Sports Officiating Services

Title: Sports Officiating Services Deadline: 6/9/2022 5:00 PM   (UTC-07:00) Arizona Status: Open Solicitation Number: RFP PR22-068.2 Description: The City of Avondale is issuing this Request For Proposals seeking proposals from qualified, licensed firms interested in providing professional services consisting of any combination of indoor or outdoor, and adult or youth sports Officiating services for sports games, including but not limited to adult slow-pitch Softball; basketball, soccer, and volleyball as described in the Scope of Work. The City reserves the right to award one (1) primary contract and one (1) secondary contract for each Sports Category.  Pre-Bid Meeting Date: 5/25/2022 9:00 AM Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.Topic: Pre-Submittal Conference RFP PR 22-068.2 Sports Officiating Services Time: May 25, 2022 09:00 AM Arizona Join Zoom Meeting

href="https://avondaleaz.zoom.us/j/87872401708?pwd=aW1tVUhNSHBvcTd0MEdaVURibVY4Zz09" target="_blank">https://avondaleaz.zoom.us/j/87872401708?pwd=aW1tVUhNSHBvcTd0MEdaVURibVY4Zz09 Meeting ID: 878 7240 1708 Passcode: 478788 One tap mobile +17207072699,,87872401708# US (Denver) +12532158782,,87872401708# US (Tacoma) Dial by your location +1 720 707 2699 US (Denver) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 646 558 8656 US (New York) +1 301 715 8592 US (Washington DC) +1 312 626 6799 US (Chicago) Meeting ID: 878 7240 1708 Find your local number: https://avondaleaz.zoom.us/u/kcOWk9i3rd Problem Occurred × Please retry Ok Confirmation × Are you sure you want to remove line item? Yes No Missing Information × Ok Confirmation × Are you sure you want to remove attachment? Yes No Documents: Documents as of 5/18/2022 RFP PR 22-068.2 Sports Officiating Services final.pdf How to respond to an online bid.pdf All Questions Question 1 Posted: 5/25/2022 Question: CITY OF AVONDALE SUMMARY OF OFFICIATING SERVICES VIOLATIONS AND FINES Included herein is a list of fines that may be assessed to the Contractor if not in compliance with the terms and conditions of the Agreement. All final fines shall be assessed at the discretion of the City. City reserves the right to use its discretion and amend/alter these fines as applicable. Description/Violation Type Fine Notes: I. Staff and Scheduling Not in Proper Uniform or On Scheduled Time 15 minutes after the start time For each offense, the Contractor will be compensated for only ½ of the Game Fee. 1st Offense N/A For each offense, the Contractor will be compensated for only ½ of the Game Fee. 2nd Offense N/A For each offense, the Contractor will be compensated for only ½ of the Game Fee 3rd Offense $20.00 per game/match For each offense, the Contractor will be compensated for only ½ of the Game Fee. On the 3rd Offense, a Cure letter will be issued to the Contractor and a $20.00 per game fine will be deducted from the Contractor’s invoice.... Are you talking about $20 per game(i.e. official has 4 games on a particular night and will be fined $20 per game? Also in one spot it states official shall arrive 10 minutes early, another spot states 15. Response: Clarification: 3rd Offense is $20.00 per game/match. This means that on the 3rd Offense, if there are 4 games on the schedule that same day, and the Official is late by more than 15 minutes it is 1 occurrence for that day. The Contractor will be fined $20. per game (for that same Offense/Occurrence). Section 8.1.2 States that Officials are expected to be on site 10 minutes prior to game start time. Section 8.2 is stating that Contractor will not be compensated for services if the Official(s) arrive more than 15 minutes after the scheduled game start time. Posted: 5/25/2022 Question: CITY OF AVONDALE SUMMARY OF OFFICIATING SERVICES VIOLATIONS AND FINES Included herein is a list of fines that may be assessed to the Contractor if not in compliance with the terms and conditions of the Agreement. All final fines shall be assessed at the discretion of the City. City reserves the right to use its discretion and amend/alter these fines as applicable. Description/Violation Type Fine Notes: I. Staff and Scheduling Not in Proper Uniform or On Scheduled Time 15 minutes after the start time For each offense, the Contractor will be compensated for only ½ of the Game Fee. 1st Offense N/A For each offense, the Contractor will be compensated for only ½ of the Game Fee. 2nd Offense N/A For each offense, the Contractor will be compensated for only ½ of the Game Fee 3rd Offense $20.00 per game/match For each offense, the Contractor will be compensated for only ½ of the Game Fee. On the 3rd Offense, a Cure letter will be issued to the Contractor and a $20.00 per game fine will be deducted from the Contractor’s invoice.... Are you talking about $20 per game(i.e. official has 4 games on a particular night and will be fined $20 per game? Also in one spot it states official shall arrive 10 minutes early, another spot states 15. Response: Clarification: 3rd Offense is $20.00 per game/match. This means that on the 3rd Offense, if there are 4 games on the schedule that same day, and the Official is late by more than 15 minutes it is 1 occurrence for that day. The Contractor will be fined $20. per game (for that same Offense/Occurrence). Section 8.1.2 States that Officials are expected to be on site 10 minutes prior to game start time. Section 8.2 is stating that Contractor will not be compensated for services if the Official(s) arrive more than 15 minutes after the scheduled game start time.