Child Nutrition Maintenance & Service Vendors

Type Request For Proposal Status Issued Number RFP 858-2024-05-29 Addendum 1 (Child Nutrition Maintenance & Service Vendors) Issue Date & Time 3/25/2024 03:00:04 PM (CT) Close Date & Time 4/12/2024 12:00:00 PM (CT) Time Left 5 hours 33 minutes 38 seconds Notes Frisco Independent School District (Frisco ISD or FISD) is seeking pricing from qualified vendors for repair and maintenance services on an as-needed basis for the district's kitchens, cafeterias, and vehicles for the Child Nutrition Department. This RFP is specific to the Child Nutrition department and includes criteria and terms that are required when Child Nutrition funds will be used. Therefore, vendors providing the services outlined should submit a bid response to this RFP, even if already an approved vendor for Frisco ISD. Pricing must be submitted by entering pricing in the line items tab. Additionally, parts or supplies may be required for the services requested in this RFP, you may include a catalog or price sheet in

your response. If you do not provide this information, you will not be able to sell the parts/supplies/materials to the District. Any parts needed for the successful completion of service must be provided to the District at cost (wholesale) and an itemized list of parts required must be provided. Services covered in this RFP include, but are not limited to: Vent Hood Cleaning Floor Drain Cleaning Floor Cleaning Plumbing Repairs Electrical Repairs Grease Trap Cleaning Training Services Refrigeration/Freezer Repair Rolling Door Repair/Maintenance Reefer Repair/Maintenance Lift Rail/Gate Repair/Maintenance Dock Leveler Repair/Maintenance Kitchen Appliance Repair Temporary Labor Services Graphic Design Services Foodservice Design Consulting Fire Suppression Maintenance/Repair General Contractor Maintenance/Repair/Consulting Architectural Services Restoration/Clean Up Services Software Services Transportation Services Pest Control Services Truck Wash Service Vehicle Maintenance Service (Maint. Trucks/Box Trucks) Dry Cleaning Service Condenser/Evaporator Repair/Replacement for Walk-ins Glass Batteries Refrigerant Filtration NO BID NOTIFICATION REQUEST Frisco Independent School District is interested in receiving competitive pricing on all items it bids. We value our quality vendors and desire to keep your firm as a supplier. Therefore, please let us know why you are not bidding on this RFP. We will analyze responses to determine if future changes to our solicitation process are necessary. If you are not interested in this solicitation, please click the ACTIONS button at the top right hand side of this screen and then click NO BID. Please type your reasoning in the box provided and then enter your response. BACKGROUND Frisco ISD educates more than 67,000 students in 12 high schools, 18 middle schools, 1 intermediate school, 43 elementary schools and 3 special programs schools. The District's service area is roughly 30 miles north of Dallas, Texas, and encompasses 75 square miles in Collin and Denton counties, including the City of Frisco and portions of neighboring Plano, McKinney and Little Elm. FISD has over eight thousand employees. A map of FISD schools and facilities is available on the website. Students in FISD are served more than 48,000 healthy meals and meal equivalents daily by award-winning Child Nutrition Program employees. Child Nutrition's leadership team have successfully completed state and nationally approved certification classes in nutrition education, culinary education, administration, communication, operations, marketing, training and food safety. Staff work with educators to help students learn about nutrition and exercise as part of a life-long healthy lifestyle. The Department is self-supported by meals and items sold in cafeterias. The Child Nutrition team continue to explore new programs, initiatives, and/or strategies to best support the high-quality services they provide. SCOPE OF WORK Facilities, operations and maintenance encompass a broad spectrum of services, competencies, process and tools. These are required to assure the built environment will perform the functions for which a facility or vehicle was designed and constructed. Operations and maintenance typically include the day-to-day activities necessary for the building/built structure, its systems and equipment, and occupants/users to perform their intended function. ** FISD Purchasing Department at its sole discretion is authorized to determine if a vendor is responsive and/or within the scope of this solicitation. SOLICITATION DETAILS The below information is applicable to all Frisco ISD Child Nutrition RFPs. Maintenance and Repair Services: 1. This request for proposal is not a contract. Purchases will be made by approved purchase order and only the purchase order will serve as the contract. NO SERVICES SHOULD BE PROVIDED BEFORE THE VENDOR RECEIVES A PURCHASE ORDER. All work must have a purchase order assigned to it and the PO must be identified on the invoice for services. 2. All onsite work areas shall be kept clean and orderly. NOTE: Major repairs may be sent to the vendor's shop for repairs. 