Hazardous Waste - Part 1, Pick up & Disposal Services

Page 1 of 9 STATE OF NEW HAMPSHIRE Department of Administrative Services Division of Procurement and Support Services Bureau of Purchase and Property State House Annex Concord, New Hampshire 03301 Date: December 19, 2019 NOTICE OF CONTRACT (Updated State Contact) COMMODITY: HAZARDOUS WASTE – PART I – PICK UP AND DISPOSAL SERVICES CONTRACT NO.: 8002215 NIGP: 926-4500 VENDOR: TRADEBE TREATMENT & RECYCLING NE LLC VENDOR #: 230985 CONTACT PERSON(s): Contract Manager, Kris Fournier 410 Shattuck Way Newington, NH 03801 Tel. No.: (888) 276-0885 Fax. No.: (603) 396-0556 E-Mail: kris.fournier@tradebe.com Corporate Contract Manager, Robert O’Brien 234 Hobart Street Meriden, CT 06451 Tel. No.: (203) 238-6745 Fax. No.: (203) 630-4415 E-Mail: kris.fournier@tradebe.com EFFECTIVE FROM: September 6, 2017 through August 31, 2020 TERMINATION: The State of New Hampshire shall

have the right to terminate the contract(s) at any time by giving the successful Contractor a thirty (30) day written notice. ELIGIBLE PARTICIPANTS: Political sub-divisions (counties, cities, towns, school districts, special district or precinct, or any other governmental organization), or any nonprofit agency under the provisions of section 501c of the federal internal revenue code, are eligible to participate at their discretion. In doing so, they are entitled to the prices established under the contract(s). However, they are responsible for their association with the successful Contractor. The State of New Hampshire assumes no liability of any kind between the successful Contractor and any of these entities QUESTIONS: Jeffrey Haley, Purchasing Agent Tel. No.: (603) 271-2202 E-Mail: Jeffrey.Haley@nh.gov mailto:kris.fournier@tradebe.com mailto:kris.fournier@tradebe.com mailto:Jeffrey.Haley@nh.gov Page 2 of 9 STATE OF NEW HAMPSHIRE DEPARTMENT OF ADMINISTRATIVE SERVICES HAZARDOUS WASTE – PART I – PICK UP AND DISPOSAL PERFORMING SERVICES: The Contractor will perform all services according to the requirements and specifications of this Contract and the New Hampshire Department of Administrative Services. The purpose of this contract is to provide all labor, tools, transportation, materials, equipment and permits as necessary to provide Hazardous Waste-Part I-Pick-Up & Disposal at the locations and other agencies/locations as needed for the entire State of New Hampshire. The Contractor shall work on an on-call basis with the State and shall be available to provide work schedules to the State within two (2) business days of the request and to conduct Hazardous Waste-Part I-Pick-Up & Disposal within five (5) business days of the request. All services performed under this Contract(s) shall be performed Monday through Friday, excluding State of NH holidays, between the hours of 7:30 A.M. and 4:00 P.M, local time, unless there is an emergency or other arrangements are made in advance with the State. Any deviation in work hours shall be pre-approved by the requesting agency. The State requires five (5) business days advance knowledge of said work schedules to provide security and access to respective work areas. No premium charges shall be paid for any off-hour work. The Contractor shall not commence work until a conference is held with each agency, at which representatives of the Contractor and the State are present. The conference shall be arranged by the requesting agency (State). SERVICES A. Services to be provided under this Contract shall include: 1. Laboratory chemical identification; 2. Identification of laboratory chemicals from trade names; 3. Analysis and classification of unknown chemicals; 4. Packaging, labeling, and packing list preparation for disposal in accordance with DOT and EPA regulations; 5. Manifest preparation and processing - Land Ban Forms for EPA compliance, Bill of Ladings; 6. Transportation of chemicals to disposal sites; 7. Recycling, treatment, and/or final disposal of the waste. PICKUP, TRANSPORTATION AND DISPOSAL OF WASTES A. The Contractor shall pick up hazardous wastes generated by Agencies. The operation will include: (1) providing and preparing US EPA/DOT Uniform Hazardous Waste Manifest and Land Ban, or if appropriate Bills of Lading, (2) segregating, profiling, providing packaging, containerizing, and labeling forms for the waste to be shipped (all whenever necessary), (3) loading the wastes into vehicles, (4) transporting the wastes to a permitted hazardous