Security Paper

"NEW MEXICO\n\nGENERAL SERVICES DEPARTMENT\n\nSecurity Paper\nSecurity Paper\n\n, Invitation to Bid - Agency Price\nOpen 10/11/2022 12:00 AM MDT Type Agreement\nClose 11/30/2022 2:00 PM MST Number 30-33300-22-24363\nCurrency US Dollar\n\nSealed Until 11/30/2022 2:00 PM MST\n\n[ayment 0% 0, Net 30\nContacts\nArrianna Romero\nArrianna.Romerol@ gsd.nm.gov\nCommodity Codes\nCommodity Code Description\n96681 Security Paper, Custom Printed (Quan. Over 100,000)\n96627 Electrostatic Printing Services\n96655 Numbering Services, Printing\n96676 Print-On-Demand Printing Services (Including Print and Distribute Services)\n\n14 November 2022\n" "Description\n\nSpecifications:\n\nStatement of Work:\n\nEstablish a Price Agreement with the Taxation & Revenue Department (TRD) of the State of New Mexico to\nissue purchase documents for various certificates of title further described in the appendices. The terms and\nconditions of this price agreement shall form a part of each order issued

hereunder.\n\nProcurement of the referenced items shall be on as-needed basis with no guarantee of any quantities implied.\nThe approximate quantities for each item are estimated and are for bidding purposes only. Actual requirements\nwill be as determined by TRD or their designee and quantities may be increased or decreased as necessary to\nmeet actual field requirements. The State of New Mexico does not guarantee any amount of work.\n\nAll purchase documents issued hereunder shall bear both an order number and this price agreement number.\nOrder number will be initiated off of the received invoice. Vendor should only accept orders requested by TRD\nin the form of a purchase order under this Price Agreement. All orders requested by TRD from the vendor, must\nbe done with a direct Purchase order, any other form of ordering will not be approved or paid.\n\nTerm:\n\nThe term of this Price Agreement shall be TWO (2) YEARS from date of award. This Price Agreement may be\nextended for ONE (1) additional two (2) year term upon written agreement between both parties and approval\nby the State Purchasing Agent. This Price Agreement shall not exceed four (4) years.\n\nComposition:\n\nArt work will be required by vendor and set up charges for this are to be included in all prices listed in the price\nschedules of the appendices. Composition and construction charges caused by any required changes not\nspecified in this price agreement may be covered by this contract provided that these charges are the vendor's\npublished list prices. Upon award of bid, the department will provide successful vendor with a text and color\nselection draft for forms. From these drafts vendor will be required to produce finished artwork and proofs. Art\nand camera work costs are to be included in vendor's bid quotes.\n\nAward of Bid:\n\nThis agreement may be awarded to multiple vendors (not to exceed two). Vendors must bid on all appendices\nand all of the price schedule items. This is an all or nothing bid. Any vendor who does not bid all items on all\nappendices will be disqualified. Award will be based upon the lowest combined total cost of all quantity\nincrements weighted toward annual usage. Unless vendor has previously produced similar items for the N.M.\nTaxation & Revenue Department, sample documents manufactured by the vendor incorporating the paper and\nsecurity features described in the specifications for this item must be submitted with bid. The State Purchasing\nDivision (SPD) reserves the right to refuse the award of bid to any vendor it has determined is not responsible,\ndoes not have the capability and resources to perform in full compliance all the specifications and other\nrequirements.\n\nNO BROKERS ALLOWED ON THIS CONTRACT. Vendors MUST be manufacturers/printers of final\nproduct. ANY SUBCONTRACTORS PRODUCING ANY PORTION OF THE JOB (other than paper and\n\nmaterials) MUST BE EXPLAINED & IDENTIFIED - PROVIDE NAME, ADDRESS, CONTACT PERSON\nAND TELEPHONE NUMBER WITH BID.\n\nProofs:\n" "Proofs are required and will be requested by TRD via email to Marla Rivera at Marla.River@tax.nm.gov as\nneeded. After receipt of composition drafts from TRD, successful vendor will be allowed ten (10) working days\nin which to deliver electronic copies to TRD.\n\nOverruns or Underruns:\n\nUnderruns are not authorized; the compete order must be fulfilled. Overruns are not authorized and no payment\nwill be made for items in excess of an order.\n\nMissing Numbers:\n\nMissing numbers are not allowed on this price agreement. 