3. Major repair service: These services will require an estimate for work to be provided at no charge to Frisco ISD. In addition, Frisco ISD reserves the right to get a second estimate for major repairs, which may be required under Texas Department of Agriculture procurement regulations making purchases with federal funds. 4. Any charges needed to successfully complete the service will be included in the price per hour. Frisco ISD will not pay extra charges. Vendor must provide an estimate before service is completed. If the final amount deviates from the estimate by 25% or more, vendor must get approval from the Maintenance Director. 5. The awarded vendor shall be in compliance with all Federal, State or Local laws on environmental disposal of any product at no additional charge to the District. 6. All parts should be new, no remanufactured parts can be used, without prior authorization of the District. Any substitutions must be approved by the Maintenance Director. 7. Unless otherwise agreed upon, all parts that are removed in the repair of equipment must be returned with that equipment. Failure to comply may delay payment of your invoice. 8. The awarded vendor must have qualified personnel, equipment, supplies and insurance to perform the needed services as described in this proposal. 9. Response Time: All emergency situations shall have a maximum service response time of two hours. All repairs/enhancements must have a minimum response time of one (1) week. 10. Maintenance History: The Vendor will make available a maintenance history for each piece of equipment covered under this agreement. The maintenance history should include date of service, detailed description of problem, parts replaced, and cost of repair so that the information may be integrated into FISD maintenance history. 11. The Vendor shall at their own expense, wherever necessary or required, furnish safety devices and take such other precautions as may be necessary to protect life and property. 12. Unsatisfactory response to any or all of the listed services or requirements will be a basis for termination of agreement. The Frisco ISD reserves the right to terminate at any given time with a 30 day written notice. 13. Warranty: All services, parts, and labor, is warranted for 30 days. This provision in no way alters the manufacturer's warranty. 14. Work Schedules: Work will be completed on a pre-arranged schedule to be coordinated with the Director of Maintenance. 15. Working Hours: Child Nutrition office hours are 8:00 AM - 4:30 PM , Monday through Friday. (Warehouse hours are 6:00 AM to 2:00 PM, Monday through Friday). Summer Hours: 6 AM - 3:00 PM, Monday through Thursday. 16. Subcontracting is only permitted with prior approval from Frisco ISD Child Nutrition. In the event the Frisco ISD Child Nutrition approves the use of subcontractors in performance of this contract, the prime contractor is not relieved of its responsibilities and obligation to meet all the requirements of this agreement. 17. Successful vendor shall provide qualified personnel familiar with the products and equipment sold. 18. The Vendor or their personnel shall not represent themselves as employees of the District. While on the Frisco ISD property, employees shall be subject to control of the District, but under no circumstances shall such persons be deemed to be employees of the District. All personnel shall observe all regulations or special restrictions in effect at the District. The Vendor’s personnel shall be allowed only in areas where work is being performed. 19. ALL AWARDED PRICING MUST REMAIN FIRM FOR THE DURATION OF EACH BID YEAR. All requests for price changes thereafter shall be in written form within (90) ninety calendar days advance of RENEWAL, and shall include documents supporting price changes. Supporting documents include, but are not limited to, manufacturer's direct cost, fuel charge rates, railroad commission rates, federal/state minimum wage laws, federal/state unemployment taxes, FICA, etc. Pricing increase must be approved by the FISD Purchasing Department and will go into effect 90 days from the date it is received. This RFP is a competitive solicitation issued in accordance with TEC 44.031 and the Texas Department of Agriculture's Administrative Reference Manual. The solicitation complies with 2 CFR 200 through 2 CFR 400. All procurement activities are conducted in a manner that provides maximum full and open competition per federal and state laws and local policies and procedures. To reiterate, an award or qualification from this solicitation is not a contract. Purchases will be made by approved purchase order only. A valid PO and the Frisco ISD Standard Attributes, Certifications, and Terms & Conditions constitute the entirety of a vendor's contract with Frisco ISD. The Standard Attributes document is an attachment to this solicitation and must be completed in its entirety. It must be signed and attached to your response in the Response Attachments tab. NO PRODUCTS OR SERVICES SHOULD BE PROVIDED BEFORE THE VENDOR RECEIVES A PURCHASE ORDER. BUDGET Frisco ISD's Child Nutrition Department's estimated forecasted annual budget for as-needed maintenance services is $170,000. CONTRACT AWARD Frisco ISD may award a contract based on proposals received without discussions. Therefore, each proposal should contain the proposer’s best pricing. The District may negotiate with