waste treatment, recycling, or disposal facility or facilities and (5) recycling, treating, incinerating, or finally disposing of the wastes. Final disposition shall include treatment by recycling whenever possible. All of the foregoing phases of operation, and any additional phases conducted by the Contractor, shall be performed in accordance with all applicable federal and State statutes and regulations. These statutes and regulations shall include, but not be limited to, the Federal Resource Conservation and Recovery Act, the State of New Hampshire’s RSA Chapter 147-A and RSA 149- M, and the State of New Hampshire’s Hazardous Waste Rules, Env-Wm 100-1000 and New Hampshire’s Solid Waste Rules Env-Wm 100-300 and 2100-3700. B. The Contractor shall also provide consultation, as requested, by the State or Agency under this Part. Such consultation may include recommendations for packing, containerizing, or storing of wastes. Page 3 of 9 C. The Contractor shall deliver all hazardous wastes collected under the Contract to hazardous waste facilities that currently hold valid State or federal permits issued in accordance with federal and State approved Resource Conservation and Recovery Act Standards. The Contractor shall deliver any solid waste to a permitted facility as defined by RSA 149-M. The State or Agency reserves the right to review the proposed treatment and/or disposal facilities and reject the use of any facility it may consider inappropriate for waste disposal. D. The Contractor shall have and maintain throughout the Contract: 1. A valid identification number from the U.S. Environmental Protection Agency; 2. A valid State of New Hampshire registration to transport hazardous waste; 3. Proper vehicle identification for each vehicle used by the Contractor to transport waste from the site; and required EPA/DOT Uniform Hazardous Waste Manifest forms and Land Ban forms, or as appropriate Bills of Lading shall be carried in the vehicle for each transported load. E. When requested, the Contractor shall assist State or Agency employees who coordinate these contracted pick-up operations in the requirements for waste labeling and packing. Said assistance may include but not be limited to, providing occasional consultation on collection and packaging methods and providing assistance in completing or fully preparing the EPA/DOT Uniform Hazardous Waste Manifest and/or Land Ban forms. Said consultation shall be paid for under Chemist hourly rates. F. The Contractor shall, upon request or whenever appropriate, provide containers and packaging materials necessary to transport the wastes in accordance with 49 CFR, Parts 172, 173, 178, and 179. Said containers shall include DOT shippable 5-gallon pails with lids of plastic or metal. G. The Contractor shall be responsible for determining if each waste is acceptable for safe transportation and if each waste can be disposed of, recycled, or treated in an approved manner before the waste is removed from the site of generation. H. The Contractor agrees to send Certificates of Ultimate Disposal, Recycling or Other Treatment and EPA/DOT Uniform Hazardous Waste Manifest, EPA Form 8700-22 to the State or Agency for waste collected by the Contractor at the generator’s facility. Upon the request of the State or Agency, copies of said forms shall be sent to the State or Agency after delivery to the permitted hazardous waste recycling, treatment or disposal facility. I. The Contractor shall have in place and operating a system which tracks chemical transportation from the generator site to the ultimate disposal or recycling facility. The Contractor shall provide the State with proof that this system is in place. J. The collection and handling of petroleum tank bottom sludges (Section I-35). The work under this item consists of removing the sludges from the petroleum storage tank (s), placing the sludges in containers appropriate for the particular job, transporting and disposing of those sludges. The sludges may result from the storage of all forms of petroleum products including gasoline, fuel oil and motor oil. K. The collection and handling for paint tank bottom sludges (Section I-41). The work under this item consists of removing the sludges from the paint storage tank (s), placing the sludges in containers appropriate for the particular job, transporting and disposing of those sludges. The Contractor shall be responsible for the removal of the sludges from the tanks. The