Environmental Lead Sample Handler with Software

DocuSign Envelope ID: 51DF6C43-62C9-4386-A8A1-AFC346EA3CD3 DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES | DIVISION OF ee SERVICES STATE OF MAINE PROCUREMENT JUSTIFICATION FORM (PJF) This form must accompany all contract requests and sole source requisitions (RQS) over $5,000 submitted to the Division of Procurement Services. INSTRUCTIONS: Please provide the requested information in the white spaces below. All responses (except signatures) must be typed; no hand-written forms will be accepted. See the guidance document posted with this form on the Division of Procurement Services intranet site (Forms page) for additional instructions. PART 1: OVERVIEW D 4 as ; partment Office/Division/Program: | DHHS/Maine CDC Department Contract Administrator or Grant Coordinator: Chris Moiles / Melanie Boucher (If applicable) Department Reference CD0-23-54CAP39 #: Amount: 38,310.10 Advantage CT/RQS_ | RQS 10A (Contract/Amendment/Grant) ee #: 20220517000000001 357 CONTRACT | Proposed Start

Date: | 7/1/2022 s eae 9/30/2022 Original Start Date: Effective Date: AMENEMENT Previous End Date: New End Date: Project Start Date: Grant Start Date: GRANT Project End Date: Grant End Date: Vendor/Provider/Grantee Name, | SCP Science City, State: | Champlain, N.Y. Brief Description of | Purchase of a new SCP Sample Handler with Software for Goods/Services/Grant: | environmental fead sample preparation and analysis. PART Il: JUSTIFICATION FOR VENDOR SELECTION Check the box below for the justification(s) that applies to this request. (Check all that apply.) A. Competitive Process Oo G. Grant . Amendment H. State Statute/Agency Directed . Single Source/Unique Vendor |. Federal Agency Directed . Proprietary/Copyright/Patents . Willing and Qualified . Emergency K. Client Choice O;/O}O)}@)o ni mlolo|o@ O/O;0;0/;/0 . University Cooperative Project L. Other Authorization Please respond to ALL of the questions in the following sections. REV 10/21/2021 Page 1 of 3 DocuSign Envelope ID: 51DF6C43-62C9-4386-A8A1-AFC346EA3CD3 Procurement Justification Form (PJF) PART lil: SUPPLEMENTAL INFORMATION 4. Provide a more detailed description and explain the need for the goods, services or grant to supplement the response in Part |. In the past two years Maine HETL has experienced a 78% percent increase in testing. HETL has limited testing capabilities in instrumentation and staffing to accommodate the high demand for testing and assist the CDCs Childhood Lead Poisoning Prevention Program. On average HETL has the maximum capacity to analyze 80 samples per day or 400 samples per week utilizing one dedicated instrument and two analysts. However, on average over 1700 samples are received per month and therefore, the demand for testing is higher than our capabilities. The purchase of a new SCP Sample Handler with Software will expand testing capabilities for analyses of environmental lead by increasing sample preparation by 50%, reducing analysis turnaround times by 50%, doubling testing capacity, and improving accuracy and precision of results. Thus, generating better customer satisfaction and financial income to the Maine HETL as well as providing further aid to CDCs CLPPP. 2. Provide a brief justification for the selected vendor to supplement the response in Part Il. Reference the RFP number, if applicable. There are limited vendors that manufacture automated sample preparation units which fit HETLs specific needs and fulfills requirements of the EPA method analysis and accreditation requirements. Several vendors were contacted, and quotes were requested. Quotes were acquired from two qualified vendors that responded including: Environmental Express and Seigniory Chemical Products dba SCP Science. These sample handlers were evaluated based on sample preparation size, capabilities, and pricing. The SCP Sample Handler System was chosen as the best value for the Department. Both systems provide improvements to sample preparation and one year warranty, however each one possesses unique capabilities. The SCP Science sample handler has the capability to automate the preparation of samples including addition of solvents/reagents, diluting samples to volume after digestion, and transferring samples to secondary tubes for analyses on instrumentation. This system also allows for serial dilutions to be completed, customizable rack configurations to optimize sample preparation, sample homogenization through built in stirring units, automated calibration curve preparation, and customizable dispensing by viscosity, speed, and density. The unique feature of the SCP Sample Handler System is the AccuNORM Sensor which allows for standardization and normalization of samples improving accuracy and precision of results. This system also comes with remote installation and training with the purchase of sample handler. SCP also offered a virtual demonstration of the sample handler prior to purchase. The Environmental Express AutoBlock Fill System, despite the pricing being lower than that of the SCP sample handler, has limited capabilities to automate the preparation of samples and can only complete the addition of solvent/reagents and digestion of samples. It lacks the capabilities to dilute samples, homogenize samples, complete serial dilutions, and transfer samples to secondary tubes for analyses on the instrumentation. The HETL Lead Program would benefit most from the versatile capabilities of the SCP Sample Handler over the limited capabilities Environmental Express. The purchase of a new SCP Sample Handler with Software would increase sample preparation by 50%, reduce analysis turnaround times by 50%, double testing capacity, and improving accuracy and precision of results. The Environmental Express sample handler which would still require significant manual labor to prepare samples and only increase sample preparation by 20% and reduce sample turnaround time by 20%. REV 10/21/2021 Page 2 of 3 DocuSign Envelope ID: 51DF6C43-62C9-4386-A8A1-AFC346EA3CD3 8/2/2022Joseph Zrioka el Ariole EA813178102243C... Procurement Justification Form (PJF) PART Ill: SUPPLEMENTAL INFORMATION 3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated to grantee. The SCP Sample Handler System offers pricing and capabilities that are considered fair and reasonable compared to those of other suppliers in the market. This system was designed to maximize efficiency by automating the sample preparation processes specified in EPA methods while requiring the least sample transfers possible and minimizing manual labor and handling of samples that may introduce contamination or error. The versatility of this system and automated sample preparation saves costs in time and manual labor of sample preparation and analysis, doubles testing capacity, reduces samples turnaround time, improves precision of results, and eliminates/reduces human errors or contamination due to sample handling. Funds for the SCP Sample Handler System was approved by CDC through a special funded budget. 4. .Describe the plan for future competition for the goods or services. The Department will solicit competitive quotations for this equipment in the event an additional unit or replacement is needed. PART IV: AMERICAN RESCUE PLAN ACT (ARPA) / MAINE JOBS & RECOVERY PLAN (MJRP) Does this request utilize ARPA/MJRP funds? 0 Yes If Yes, please attach the approved Business Case(s). & No If No, proceed to Part V. PART V: APPROVALS The signatures below indicate approval of this procurement request. Signature of requesting Departments Commissioner (or designee): Clie tar Jo enter 4 Typed Name: cud rlap he(Mo paier text. Date: See ' tT da Signature of DAFS Procurement Official: Click er tap to enter a date Typed Name: } Click or iap here to enter text, Date: REV 10/21/2021 Page 3 of 3