one or more proposers; and no proposer shall have any rights against the District arising from such negotiations or any invitation to negotiate. This RFP does not commit the District to award a contract or to pay any costs incurred in the preparation of a proposal in response to this request. Should a given proposal be accepted, all proposal documents, such as timeline, pricing, etc, will become part of the binding contract. Frisco ISD reserves the right to award multiple contracts/agreements in general or for each category. Categories are established at the sole discretion of Frisco ISD. Nothing in this agreement may be construed to imply that Vendor has the exclusive right to provide products and/or services to Frisco ISD. Any contract resulting from this solicitation is non-exclusive and shall be awarded with the understanding and agreement that it is for the sole convenience of Frisco ISD. The District is free to have multiple contracts for the awarded goods and services and may initiate other procurement solicitations or purchasing activity with other vendors at any time, at their sole discretion. During the term of this Agreement, Frisco ISD reserves the right to use all available resources to procure other products and/or services as needed and doing so will not violate any rights of Vendor. Additionally, the District may have a need to purchase additional items that are not listed on the bid. Vendor is to make these items available to the District through this Contract/Agreement at the same discounted pricing awarded by the Board of Directors. Bids may be awarded to primary and secondary vendors on an item-by-item basis or by categories. Frisco ISD may go to the secondary vendors to compare items for best value. This RFP does not address previous work initiated by the district. This RFP only address work for CN dept. TERM Once approved by the Frisco ISD Board of Trustees, this award will be in effect for the identified one-year term, with the possibility of four (4), one (1) year renewals. Renewal will be issued providing the vendor and Frisco ISD remain in good standing and agree on any changes in pricing or procedure. The final renewal for ALL vendors qualified under this solicitation, will conclude on 5/13/2029. SPECIFIC SERVICES REQUESTED IN THIS SOLICITATION Frisco ISD is requesting line item pricing in this RFP. A vendor who proposes to this RFP must supply line item pricing in the format requested in this RFP. Frisco ISD may structure a bid with several “Pricing Areas” to allow for fair and open competition between large and small companies. Vendors must have the ability to reach all Frisco ISD facilities. Awarded Vendor(s) shall deliver the goods or services procured on this contract/agreement to Frisco ISD department issuing a purchase order. If delivery cannot be made within the proper time, the awarded vendor must receive authorization from the issuing department for the delayed delivery. Frisco ISD shall have the right to inspect the goods at delivery before accepting them. If defective, incorrect, or items not meeting specification are delivered, Frisco ISD may make the determination, in its sole discretion, to return the good(s) to the vendor at no cost to Frisco ISD. The vendor shall be responsible for arranging the return of defective or incorrect good(s). The vendor agrees to pay all shipping and handling costs for any such return shipment. If goods are not picked up within one (1) week after notification, the good(s) will become a donation to Frisco ISD. Vendor shall ship/deliver ordered products within seven (7) working days for available goods and within four (4) to six (6) weeks for special-order items after the receipt of the purchase order unless otherwise previously agreed to, in writing, by Frisco ISD. If a product cannot be shipped/delivered within that time frame, Vendor shall notify Frisco ISD of the reasons why the product has not shipped and shall provide an estimated shipping/delivery date, if applicable. Frisco ISD may cancel the order if the estimated shipping/delivery time is not acceptable. Consistent failure of a Vendor to meet delivery promises without a valid reason is cause for termination of contract. Vendor shall provide timely and accurate technical advice and sales support to Frisco ISD. Vendors must provide an assigned Sales Rep(s) to the awarded contract and a direct phone number. General “800” numbers will not be accepted. Response time must be within a 24-hour window unless during a holiday closure. Specifications may be provided to service vendors to facilitate delivery of installation, repair or maintenance services. Specifications provided by Frisco ISD will represent items of regularly manufactured products or services. Manufacturer's specifications, when used by Frisco ISD are to be considered informative to give the bidder information as to the type and kind requested. Frisco ISD will create a list of forecasted services and make an independent cost analysis of the value of goods and/or services in the current market before receiving bids or proposals. The estimated spend is listed in the budget section of this RFP, to indicate the scope of business to proposing vendors. After the Frisco ISD receives bids and proposals, but before awarding a contract, the