Contractor shall not be required to clean the tanks following sludge removal. L. The collection and handling for radiological waste (Section I-48). The work under this item consists of removing low level and solid form items such as laboratory check sources, aircraft gauges, measurement gauges, markers, self-illuminating devised, ceramics, watches, jewelry and similar materials. Such items may be comprised of, and/or contaminated by, radioisotopes classified as by- product, source, or naturally occurring. The radioactivity may range from just above background to levels that exceed public exposure limits, but not to the extent of being immediately injurious to life or health. M. All disposal or recycling facilities destined to receive waste under the contract shall be properly permitted to handle the waste but cannot be a listed Superfund Site, nor a site that has been Cerclisted (targeted for investigation). Page 4 of 9 LABOR TITLES AND QUALIFICATIONS The personnel functioning in the labor titles listed in all four parts of the bid shall meet following minimum requirements and perform the stated functions: Title Job Definition Requirements Field Chemist  Operate analytical testing equipment or instruments.  Possess broad knowledge of field packing chemicals and manifesting of hazardous waste.  Knowledge of lab packs policies, procedures and paperwork preparation.  Prepare field samples in accordance with applicable standards and required protocols, per EPA SW-846.  Collect field samples for chemical testing and analysis (per EPA-SW-846), following proper procedures to ensure representative samples and adequate chain of custody documentation.  Prepare lab packs of waste materials for transportation in accordance with applicable regulations and standards.  Prepare and maintains required documentation of work performed.  Act as a consultant to the using Agency involving issues of consolidating, segregating, and disposing of hazardous materials and wastes.  Minimum of one (1) year of experience as an environmental chemist.  Bachelor of Science degree in chemistry or chemical technology or equivalent training and experience.  OSHA health and safety trained (29CFR 1910.120) 40-hour OSHA Training.  Trained and experienced in sampling procedures, lab packing, container handling, and handling of hazardous waste. Technician  Perform various tasks associated with cleanup of hazardous and petroleum contaminated sites.  Has knowledge of and is capable of working in Level A, B, and C personal protective equipment.  Operate small pieces of equipment such as pumps, oil booms, generators and other equipment used in site cleanup.  Minimum high school education or equivalent.  Minimum of one year of experience as a laborer in environmental service industry.  General understanding of job requirements and site risks. OSHA health and safety trained (29CFR 1910.120), 40 hour training.  Possess a valid driver’s license. Driver  Operates dump trucks, tractor-trailer, vacuum trucks, pickups, and/or rack trucks.  A clean driving record over the past year. Meet all appropriate State and federal licensing requirements.  Have knowledge and experience in operating the specific piece of equipment they bring to a site. GENERAL TERMS AND CONDITIONS 1. The Contractor shall provide for recycling or incineration of chemicals and wastes to the greatest extent possible. Chemicals shall be packaged whenever possible for direct disposal and not for repackaging at a transfer station unless destined for recycling. 2. The Contractor will be required to provide regulatory & technical consulting services as described for Part I. 3. When contacted by representatives of the press, the Contractor shall refer all questions to the State for a response. 4. The Contractor shall pick up hazardous waste from eligible State entities and Agencies, as specified herein. Wastes shall be coded with the proper Hazard Code when co-mingled with other wastes at all points up to and including final disposition. 5. The Contractor shall provide a single price for the disposal of specific types of wastes collected under the Contract. Whenever possible, the wastes shall be recycled. However, when this is not possible, the Contractor shall use the following disposal preference list in order of priority: Recycling, Page 5 of 9 Treatment, Incineration, or Landfilling. 