 Dec, 2022 (15 months ago)
Bid Notification

Type

Bid Notification

Identifier

N/A
City of Casper

Customer / Agency

City of Casper
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2023 CRL Survey RFP Page 1 of 8 REQUEST FOR PROPOSALS ENGINEERING SERVICES FOR 2023 CITY OF CASPER REGIONAL LANDFILL SURVEY FOR THE CITY OF CASPER Date: November 14, 2022 Fee proposals are being requested from qualified surveying and engineering consultants to furnish services for the 2023 City of Casper Regional Landfill Survey. Such proposals shall be sent to asveda@casperwy.gov (Alex Sveda, P.E., L.S.I.) of the City of Casper Public Services Department, City Engineering Division, by 4:00 p.m., Local time, December 16, 2022. PROJECT DESCRIPTION. The City of Casper Regional Landfill (CRL) reports annual waste volume changes that occur in all active landfill cells as required by the lifetime permit authorized by the Wyoming Department of Environmental Quality Solid and Hazardous Waste Division (WDEQ/SHWD). The reports allow the CRL and WDEQ/SHWD to monitor permitted air space used and to calculate remaining capacities through
comparing the most recent annual topographic surveys to surveys from the previous year. The work of this request for proposals (RFP) includes topographic surveys of the CRL through aerial photogrammetric methods. SCOPE OF SERVICES A. SURVEY FOR CRL AND SURROUNDING AREAS: Recover/establish aerial control network, provide QA/QC (Quality Assurance/Quality Control) Report for control network, perform aerial survey and generate photogrammetric data (orthophoto and DTM), and perform volumetric analysis based on the June 2022 survey. The Consultant shall provide stockpile volumes located at the Biosolids Facility. Work elements included as part of this proposal include: 1. Recover/establish aerial control network: The chosen Consultant shall establish a primary control network of no fewer than five (5) points. Three (3) of said five (5) points will include those shown on the attached Exhibit “A”, City of Casper Regional Landfill (CRL): Proposed Flight Areas (2023) - City of Casper, Natrona County, Wyoming. In addition to the primary control network points, the chosen Consultant shall utilize no fewer than twenty (20), photo identifiable, secondary control points. The total number of control points utilized by the chosen Consultant shall be no fewer than twenty-five (25) points. a. The chosen Consultant shall provide all deliverables in the NAD83(86) Wyoming State Plane, East Central Zone horizontal datum/coordinate system and the NGVD29(GEOID12B) vertical datum. All linear units shall 2023 CRL Survey RFP Page 2 of 8 be in US Survey Feet. b. All control network elements shall be established using methods that will produce: i. ASPRS Horizontal Accuracy Class RMSEx and RMSEy of 10.0 (cm) [0.328 (sft)] with a Horizontal Accuracy at the 95% Confidence Level of 24.5 (cm) [0.804 (sft)] ii. ASPRS Vertical Accuracy Class RMSEz of 10.0 (cm) [0.328 (sft)] with a Non-Vegetated Accuracy (NVA) at the 95% Confidence Level of 19.6 (cm) [0.643 (sft)] 2. Provide QA/QC report for control network: a. The chosen Consultant shall provide a Draft QA/QC Report for evaluation by City of Casper GIS and Engineering staff upon completion of data collection. City of Casper GIS and Engineering staff will review the Draft QA/QC Report and provide formal comments. The Draft QA/QC Report with comments will be returned to Consultant. The Consultant shall submit a Final QA/QC Report that addresses all City of Casper GIS and Engineering staff comments with all deliverables. The QA/QC Report shall include the following: i. A description of flight parameters including: date and time of flight, intended forward and side overlap of each exposure point, total number of exposures, flight duration in minutes and seconds; configuration and number of flight lines, average flying height, camera and/or sensor configuration and any other associated calibration and/or configuration parameters the Consultant feels is pertinent. ii. A description of what equipment and methods were used to calibration to the NAD83(86) Wyoming State Plane, East Central Zone horizontal datum/coordinate system and the NGVD29(GEOID12B) vertical datum. iii. A description and table of the primary and secondary control points used, including their horizontal (northing/easting) and vertical (ellipsoidal height/orthometric height) values with the date and time of their observation. 