District will also conduct a price or cost comparison to the cost analysis to ensure fair and competitive pricing has been offered. ESTIMATED SERVICE NEEDS Frisco ISD does their best to represent anticipated service needs and estimated budget, but some costs may see higher or lower volume purchasing depending on but not limited to continued Federal Funding to school nutrition programs, manufacturer production issues, external forces such as weather or school closures or other causes that may create a lag or increase in purchasing. The good(s) and/or service(s) to be purchased under an issued purchase order, if any, may be of indefinite delivery and indefinite quantity (IDIQ). The listed services are commonly acquired items. Frisco ISD makes no guarantee or commitment of any kind concerning quantities that will be purchased. Frisco ISD makes no guarantee or commitment of any kind regarding contracts resulting from this solicitation. Forecasted needs provided in this solicitation are as accurate as possible based on planned needs. The good(s) and/or service(s) to be purchased are common to foodservice operations. Submitted pricing and other evaluation criteria will be used to determine the best value for Frisco ISD. ***The District reserves the right to increase the dollar value of services stated in this RFP by up to 10% annually to meet the needs of the District as the number of Frisco ISD students and schools increase. The estimated need was developed by the Child Nutrition Department based on an analysis of historical procurement data. EQUIVALENCY CLAUSE Per CFR Title 2 Chapter 2, Part 200 Subpart D Competition, procurement transactions must “Incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Such description must not, in competitive procurements, contain features which unduly restrict competition. The description may include a statement of the qualitative nature of the material, product, or service to be procured and, when necessary, must set forth those minimum essential characteristics and standards to which it must conform if it is to satisfy its intended use. Detailed product specifications should be avoided if possible. When it is impractical or uneconomical to make a clear and accurate description of the technical requirements, a “brand name or equivalent” description may be used to define the performance or other salient requirements of procurement. (CFR 200.319). EVALUATION PROCEDURE & CRITERIA ** FISD Purchasing Department at its sole discretion is authorized to determine if a vendor is responsive and/or within the scope of this solicitation. This RFP will be evaluated by line item and may result in multiple vendors being qualified. The evaluation of proposals(s) will be conducted by a Committee composed of members from Frisco ISD based on position and expertise. Frisco ISD reserves the right to add, delete or substitute members of the Evaluation Committee as it deems necessary. A minimum of three (3) staff members will review responses and make recommendations to the Frisco ISD Board of Trustees for final approval. Frisco ISD uses several evaluation methods to determine “best value:” 1.) Analyzes the total/aggregate cost, 2.) Analyzes by line-item totals, or other evaluation methods compliant with TEC 44.031 and the Administrator's Reference Manual. COMPETITIVE RANGE: It may be necessary for Frisco ISD to establish a competitive range of acceptable proposals as part of the evaluation process. Proposals not in the competitive range are unacceptable and will not receive further award consideration. Per U.S. Department of Agriculture and Texas Department of Agriculture mandate cost will be a heavily weighted consideration. TEC 44.031(b) lists evaluation criteria that must be considered. These are stated below. 1. The purchase price; market price, hourly rate, emergency rates; (55 points) Lowest price among responses. Commitment to honor pricing offered in this RFP. 2. The reputation of the vendor and of the vendor’s goods or services/services and references of like sized school district; (10 points) 3. The quality of the vendor’s goods or services. (14 points) 4. The extent to which the goods or services meet the district’s needs. (15 points) Timeliness of response time to service request must be stated in definite terms, and must be adhered to completely. Unrealistically short or long service promises may cause the bid to be disregarded. 5. The vendors’ past relationship with the district. (0 points) 6. The impact on the ability of the districts to comply with laws and rules relating to historically underutilized businesses. (0 points) 7. The total long-term cost to the district to acquire the vendor’s goods or services. (6 points) 8. For a contract for goods and services, materials, whether the vendor or the vendor’s ultimate parent company or majority owner? (A) Has its principal place of business in the State of Texas; or (B) Employs at least 500 persons in the State of Texas. (0 points) 9. Any other relevant factors. (0 points) In case of tie proposals, the award will be made in accordance with Local Government Code 271.901 and Government Code 2252.001 - 2252.004. (NON-RESIDENT BIDDERS). Consistent and continued tie bidding could cause rejection of the bids by FISD and/or investigation for antitrust