100% of all numbers ordered will be delivered in\nsequence. Every title paper will have a unique identifying number.\n\nDelivery:\n\n- Delivery is to be fulfilled within six (6) calendar weeks of receipt of order to vendor. If proofs are required,\nTRD will allow an additional maximum of two (2) calendar weeks.\n\n- Once approval of proofs has been completed by TRD, delivery is to be within four (4) calendar weeks of date\nofreceipt by vendor. Vendor shall make a \"good faith effort\" to meet all delivery date requirements. Agreement\nmay be terminated if TRD finds the vendor is not making a good faith effort and/or is non-responsive.\n\n- Each delivery shall stand as a separate transaction.\n\n- Vendor shall not be in default in the case that a stated or agreed delivery date has been exceeded.\n\n- Vendor may deliver sooner than the agreed delivery schedule.\n\n- Vendor reserves the right to make delivery in installments as long as all product is received within the stated\ndeadlines.\n\nThe TRD and Motor Vehicle Division (MVD) staff must be notified in writing by email of any circumstances\nthat delay delivery of order or proofs to:\n\nNew Mexico Taxation and Revenue Department\nMotor Vehicle Division\n\nAttn: Supply Room - Joseph Montoya Building\nMarla Rivera\n\nMarla.Rivera@tax.nm.gov\n\nVendor is responsible for the transportation and security of items until received and signed for by TRD in Santa\nFe, NM.\n\nInfringements:\n\nThe vendor shall defend, protect and save harmless the State of New Mexico and the Taxation & Revenue\nDepartment, its officers, agents and employees against all suits of law or inequity and from all damages, claims\n" "or demands for actual or alleged infringement of any patents or copyright by reason of the use of security\nfeatures provided by the vendor for the specified items. Nor will the Taxation & Revenue Department be held\nliable for vendors falsely claiming to hold patents / copyrights or Sole Source status applicable to the items\ncovered by this agreement.\n\nSecurity:\n\nThe complete printing operation must be conducted in the vendor's plant. No work is to be sublet without the\nexpressed written permission of the department. The plant must be highly secured and monitored 24 hours a day\nuntil all documents have been shipped. Unless vendor has previously produced similar items for the Taxation &\nRevenue Department, vendor must submit with bid a list of security measures or features offered by their\nproduction facility in general and the actual manufacturing / storage areas within the plant itself. For example:\nArmed guards, centralized \"burglar\" alarm system, fire alarm system, sprinkler system, video surveillance\nsystem, personnel clearances, fingerprinting, logged entry and exit of personnel and visitors from secured areas,\netc. Vendor will certify that any valid, waste or salvage certificates printed but not shipped with order will be\ndestroyed or disposed of in such a manner as not to be reusable. If printed certificates are kept on hand as\nexamples they must bear the words \"SAMPLE\", SPECIMEN\" or \"VOID\" printed, punched or stamped across\nthe face. Measures must be taken to secure artwork, plates, negatives and documents before, during and after\nmanufacturing.\n\nPrinting Preparatory Materials:\n\nAll printing composition artwork, electronic or otherwise (hereinafter referred to as \"PPMs\") such as artwork,\nPDF's and any other related items are the property of the State of New Mexico, Taxation & Revenue\nDepartment. Vendors must hold secure all PPMs for a minimum of one year after completion of order. TRD\nmay request the return of any PPMs at any time. Approval must be obtained from the TRD prior to disposal of\nany PPM. In the event a vendor goes out of business (or ceases business with the TRD or the State of New\nMexico) approval must be obtained from the department prior to disposal of any PPM.\n\nShipping, Packaging and Palletizing:\n\n1. All unpalletized shipments must be F.O.B. Destination: Taxation & Revenue Department, Supply Room -\nJoseph Montoya Bldg., St. Francis Dr. at Cordova Rd., Santa Fe, New Mexico 87504. Palletized shipments must\nbe F.O.B. Destination: Taxation & Revenue Department, 1583 Pacheco St., Santa Fe, New Mexico 87504. All\nshipments must be delivered during business hours 8:00am - noon and 1:00 pm to 5:00pm Mountain time,\nMonday thru Friday (excluding holidays) unless prior authorization is given.