Capital Equipment Inventory and Building Componentization Services

Bid Opportunity Detail Return To ListingSupplier Registration Bid InformationTypeRequest for Qualifications - SealedStatusIssuedNumber17180 (Capital Equipment Inventory and Building Componentization Services)Issue Date & Time7/25/2018 04:25:28 PM (CT)Close Date & Time8/15/2018 03:00:00 PM (CT)Time Left1 days 22 hours 19 minutes 34 seconds NotesThe University of Iowa (hereafter, The University / University) located in Iowa City, Iowa, desires to obtain written proposals from qualified suppliers for capital equipment inventory and building componentization services. Please be aware that this is an extensive bid. All suppliers are cautioned to allow ample time for the submission of RFQL responses well before the due date time requirement. Bids must be submitted via the eBid system. Questions regarding the bid may be submitted via the Questions tab within eBid prior to the Question Cutoff Date. Contact Information NameAndy LaneAddress202 PCO Iowa City, IA 52242-2500Phone(319) 335-1207

xFax(319) 335-2443 xEmailandy-lane@uiowa.edu Bid Documents Document nameFormat type Bid Document Acrobat / PDF Bid Attachments File NameDescriptionFile Size PSA_Template_New_Locked_Version.docx Professional Services Agreement36 KB Inventory By Building.xlsx Inventory By Building15 KB Bid Questions Question What is the capitalization threshold on the equipment being scanned? AnswerThe capitalization threshold on this equipment is $5,000.Submitted8/6/2018 08:55:41 AM (CT) Question Is there any flexibility in changing PSA or adding to the PSA? AnswerPSA terms will be negotiated with the selected Supplier prior to an official award being made.Submitted8/6/2018 08:55:01 AM (CT) Question Can you please add some clarity relative to the Professional Services Agreement, Page 1, 3.C, Expenses? Is the fee to include expenses (firm fixed fee), or fee plus expenses? Are receipts required for all expenditures? Answer3.C. of the PSA refers to expenses for related on-site activities that are not included in the Professional Fee, such as travel, lodging, or meals. Receipts are required for all expenses submitted except meals.Submitted7/31/2018 09:08:47 AM (CT) Question Regarding the asset counts provided are all of those assets tagged or do they include other classes of capital equipment (i.e., Software and upgrades, etc.)? AnswerThe inventory is only for tagged equipment.Submitted7/31/2018 09:05:13 AM (CT) Question Who are your Higher Education Facilities and Administrative (F&A) Consultants? AnswerJim Nolan, Federal Costing Concepts.Submitted7/31/2018 09:05:01 AM (CT) Question Who are your independent auditors? AnswerInternal Audit, State of Iowa Auditors, KPMG.Submitted7/31/2018 09:04:50 AM (CT) Question Do you currently have a fixed asset system? If so, please provide the name of the system. AnswerThe University utilizes PeopleSoft.Submitted7/31/2018 09:04:40 AM (CT) Question Are your assets currently tagged? If so, Barcode, RFID, or Numeric? AnswerYes, Numeric with barcode.Submitted7/31/2018 09:04:29 AM (CT) Question When was your last physical inventory completed? By whom? AnswerUIHC and Campus FY18 and College of Medicine FY17 were completed by an outside Supplier.Submitted7/31/2018 09:04:18 AM (CT) Question What is your current Capitalization Thresholds for: a) Building Improvements & Betterments; b) Maintenance & Repairs; c) Fixed Equipment and d) Moveable Equipment? AnswerCurrent Capitalization Thresholds are: a) $100,000 budget; b) None, we don't capitalize maintenance & Repairs; c) included with building improvements and d) $5,000.Submitted7/31/2018 09:04:07 AM (CT) Items 1 - 10 shown of 13 Page 1 of 1 shown First < 1 2 > Last