6. The Contractor shall be capable of handling and disposing or recycling of highly reactive chemicals, including but not limited to those classified as: Spontaneously decomposing temperature sensitive; Shock, friction, and/or static charge sensitive; Oxidizing liquids; Air exposure sensitive; and Water exposure sensitive. 7. It shall be the Contractor’s responsibility to obtain all local, State, and Federal permits required under the Contract. 8. The Contractor and its personnel, including any subcontractors approved by the State, shall observe all regulations or special restrictions in effect at the State Agency, and shall be allowed only in areas where services are being performed. The use of State telephones is prohibited. 9. The Contractor, in conducting the Work, shall comply with current U.S. Environmental Protection Agency Rules and Regulations; New Hampshire Revised Statutes Annotated (RSA) Chapter 146-A and C; RSA 147-A, B, C, and D; RSA Chapter 149-D; and all provisions, rules and regulations, referenced to and promulgated thereunder including, but not limited to, the New Hampshire Hazardous Materials Incident Emergency Response Plan, and the Department of Environmental Services November 2001 Revision of the Emergency Response Protocol. Any revisions, additions, or deletions to any of the foregoing prior to or during the term of the Contract, shall be deemed to supersede and replace those in current use. HEALTH AND SAFETY 1. It is important in the handling of hazardous materials that extreme caution be taken to prevent any accidents, spills, releases, or fires. The Contractor shall, therefore, be required to implement a safety plan and provide assurances that all of the Contractor’s personnel who may come in contact with and/or transport the hazardous materials are familiar with the safety precautions and spill cleanup procedures. 2. In performance of work under any awarded contract the Contractor shall, at a minimum, satisfy all federal, State, and local statutes, regulations, ordinances, etc., regarding health and safety. The Contractor shall ensure complete compliance with all the requirements of 29 CFR 1910.120 “Hazardous Waste Operations and Emergency Response” Final Rule. Beyond these minimum requirements, the Contractor shall develop and make available to the State for review a Health and Safety Plan (HASP) specific to the release or spill site. These plans shall include: descriptions of measures designed to protect the health and safety of the incident responders, location of nearest hospital, and names of safety personnel. 3. The Contractor shall have sufficiently trained staff as safety personnel and as hazardous waste technicians and operators. 4. The Contractor shall be responsible to the State and the local fire department, whenever appropriate, of any accidents, spills, releases, or fires involving hazardous materials, and for coordinating responses with the local fire department and with the Department of Environmental Services, Waste Management Division. 5. The Contractor shall have adequate safety equipment readily available for responding to any spills or other emergencies associated with the projects under the Contract. 6. The Contractor shall adhere to proper safety procedures for handling and transporting hazardous materials and shall respond to hazardous material discharge incidents in a manner that shall include the procedures set forth in these specifications. Page 6 of 9 CONTRACTOR PAYMENT REQUEST FORMAT & CONTENT A. The Contractor shall invoice each Assignment separately. For longer duration projects, multiple invoices may be submitted. Each invoice shall be submitted in the appropriate electronic format prescribed by the State. 1. Each payment request or invoice shall include the following information: a) Department Agency Site Number, Project Type, Site Name, Town or City. b) Contractor project number and dates when work was performed. c) Invoice number and date. d) Contract number e) Project description (for example, “Laboratory Waste Pick-Up). B. Invoice detail shall include the following for each item: a) Contract Item Number (Note that this shall match the Item Number in the Contract. Payment shall not be made for billed items if not associated with a Contract Item number or approved change order); b) Item Description; c) Quantity Billed; d) Contract Item Price; e) Contract Unit; and f) Total amount billed C. Mobilization/Demobilization: the transportation of personnel and equipment to and from the job site including mileage, tolls, parking, lodging