\n\n2. Any order large enough to warrant the use of pallets must be shipped on standard commercial pallets and\nbanded or wrapped securely.\n\n3. Forms must be packed flat (not on edge) in sturdy, corrugated cartons of uniform size, in sequential number\norder, lowest number on top, highest number on the bottom of the column; highest sequential number cartons on\nthe bottom of the pallet if order is palletized. Individual boxes in shipment must be plainly marked on the\noutside with the department form number (example: MVD- 10030), the quantity and number sequence of the\ncontents. Do not aff\u0131x a sample (even if voided) to the outside of the boxes. Each carton must be sealed in such a\nmanner as to indicate (if seal is broken) that box has been tampered with. Sealing strip or similar device must be\nprinted with vendor's logo or another proprietary feature.\n\n4. Box containing packing list must be on the outside of pallet and outside face of that box must indicate that\npacking list is contained inside that particular box. If packing list is aff\u0131xed to the outside face of one of the\noutside boxes on the pallet it must be protected from being dislodged. Each pallet in shipment(s) must have its\n" "own packing list. If item is shipped in partial shipments it must be sent in proper numerical sequence. That is,\nthe lowest numbered forms must be sent first and the highest last.\n\n5. Emergency Shipments & Circumstances: Additional payment for special handling charges when emergency\nshipment is required by the department will be covered by this Agreement except when situation is caused by\nvendor non-compliance. Vendor must notify the department in writing by email of any situation that would\ndelay delivery.\n\nBilling:\n\nEach order issued by the department shall be for one-time shipment. No order is to be invoiced until shipped and\npayment will be made only after receipt ofthe completed order and vendor's invoice. Invoice must indicate both\nan order number and this price agreement number. Each order must be invoiced separately. Additional payment\nfor special handling charges, when emergency shipment is required by the department, will be authorized except\nwhen situation is caused by vendor non-compliance.\n\nTax Note:\nBid shall not include state gross receipts tax or local option tax(es). If applicable: such tax or taxes shall be\n\nadded at time of invoicing at current tax rate at the project\u2019s location, and shown as a separate item to be paid by\nthe user.\n\nLiquidated Damages:\n\nVendor may be subject to Liquidated Damages, not as a penalty, from the Taxation & Revenue Department\nand/or the State Purchasing Division.\n\nTaxation & Revenue Department Penalties:\n\nA. Liquidated Damages for late delivery is one percent (1%) of total cost of order per calendar day delivery is\nlate.\n\nB. Liquidated Damages for late receipt of proofs (if required) is one-half of one percent (1/2%) of total cost of\norder per calendar day proofs are late.\n\nC. Liquidated Damages for not complying with product or general requirement specifications (other than late\ndelivery of product or proofs) short of totally unacceptable merchandize or 100% vendor default, may be up to\nand including ten percent (10%) of total cost of order for each non-compliance the Taxation & Revenue\nDepartment may be forced to accept due to time constraints or other overriding factors.\n\nEscalation / Reduction:\n\nVendor shall submit all price escalation/reduction requests to the State Purchasing Division through the agency\ncontact, in writing and provide substantiating evidence that each request is based on demonstrable market\nchanges impacting the cost of products. The request must show all proposed increases by line item and include\nsupporting documentation acceptable to SPD (such as a letter from a manufacturer indicating price increases,\netc.). Each request shall be approved on a case-by-case basis and shall not be combined with previous and/or\nfuture requests. SPD\u2019s decision on what is acceptable in this context is final and shall be accepted by all parties\nto the Agreement. Price increases shall not result in a higher profit margin for the Vendor than at the beginning\nof the initial term of this Agreement. Pricing changes will apply to Agreements and Amendments to Agreements\nentered on and after the effective date of the price change. Price decreases as well as increases shall apply in the\nsame manner. If vendor's prices are reduced for any reason, users shall receive the benefit of such reductions,\n"