2023 CRL Survey RFP Page 3 of 8 iv. A description of the compilation methods used to generate the project orthophoto mosaic and topographic features (contours/breaklines). v. An aerial triangulation report of all surveyed points and controls obtained. vi. A table reporting the National Standard for Spatial Data Accuracy (NSSDA) computations for the flight’s primary and secondary control values. The Consultant shall format the table to match table D.1 of the attached ASPRS Positional Accuracy Standards for Digital Geospatial Data (Edition 1, Version 1.0 – November 2014) document. This table will be used to evaluate if the Consultants achieved the RMSE Accuracy classes defined in sections 1(b)(i) and 1(b)(ii) above. 3. Perform aerial survey and generate photogrammetric data (orthophoto and DTM): a. Consultant shall conduct and submit topographic survey of the existing landfill cells which are receiving waste. This area is approximately Five Hundred Forty-Five (545) acres and is depicted in the attached Exhibit “A”, City of Casper Regional Landfill (CRL): Proposed Flight Areas (2023) - City of Casper, Natrona County, Wyoming. b. Consultant shall prepare an orthophoto mosaic for the entire project extent submitted on a compact disc or USB drive AND email. The orthophoto mosaic shall be provided in .tif format with standard 3-band configuration (RGB) AND reduced-size .png and .jpg formats. The orthophoto shall have a Ground Sample Distance (GSD) of 3 inches. Consultant shall submit a digital terrain model (DTM) in AutoCAD .dwg format (Civil 3D version 2020 or earlier) AND pdf copies submitted on compact disc or USB AND email for each of the surveyed cells. The drawings shall include: a. Existing Ground Surface from the June 2019 CRL survey. b. Finished Ground Surface of the conditions at the time of the current survey. c. Comparison Volume Surface showing the net cut/fill conditions. d. All .dwg materials generated by the Consultant shall utilize the 2023 CRL Survey RFP Page 4 of 8 current Natrona Regional Geospatial Cooperative (NRGC) standard template. The template may be obtained at http://www.casperwy.gov/cms/one.aspx?pageId=87224 and, on the same page, clicking on the NRGC Regional CAD Template link: http://www.casperwy.gov/UserFiles/Servers/Server_62983/File/Resident/Roads%20and%20Park ing/Engineering/CoCST.zip. 4. Volumetric Analysis: a. Consultant shall analyze and provide volumetric calculations determining the amount of volume (cut, fill and net) of waste differential of each cell (Cell 1, 2, 3, 4, 5, Biosolids Stockpiles and the C & D and Asbestos cell), that occurred since the June 2022 CRL survey. The analysis shall be submitted in AutoCAD AND .pdf form on via email. See Exhibit “B”. B. QUARTERLY SURVEYS FOR CRL AND C & D AND ASBESTOS CELL: Recover/establish an aerial control network, perform an aerial survey and generate photogrammetric data (orthophoto and DTM). This includes three (3) separate 2023 quarterly surveys in March, September, and December: 1. Recover/establish aerial control network: Consultant shall establish a primary control network of no fewer than three (3) points. a. The Consultant shall provide all deliverables in the NAD83(86) Wyoming State Plane, East Central Zone horizontal datum/coordinate system and the NGVD29(GEOID12B) vertical datum. All linear units shall be in US Survey Feet. b. All control network elements shall be established using methods that will produce: i. ASPRS Horizontal Accuracy Class RMSEx and RMSEy of 10.0 (cm) [0.328 (sft)] with a Horizontal Accuracy at the 95% Confidence Level of 24.5 (cm) [0.804 (sft)] ii. ASPRS Vertical Accuracy Class RMSEz of 10.0 (cm) [0.328 (sft)] with a Non-Vegetated Accuracy (NVA) at the 95% Confidence Level of 19.6 (cm) [0.643 (sft)] 2. Perform aerial survey and generate photogrammetric data (orthophoto and DTM): a. Consultant shall conduct and submit topographic survey of the existing Transfer Station. This area is approximately Two Hundred Eight (280) acres and is depicted in the attached Exhibit “A”, City of Casper Regional Landfill 2023 CRL Survey RFP Page 5 of 8 (CRL): Proposed Flight Areas (2023) - City of Casper, Natrona County, Wyoming. b. Consultant shall prepare an orthophoto mosaic for the entire project extent submitted on via email. The orthophoto mosaic shall be provided in .tif format with standard 3-band configuration (RGB) AND reduced-size .png AND .jpg formats. The orthophoto shall have a Ground Sample Distance (GSD) of 3 inches. c. Consultant shall submit a digital terrain model (DTM) in AutoCAD .dwg format (Civil 3D version 2020), “.csv” files (PNEZD, US Survey Foot) AND pdf copies submitted via email to the City of Casper Engineering Office. d. All .dwg materials