and meals. PAYMENT Payments shall be made via ACH. Use the following link to enroll with the State Treasury for ACH payments: https://www.nh.gov/treasury PRICING STRUCTURE SCHEDULED PICK-UP OF WASTE TRANSPORT / DRIVER COOS COUNTY $300 GRAFTON COUNTY $300 CARROLL COUNTY $100 SULLIVAN COUNTY $300 MERRIMACK COUNTY $300 BELKNAP $100 STRAFFORD $100 CHESHIRE $300 HILLSBOROUGH $300 ROCKINGHAM $100 PERSONNEL: I-1 & I-2 All rates shall start when personnel arrives at the Work site. All rates shall stop when personnel leaves the Work site. The Contractor’s personnel shall be equipped with the proper tools of the trade (hand tools, small power tools, ladders, etc.) and appropriate supplies for the Work when first arriving at the work site. The Contractor’s personnel shall obtain any supplies needed to complete the job at the most expeditious and cost effective manner. Page 3 of 9 Part I - Hazardous & Noxious Waste Disposal Bid Sheet Waste Categories & Codes 1 gallon 5 gallon 15 gallon 30 gallon 55 gallon Hourly Unit Price Unit Price Unit Price Unit Price Unit Price Rate I-1 Chemist: Field Testing, Containerizing, Labpack Wastes $ 55.00 I-2 Technician: Containerizing Labpack, Loading Wastes $ 45.00 I-3 Reactive Wastes, Solid (D003) i.e. cyanides, sulfides, explosives $ 150.00 $ 250.00 $ 300.00 I-4 Reactive Wastes, Liquid (D003) i.e. peroxides, perchlorates $ 150.00 $ 250.00 $ 300.00 I-5 Oxidizer Wastes, Solids, Flammable (D001) $ 95.00 $ 150.00 $ 300.00 I-6 Oxidizer Wastes, Liquids, Flammable (D001) $ 95.00 $ 150.00 $ 300.00 I-7 Spent Halogenated Waste (F002), mixtures and blends $ 28.00 $ 35.00 $ 59.00 I-8 Spent Non-Halogenated Waste (F003), mixtures/blends $ 28.00 $ 35.00 $ 59.00 I-9 Waste Acids w/pH 2 (D002) i.e. sulfuric, phosphoric, nitric $ 40.00 $ 88.00 $135.00 I-10 Waste Base w/pH >12.5 (D002) i.e. bleach, sodium hydroxide $ 40.00 $ 53.00 $125.00 I-11 Liquid Wastes Containing Arsenic (D004) $ 53.00 $ 99.00 I-12 Liquid Wastes Contain Mercury Salts (D009) $ 175.00 $ 300.00 I-13 Toxic Substances & Poisonous Liquids i.e. chloroform, formalin $ 40.00 $ 102.00 $ 176.00 I-14 Lab Packs, Flammable Waste for Incineration $ 61.00 $ 119.00 $ 166.00 $ 216.00 I-15 Empty Drums, Used $ 30.00 I-16 Pails & Drums, New, DOT Shippable $ 15.00 $ 15.00 $ 35.00 $ 40.00 $ 35.00 I-17 Waste Pesticides or Herbicides, Liquids $ 75.00 $ 130.00 $ 375.00 I-18 Waste Pesticides or Herbicides, Solids $ 65.00 $ 110.00 $ 225.00 I-19 Fuel Type Petroleum Products for recycling, D001 $ 34.00 $ 62.00 $ 80.00 $ 112.00 I-20 Lubrication Products i.e. grease, pump oils $ 20.00 $ 40.00 $ 55.00 Page 4 of 9 I-21 Used Crankcase Oils, MVA leaks, Garage Oils $ 36.00 $ 47.00 $ 67.00 I-22 Lab Waste Acetone (F003) $ 28.00 I-23 Lab Waste Ispropanol (D001) $ 28.00 I-24 Lab Waste Ethanol (D001) $ 28.00 I-25 Lab Waste Pyridine (F005) $ 28.00 I-26 Waste Heavy Metals (D002, 5-8, 10, 11) containing nitric acid $ 118.00 $ 195.00 I-27 Lab Waste Mercury Standards/water (D002 & D009) $ 235.00 I-28 Lab Waste Phenol, (D002) $ 54.00 I-29 Lab Waste Cadmium in water with phosphoric acid (D002 & D006) $ 53.00 $ 79.00 I-30 Lab Waste Haloacetic Acid with phosphoric acid & MtBE (D002) $ 66.00 I-31 Elemental Mercury wastes $ 175.00 $ 250.00 I-32 Oily Water, Non-Flammable $ 20.00 $ 40.00 $ 50.00 I-33 Waste Gasoline-contaminated Solids i.e. speedy-dri, sorbants $ 58.00 $ 123.00 $ 157.00 $ 214.00 I-34 Waste Petroleum-contaminated Solids i.e. speedy-dri, sorbants $ 24.00 $ 56.00 $ 92.00 I-35 Collection and handling of petroleum tank bottom sludge $ 75.00 I-36 Non-Hazardous Waste, Non-RCRA Spill Debris and Soil $ 52.00 $ 145.00 I-37 Used Lead-Acid Batteries $ 48.00 $ 109.00 I-38 Waste Lead-based Paint Materials $ 53.00 $ 134.00 I-39 Waste Oil-based Paint Materials $ 39.00 $ 132.00 I-40 Waste Latex Paint Materials $ 20.00 $ 45.00 I-41 Collection and handling of paint tank bottom sludge $ 50.00 I-42 Used Aerosol Cans, Flammable $ 62.00 $ 118.00 I-43 Broken Mercury Thermometers, Barometers, etc. $ 175.00 $ 250.00 Page 5 of 9 I-44 Lab Analysis for Disposal Approval $ 20.00 I-45 Waste Propylene Glycol, Antifreeze, Non-Hazardous $ 33.00 I-46 Corrosive/Organic Mixtures for thermal treatment; $ 153.00 I-47 DOT Exemption Pack $ 22.00 I-48 Radiological Waste $ 785.00 I-49 Waste Fire Extinguishers (ABC type) - 12" diameter x 40 " $45.00 PERFORMING SERVICES: SERVICES PICKUP, TRANSPORTATION AND DISPOSAL OF WASTES Labor Titles and Qualifications GENERAL TERMS AND CONDITIONS HEALTH AND SAFETY