REQUEST FOR PROPOSALS FOR ANIMAL CARE AND BOARDING/KENNELING SERVICES

Status: Posted Contact Name: Natalia Witmer Contact Number: 210-655-0022 Contact Email: purchasing@windcrest-tx.gov Response Due Time: 3:00 PM Agency/Texas SmartBuy Member Number: M0157 Days Solicited: 21+ Days for Solicitation Notice Solicitation Posting Date: 2/15/2024 Response Due Date: 3/21/2024 Last Modified: 2/15/2024 2:01 am Solicitation Description: This is a Request for Proposals for Animal Care and Boarding/Kenneling/ services. It is the City of Windcrest’s preference to award this contract to one vendor but the City reserves the right to choose secondary vendors also.1.1 Services. Services to be provided under the Contract include:(a) Provide Animal Shelter and Kenneling services on an as-needed basis for the boarding of animals seized by the City under various authorities, including but not limited to, the animals being abused, the animals being abandoned, the animals being designated as dangerous or

aggressive, etc. The proposal sheet submitted should include the per unit cost per day for each type of animal with itemized charges for each element needed for care of the animal during a 24-hr period.(b) Animal Shelter and Kenneling services is required to hold animals up to 180 days, unless adopted out by Animal Control Office or placed in foster/rescue service by the Kennel after the 7-day holding period.(c) Accept all animals presented by the City at any given time, including peak and holiday times, for the intake of animals which can be dedicated and guaranteed to the City of Windcrest. Historically, the City has averaged 12 animals per day in its boarding facility, and has admitted as many as 4 animals in a single day. The proposal sheet submitted should include the per unit cost per day for each type.(d) Provide a quarantine process for animals when needed. The proposal sheet submitted should include the per unit cost per day for each type of animal with itemized charges for each element needed for quarantines.(e) Medical and emotional evaluation of animals once placed in the vendor’s care. Written presentation of recommendation to the Animal Control Officer. Ability in an emergency situation to have access to a veterinarian.(f) Providing quality food, water, medications, and other supplies, such as blankets, toys, and equipment needed to help give each animal the best chance at being adopted out of the facility.(g) Accepting ownership of the animal after the expiration of the 180-day placement.1.2 Optional Services. Additional consideration will be given to bidders with an established program to permanently place animals with area rescue, foster, and adoption providers once the 7-day holding period has been lifted. These optional services will not be contractually required, but the city will compensate the successful bidder on a per-placement basis for animals permanently placed with rescue, foster, or adoption providers by the vendor. For animals that are permanently placed by the vendor within 45 days the vendor shall be receive a bonus compensation with $650 per-placement and if permanently placed within 90 days the bonus compensation shall be $300.00. 1.3 Veterinarian Services not Requested. It is the vendor’s responsibility to work with the Animal Control Officer, including allowing the Animal Control Officer regular access to animals during advertised business hours, and reporting medical concerns to the Animal Control Officer, so the Animal Control Officer can have proper veterinarian services provided to the animal.For more information,please refer to the attached files or visit www.windcrest-tx.gov/RFP This is a Request for Proposals for Animal Care and Boarding/Kenneling/ services. It is the City of Windcrest’s preference to award this contract to one vendor but the City reserves the right to choose secondary vendors also. 1.1 Services. Services to be provided under the Contract include: (a) Provide Animal Shelter and Kenneling services on an as-needed basis for the boarding of animals seized by the City under various authorities, including but not limited to, the animals being abused, the animals being abandoned, the animals being designated as dangerous or aggressive, etc. The proposal sheet submitted should include the per unit cost per day for each type of animal with itemized charges for each element needed for care of the animal during a 24-hr period. (b) Animal Shelter and Kenneling services is required to hold animals up to 180 days, unless adopted out by Animal Control Office or placed in foster/rescue service by the Kennel after the 7-day holding period. (c) Accept all animals presented by the City at any given time, including peak and holiday times, for the intake of animals which can be dedicated and guaranteed to the City of Windcrest. Historically, the City has averaged 12 animals per day in its boarding facility, and has admitted as many as 4 animals in a single day. The proposal sheet submitted should include the per unit cost per day for each type. (d) Provide a quarantine process for animals when needed. The proposal sheet submitted should include the per unit cost per day for each type of animal with itemized charges for each element needed for quarantines. (e) Medical and emotional evaluation of animals once placed in the vendor’s care. Written presentation of recommendation to the Animal Control Officer. Ability in an emergency situation to have access to a veterinarian. (f) Providing quality food, water, medications, and other supplies, such as blankets, toys, and equipment needed to help give each animal the best chance at being adopted out of the facility. (g) Accepting ownership of the animal after the expiration of the 180-day placement. 1.2 Optional Services. Additional consideration will be given to bidders with an established program to permanently place animals with area rescue, foster, and adoption providers once the 7-day holding period has been lifted. These optional services will not be contractually required, but the city will compensate the successful bidder on a per-placement basis for animals permanently placed with rescue, foster, or adoption providers by the vendor. For animals that are permanently placed by the vendor within 45 days the vendor shall be receive a bonus compensation with $650 per-placement and if permanently placed within 90 days the bonus compensation shall be $300.00. 1.3 Veterinarian Services not Requested. It is the vendor’s responsibility to work with the Animal Control Officer, including allowing the Animal Control Officer regular access to animals during advertised business hours, and reporting medical concerns to the Animal Control Officer, so the Animal Control Officer can have proper veterinarian services provided to the animal. For more information,please refer to the attached files or visit www.windcrest-tx.gov/RFP URL: Addendum: Class/Item Code(s): 96206-Animal Care, Animal Control, Animal Health, Animal Shelter, Animal Trapping, Animal Production (Breeding), Animal Training Services, etc., Including Pet Services, All Types 93890-Veterinary Equipment And Accessories (Including Cages And Kennels), Maintenance And Repair