generated by the Consultant shall utilize the current Natrona Regional Geospatial Cooperative (NRGC) standard template. The template may be obtained at http://www.casperwy.gov/cms/one.aspx?pageId=87224 and then, on the same page, clicking on the NRGC Regional CAD Template link: http://www.casperwy.gov/UserFiles/Servers/Server_62983/File/Resident/Roads%20and%20Park ing/Engineering/CoCST.zip. 1. Consultant shall deliver, via email, to the City of Casper Engineering Office, “.csv” files and “.dwg” surface files compatible with the City of Casper’s AutoCAD system (PNEZD, US Survey Foot) and within the City’s reference datum, within seven (7) days upon completion of each quarterly survey. FEE In submitting a proposal for this project, the Consultant shall prepare and submit one detailed fee schedule with an upset (not-to-exceed) amount for each fee schedule as covered by the Scope of Services in this RFP. Selection of a Consultant to provide services for this RFP shall be based on professional qualifications criteria; however, the Consultant's fee schedule will also be considered as an additional qualification in the selection process. The fee shall be based on estimated time and material, including hourly rates for technical personnel, with an upset (not to exceed) amount. If at any time during the term of this contract appears that the upset amount will be exceeded, the Consultant shall immediately notify the City and provide a complete statement justifying the anticipated change in the contract fee. A change in the scope of work will be the only justification for a change in the contract fee. The Consultant shall be responsible and responsive to the City in its requests and requirements within the scope of this proposal. 2023 CRL Survey RFP Page 6 of 8 TIMETABLE The following is the tentative timetable for this RFP: 1. Proposal Due December 16, 2022 2. Selection of Consultant December 21, 2022 3. Award of Contract January 17, 2023 4. First Quarterly Survey for CRL and C & D and Asbestos cell March 24, 2023 5. Survey for CRL and surrounding areas* June 30, 2023 6. Submittal of Draft Quality Control Report July 21, 2023 7. Submittal of Final Quality Control Report, Volumetric Analysis August 18, 2023 8. Third Quarterly Survey for CRL and C & D and Asbestos cell September 22, 2023 9. Fourth Quarterly Survey for CRL and C & D and Asbestos cell December 08, 2023 *includes Second Quarterly Survey The submittal of a proposal will be an indication that the Consultant has no problem in keeping this schedule. MEETINGS The Consultant shall attend any special meeting with City staff, relating to the performance of this contract. CONTRACT The Consultant will be required to sign a contract with the City relating to the work to be performed. Such contract shall include, but not necessarily be limited to, the following articles: method of compensation, time of performance, subcontracts, duties of the consultant, termination of the contract, ownership of material, changes, EEO, ADA, submission of material, and obligations of the City. 2023 CRL Survey RFP Page 7 of 8 SELECTION. The selection of the consulting firm will be based upon project team qualifications, team management/organization, ability of firm to recognize design opportunities in the project, demonstrated design experience, willingness to meet time requirements, community involvement of the firm. One (1) firm will be selected on the basis of their qualifications and fee. No prospective proposer shall withdraw his proposal for a period of sixty (60) days after the deadline for proposal submittals. In making a proposal, the Consultant hereby certifies that he has reviewed this RFP and is familiar with all conditions contained therein. GENERAL. A. Additional Information. In addition to the items addressed in the Scope of Services, the following information relating to the consultant's qualifications is required. The Consultant shall submit three (3) copies of the non-priced technical proposal. 1. The Consulting firm's name, address, and telephone number. 2. Types of services which your firm is qualified to provide. 3. Names of key personnel, the experience of each available for this project. 4. Names and addresses of outside Consultants or associates which will be retained for assistance. 5. Number and type of current projects for which the firm is principal engineer. 