violations. RESPONSE REQUIREMENTS A. PRICING For proposed goods and services, alternates, new products, and optional services, provide pricing information including any additional pricing examples as well as pricing discount schedules needed to provide the District with comprehensive pricing information. For alternates, new products, and optional services provide independent and separate pricing information. Frisco ISD may request that vendor provide discounts or other adjustments on a per-Purchase Order basis. You must comply with the following requirements when submitting any and all pricing information: Best Price - Proposer should propose his/her lowest and best price (as applicable) on each good and/or service that is subject of this RFP. Firm Prices - Prices and discount percentages must be firm (fixed). This proposal requests hourly rates for basic services needed by the district, however if the proposer has a more cost effective method, for example, flat fee, FISD may consider that alternate proposal. If the Proposer’s price(s) will be adjusted or escalated upon a renewal (if any) of the fixed-price contract awarded pursuant to this RFP, the Proposer must indicate such in its proposal. Any adjustment or escalation of the fixed price(s) will be based on the CPI index and may only be made at the time of contract renewal. Two Decimal Points. Due to system constraints, pricing must be to no more than two (2) places past the decimal point. The District reserves the right on any Proposals submitted where pricing is more than two (2) places past the decimal point to round the price down to two (2) places past the decimal point. 1. Proposers must provide Firm Fixed Pricing that includes the cost of the services required to provide products to FISD. ** PLEASE NOTE: Bidders that do not provide firm fixed pricing will not be evaluated for qualification to this solicitation. 2. Pricing shall include all expenses required to deliver the service to Frisco ISD, including the service call charges or fees associated with completing the service. 3.You may list multiple hourly rates based on the level of experience of the service providers. 4. In the event of discrepancies in extension, the unit price will govern. 5. Discount from List quotations may be requested, but not part of the evaluation. 6. Proposer shall not include sales tax with any pricing. Tax exemption certificates will be furnished upon request by each participating entity. 7. Vendor agrees, upon issuance and acceptance of a PO, to furnish awarded items or services at the bid price and under the conditions of the Standard Attributes, Certifications, and Terms & Conditions and bid documents within this Proposal. 8. Title to all supplies and equipment shall pass to the District upon receipt except where hidden defects or other bid requirements or specifications are not met. Frisco ISD reserves the right to inspect services before authorizing payment. During the life of an RFP, only industry-wide published price changes as reflected in a manufacturer's printed price list, published documentation, or other approved method in a proposal may be submitted to Frisco ISD for price adjustment consideration. Frisco ISD will accept or reject increases after receipt of a properly submitted request from the Vendor, which includes documentation as to the nature of the change substantiated by, but not limited to, the following indexes: Producer Price Index (PPI), Consumer Price Index (CPI) and any other relevant commodity price indexes. a. Price changes must be measurable and auditable, and supported by a published index, and supporting documentation must be submitted for review. The Producers Price Index and the Consumer Price Index are accurate indexes for basing product price escalations and de-escalations. Frisco ISD will also consider price increases based on increased prices in raw materials used by vendor to manufacture end products. Evidence of raw materials increases may include a letter from the manufacturer's supplier(s) stating that prices have increased. For resellers, Frisco ISD will review information from manufacturer(s) showing increases of equipment prices have affected the cost of equipment the reseller is providing. Frisco ISD will review other evidence, as necessary. b. Frisco ISD will respond to such requests by 1) granting the request; 2) reassigning the service request(s) to another awarded vendor; 3) rebidding the service(s); 4) taking any other action as deemed necessary. c. If a properly submitted increase is rejected, the vendor may cancel their proposed rates from the contract by giving the District written notice. Cancellation will not go into effect for thirty (30) working days after receipt of the written request. Old prices must be honored on orders dated up to the official date of cancellation. Vendors are required to immediately implement any industry wide price decreases that become available. Frisco ISD must be notified in writing of any decrease for file updating purposes. In the event a price change request is submitted based on Force Majeure: a. Awarded vendor must immediately notify Frisco ISD of any pricing increases (or decreases) due to forces out of their control. i. Submit a formal letter on company letterhead that is physically