Continuing Geotechnical (GEO) Services

Agency City of Port St. Lucie, Procurement Management Department
Bid Type Request for Proposal
Bid Number RFP-20180093-0-2018/jer
Fiscal Year 2018
Bid Writer June Raymond
Bid Name Continuing Geotechnical (GEO) Services
Bid Status Under Evaluation
Bid Status Text None
Award To
Due Date/Time 3/16/2018 2:00 PM Eastern
Broadcast Date 2/14/2018
Bid Bond
Project Estimated
Budget
Plan (blueprint)
Distribution Options None
Distribution Method Download and Mail
Distributed By Onvia DemandStar
Distribution Notes None
Scope of Work The Engineer shall perform, pursuant to RFP # 20180093 Continuing Geotechnical (GEO) Services for the City. The projects for this work will come from the current Five-Year Capital Improvement Program (CIP) and any amendments during the term of this contract. Separate contracts will be created for the projects within the CIP requiring GEO Services, as determined by the City.

Depending upon the individual project, compliance with various federal guidelines may be required. A broader more defined scope of work will be developed for each individual project.
The first order of the qualifying firms will be determined by a public drawing. The names of the selected qualified firms will be picked at random. The method of award for the ‘Continuing Services Projects’ will be based on a strict rotation basis per the maximum amount per year, per discipline as established by the various departments for the term of the contract. Once that maximum amount per award is met, the firm will not be eligible for other projects for that contract period until the other firms in the rotation have reached equitable amounts for the remaining term of the contract. The Procurement Management Department will establish a data base and monitor the rotation of the awards to the firms.
The following EXCEPTIONS shall apply to the rotation list:
1. The prime shall not be the prime or subconsultant for another discipline of the same project. If that situation arises, the next firm in the rotation will be utilized and that skipped firm will be first in line for the next project in the rotation.
2. When the maximum dollar amount per contract period is met by a firm whether that firm is a prime or a subconsultant, that firm will not receive another award until all firms in the rotation have received equitable dollar amounts of awards.
3. If a firm indicates in writing that it is unable to meet the scope of work or schedule for the specific project.
Each fiscal year the City will review the departments’ budgets to determine whether there has been any significant changes in the budgets. The City will then determine if there’s a significant change from what was originally proposed to amend the maximum amount awarded per firm. Each contract anniversary the maximum amount of award per firm will be established based on the City’s adopted Capital Budget.
A firm may be selected for more than one discipline. A Geotechnical firm may perform as a subconsultant for more than one CEI firm and also as prime on a Geotechnical Continuing Services contract with the City, keeping in mind exception # 2 on the Exceptions to the rotation list. A firm cannot submit as a prime for a project and as a subconsultant for another firm on the same project. Firms will be required to submit in writing any changes in their team, within fourteen (14) calendar days of the change to the City for approval. Changes in the personnel of a firm at the annual review may not result in any action taken by the City.
The selected firms will be evaluated by the City upon completion of a project or, at a minimum, annually to verify current qualifications, capacity and experience. The evaluations will be used as a measurement of the firms’ performance and may be included in the review process for future solicitations for services by the City. Any unsuitable evaluation may result in termination of the existing Continuing Services Contract.
Geotechnical tests may include, but are not limited to, the following:
Sidewalk:
• Subsurface Investigations
• Soil type/ classification
• Compaction
• Permeability
• Construction Material

E-Bidding No