6. Recent list of completed projects most similar to this project, including key contacts and references, approximate budget, and other pertinent information. A fee proposal with upset (not to exceed) amount AND a non-priced technical proposal in separate .pdf files shall be emailed. The email containing the above items shall be of Subject: "2023 CASPER REGIONAL LANDFILL SURVEY - PRICE PROPOSAL." The price proposal shall be signed by an authorized representative of the Consultant offering the proposal. B. Addendum or Supplement to RFP. In the event that it becomes necessary to revise any of this RFP, an Addendum to this RFP will be provided to each Consultant. The City reserves the right to change submission date(s) for any reason, including an Addendum or Supplement to the RFP. 2023 CRL Survey RFP Page 8 of 8 C. Late Proposals. Late proposals will not be accepted. It is the responsibility of the Consultant to insure that the proposal arrives prior to 4:00 p.m., Local time, December 16, 2023. D. Rejection of Proposals. The City reserves the right to reject any or all submissions, and to waive informalities and minor irregularities in submissions received, and to accept any portion of a proposal or all items if deemed in the best interest of the City. E. Response Material Ownership. All material submitted regarding this RFP becomes the property of the City and will only be returned to the Consultant at the City’s option. Responses may be reviewed by any person after the final selection has been made. The City has the right to use any or all ideas presented in reply to this request. Disqualification of a Consultant does not eliminate this right. F. Incurring Costs. The City is not liable for any costs incurred by the Consultant prior to issuance of an agreement, contract, or purchase order. G. Acceptance of Proposal Content. The contents of the proposal of the successful Consultant may become contractual obligations if the City wishes to execute a contract based on the submitted proposal. Failure of the successful Consultant to accept these obligations in a purchase agreement, purchase order, contract, or similar instrument may result in cancellation of the award, and such Consultant may be removed from future solicitations. H. Reference Checks. The City reserves the right to contact any reference or any client listed in the documents for information which may be helpful to the City in evaluating the Consultant's performance on previous assignments. H. Attachments. Exhibit “A”. Exhibit “B”. CITY OF CASPER REGIONAL LANDFILL (CRL): PROPOSED FLIGHT AREAS (2023) CITY OF CASPER, NATRONA COUNTY, WYOMING NO SCALE FLIGHT AREA FOR SCOPE OF SERVICES SECTION B: QUARTERLY SURVEYS FOR CRL AND C & D AND ASBESTOS CELL (+/- 280 ACRES) FLIGHT AREA FOR SCOPE OF SERVICES SECTION A: 2023 SURVEY FOR CRL AND SURROUNDING AREAS (+/- 545 ACRES) PID: BBFL37 DELTA 2016 (NRGC0004) PID: BBFL36 CHARLIE 2016 (NRGC0003) PID: BBFL32 ECHO 2016 (NRGC0005) CELL 1 CELL 2 CELL 3 CELL 4 CELL 5 C & D AND ASBESTOS CELL BIOSOLIDS STOCKPILES CITY OF CASPER REGIONAL LANDFILL (CRL): PROPOSED FLIGHT AREAS (2023) CITY OF CASPER, NATRONA COUNTY, WYOMING EXHIBIT "A" BIOSOLIDS COMPOST FACILITY SHEET TITLE: SHEET NUMBER DATE: PROJECT #: DRAWN BY: D AT E D ES CR IP TI O N N U M BE R D AT E D ES CR IP TI O N N U M BE R J K C. . EN G IN EE RI N G · SU RV EY IN G · G IS M AP PI N G C O N ST RU C TI O N M AN AG EM EN T 11 1 W . 2 nd S t., S te 4 20 · Ca sp er , W yo m in g 82 60 1 Ph : 3 07 -2 65 -4 60 1· Fa x: 3 07 -2 65 -4 67 2 VO LU M E RE PO RT 20 22 C AS PE R RE G IO N AL L AN D FI LL CI TY O F CA SP ER , W YO M IN G 1 OF 1 8/17/2022 19-01 JRB/SAG SCALE: 1" = 120' 0 120 CONTOURS AND AERIAL IMAGE DERIVED FROM UAV FLIGHT BY JKC ON 6/28/2022 CONTOUR INTERVAL = 2' BIOSOLIDS 3851 CY 79 CY 191 CY 4566 CY 4955 CY 93 CY 8206 CY 13043 CY 1504 CY 1446 CY 3184 CY asveda Typewritten Text EXHIBIT "B", Page 1 of 2 CELL 10 CELL 6 CELL 5 CELL C&D CELL 4 CELL 3 CELL 2 CELL 1 SHEET TITLE: SHEET NUMBER DATE: PROJECT #: DRAWN BY: D AT E D ES CR IP TI O N N U M BE R D AT E D ES CR IP TI O N N U M BE R J K C. . EN G IN EE RI N G · SU RV EY IN G · G IS M AP PI N G C O N ST RU C TI O N M AN AG EM EN T 11 1 W . 2 nd S t., S te 4 20 · Ca sp er , W yo m in g 82 60 1 Ph : 3 07 -2 65 -4 60 1· Fa x: 3 07 -2 65 -4 67 2 VO LU M E RE PO RT 20 22 C AS PE R RE G IO N AL L AN D FI LL CI TY O F CA SP ER , W YO M IN G 1 OF 1 8/17/2022 19-01 JRB/SAG 0 200 SCALE: 1" = 200' CONTOURS AND AERIAL IMAGE DERIVED FROM UAV FLIGHT BY JKC ON 6/28/2022 CONTOUR INTERVAL = 2' LANDFILL CELL C&D CELL 1 CELL 2 CELL 3 CELL 4 asveda Typewritten Text EXHIBIT "B", Page 2 of 2

200 N David St, Casper, WY 82601, USALocation

Address: 200 N David St, Casper, WY 82601, USA

Country : United StatesState : Wyoming

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