signed stating the reasons for the increase, pricing index referenced, and proposed start date of increased price (no sooner than 2-weeks from time of notice to the Frisco ISD). ii. Supporting documentation must show the percentage of vendor’s cost increase by category if applicable. I.e., fuel costs, material costs, labor costs, etc. b. Awarded vendor must receive written approval from Frisco ISD before implementing the requested pricing increases. c. Pricing increases implemented without the knowledge of Frisco ISD and proper documentation will not be accepted and a credit back to the District will be required. If the price includes the cost of any special test equipment fabricated or required by the Vendor for filling this order, such special tooling and/or test equipment and any related items shall become the property of the the District and shall be identified by the Vendor as such. B. REFERENCES References from at least three customers of similar size and scope of Frisco ISD must be provided (School District preferred). C. ATTRIBUTES, CERTIFICATIONS, STANDARD TERMS & CONDITIONS You must review, initial, and sign the Standard Attributes Certifications and Terms & Conditions, located in the attachments tab of this solicitation. The completed document must be uploaded in the response attachments tab of your response. Failure to include the completed, initialed and signed document may disqualify your company from further consideration. NO EXCEPTIONS MATERIAL CHANGE If a material change occurs to a contract entered between Frisco ISD and Vendor, the contract will not be renewed upon the conclusion of its term. Upon the expiration of the term, Frisco ISD may issue a new RFP for the goods or services procured under the previously existing contract. Material change means a modification that substantially exceeds and/or alters the terms of the original contract between the District and Vendor, and/or the total contract value greater than 10%. The following anticipated and unanticipated changes are to be considered as well do not qualify as a material change: 5% upward or downward trend in student enrollment and/or participation to allow flexibility for program growth or decline or unanticipated program and/or regulation changes. DEVIATIONS OR EXCEPTIONS Deviations or exceptions stipulated in a Vendor’s response may result in disqualification. Any language to the effect that the Vendor does not consider this RFP to be part of a contractual obligation may result in a disqualification of the Vendor’s proposal. Vendors must not alter any language in this Agreement. Proposals shall be deemed responsive if they comply with all material and administrative aspects of this procurement solicitation. RESERVATION OF RIGHTS Frisco ISD reserves the right to: Cancel this solicitation in whole or in part by issuance of a revised or amended Request for Proposals. Accept, reject, or negotiate modifications in any terms of the Vendor’s proposal or any parts thereof. Conduct oral interviews/discussions or presentations necessary to select the best value Vendor and/or to obtain competitive pricing. Reject and/or disqualify all proposals, to award contracts for individual products and/or services as may appear advantageous, and to negotiate separately in any manner necessary to serve the best needs of Frisco ISD. Waive any formalities, technicalities, or other defects if deemed in the best interest of the Frisco ISD; request clarification and/or correction of the Vendor(s) for the purpose of eliminating minor errors, clerical errors, and/or non-substantive irregularities. Be the sole judge of quality and equality. To award one or more contracts, in part or in whole, to a single or to multiple prospective vendors or proposers. The decision to award multiple contracts, award only one contract, or to make no awards, rests solely with Frisco ISD. The District may make multiple awards, and this fact should be taken into consideration by each proposer. Make all decisions regarding this RFP, including, without limitation, the right to decide whether a proposal substantially complies with the requirements of this RFP. Substitute products if a manufacturer discontinues an item. Frisco ISD assumes no financial responsibility for any costs incurred by prospective vendors in developing and submitting a proposal or any amendments or addenda, participating in pre-bid conferences, interviews, participating in any negotiation sessions or discussions, or any other costs incurred by proposers prior to award of a Contract/Agreement pursuant to this RFP. Due care and diligence have been used in the preparation of the specifications and information contained in the solicitation and is believed to be sustainably correct. However, the responsibility for determining the full extent of the exposure and the verification of all information presented herein shall rest solely on the respondent. Frisco ISD and its representatives, will not be responsible for any errors and omissions in the specifications nor the failure on the part of the Vendor to determine the full extent of the conditions, requirements, and specifications before submitting a proposal. Failure to do so will be at the Vendor’s own risk and Vendor cannot secure relief on the plea of error. Neither law nor regulation make allowance for errors of omission or commission of the part of the Vendor. CLARIFICATIONS Frisco ISD may request clarification from Vendor(s) for the purpose of eliminating minor errors, clerical errors, and/or non-substantive irregularities. Discussion between Frisco ISD and Vendor can also take place after the initial receipt of proposals. Frisco ISD reserves the right to conduct discussions with all, some or none of the Vendors submitting proposals and will not assist the Vendor in the completion, revision, or modification of it. SUBMISSIONS Frisco ISD requests that bidders submit their response electronically. Please contact Etedal Frias by email at friase@friscoisd.org, if you require assistance with the electronic submittal portion of this process. Your cooperation is appreciated. EMAILED AND/OR FAXED SUBMISSIONS WILL NOT BE ACCEPTED. PROPOSER QUESTIONS All questions regarding this open solicitation must be entered into IonWave during the question period. Questions will not be answered via email. Answers will be published to all bidders, all at once through this system on or before 4/5/2024. **Phone or email requests for information will not be acknowledged. ADDENDUM Any interpretations, corrections, additions, or changes to this RFP will be communicated to proposers by the issuance of an addendum. It is the responsibility of the proposer, prior to submitting the proposal, to determine whether an addendum was issued. Frisco ISD will indicate all Addendums by summarizing the changes in the event section of the solicitation. All proposers shall comply with the requirements specified in any addendum issued by Frisco ISD. LIMITED CONTACT POLICY Once this RFP is published, Frisco ISD staff and FISD representatives will maintain limited contact with potential Vendors. Limited contact is a prohibition on any communication regarding this RFP or other competitive solicitations between any person who seeks an award under this RFP, including a potential vendor or vendor’s representative; and any Frisco ISD Board member, Superintendent, senior staff member, principal, department head, director, manager, other employee, or consultant who has influence in the evaluation or selection process. Furthermore, campaign contributions, gifts, donations, and any other items of value are prohibited between the parties defined above for any known contract under consideration during the restricted or limited contact period. Limited contact shall not apply to communication with FISD’s Purchasing staff. Such communications shall be limited to the purpose of obtaining clarification or information concerning the RFP. All communication with Purchasing staff must be in writing. The potential vendor or vendor’s representative shall send all written communication directly to the designated procurement staff. The limited contact period shall begin upon the issuance of this RFP, bid, or other competitive solicitation and officially end upon execution of an award by the Board of Trustees and/or the execution of a negotiated contract, whichever represents the final act in the procurement process. Regardless of the above, it is not acceptable for a potential vendor to participate in determining the scope of work, strategic direction, technical specifications, or evaluation criteria of such projects. Nothing contained in this policy shall prohibit any potential vendor or vendor’s representative from making public representations at scheduled pre-bid conferences or scheduled selection and negotiation committee meetings; engaging in contract negotiations during any scheduled meeting; making a public presentation to the Frisco ISD Board during any duly noticed public meeting; or conducting business on contracts previously executed and currently in force. A Vendor may be disqualified before or after the proposals are opened, upon evidence of collusion with the intent to defraud, or evidence of intent to perform other illegal activities for the purpose of obtaining an unfair competitive advantage. PROCUREMENT ETHICS 1. Any Frisco Independent School District employee who exercises any responsibilities in the review, approval or implementation of the qualifications or bid shall not participate in any decisions, which affect his or her direct personal or financial interest. 2. It is a breach of ethical standards for any person to offer, give or agree to give any District employee, or for any District employee to solicit demand, accept or agree to accept, a gratuity or an offer of employment, whenever a reasonably prudent person would conclude that such consideration was motivated by an individual, group or corporate desire to obtain special, preferential, or more favorable treatment than is normally accorded to the general public. 3. The firm shall not assign any interest in this contract and shall not transfer any interest in the same without the prior written consent of Frisco ISD. 4. The firm shall not accept any client or project that places it in a conflict of interest with its representation of Frisco Independent School District. If such a conflict of interest is subsequently discovered, Frisco ISD shall be promptly notified. Concat Info:- Name Etedal Frias Address 5515 Ohio Drive Frisco, TX 75035 USA Phone Fax Email friase@friscoisd.org