Postage Machine for the Town of Merrimack

Town of Merrimack, New Hampshire 6 Baboosic Lake Rd · Merrimack, NH 03054 · www.merrimacknh.gov April 11, 2024 REQUEST FOR BID POSTAGE MACHINES Bids will be received by the Town of Merrimack until 2:00pm Friday, April 26, 2024, for providing a new mailing machine to be purchased, and a postage meter to be rented, in compliance with USPS Intelligent Mail Indicia (IMI) for 2024, in accordance with the enclosed specifications and following conditions: The proposed postage machines shall be located at the Town Hall Complex, 6 Baboosic Lake Rd, Merrimack, NH. This machine will be comparable to the iX-5 Series, and will be used by several departments. The Town will take into consideration the cost of supplies not included in the maintenance agreement, therefore provide a list of all supplies needed to be purchased and the price guaranteed for the first year. The Town reserves the right to reject any or all proposals,

re-bid, negotiate any contracts, to waive irregularities in the proposals, and to accept the proposal which, in the Town’s sole discretion, best serves the interest of the Town, and waive any formalities in the bid process. The bid shall be submitted on the Bid Form furnished herewith and shall exclude state and federal taxes not applicable to municipalities. The proposal price shall be quoted F.O.B. Town of Merrimack, 6 Baboosic Lake Rd, Merrimack, NH 03054. Vendors may submit more than one bid, but each bid shall be reflected on a separate Bid Form. Complete descriptive literature, including warranty information and a pricing sheet for supplies shall accompany the bid. Bids must be marked “Bid for Postage Machine” and shall be faxed to the Town of Merrimack Finance Department at (603) 424-0516 or delivered to the Finance Department located at 6 Baboosic Lake Rd, Merrimack, NH by the date and time specified above. The Town of Merrimack’s Purchasing Policy is available on the Town’s website: http://www.merrimacknh.gov/town/departments/finance/bid_opportunities; a copy may be obtained by contacting the Purchasing Agent. It is the bidder’s responsibility to confirm the bid is received by the Finance Department by the date and time specified. For additional information contact Kelly Valluzzi, Purchasing Agent, at kvalluzzi@merrimacknh.gov (603) 424- 7075. http://www.merrimacknh.gov/ mailto:kvalluzzi@merrimacknh.gov TOWN _______________________________________________ FINANCE DEPARTMENT 6 Baboosic Lake Road Tel: 603-424-7075 Merrimack, NH 03054 Fax: 603-424-0516 TOWN OF MERRIMACK, NEW HAMPSHIRE BID SPECIFICATIONS SPECIFICATIONS FOR POSTAGE MACHINE Minimum requirements for the Town Hall postage machine:  iX-5 Series or equal  Automatic Feeder  Processing speed of at least 110 LPM  USPS Based IMI Meter  Weighing Platform of 5, 10, 30 or 70 lb  Minimum of 25 programmable accounts.  Selection to seal envelopes or not.  On-site initial training  Set up will include up to six jobs programmed by bidder. Optional items:  E-Services: eDelivery Confirmation, eSignature Confirmation, & eCertified .  Electronic return receipt for Certified Mail. TOWN _______________________________________________ FINANCE DEPARTMENT 6 Baboosic Lake Road Tel: 603-424-7075 Merrimack, NH 03054 Fax: 603-424-0516 TOWN OF MERRIMACK, NEW HAMPSHIRE Bid on Postage Machine BID FORM Due by 2:00PM, Friday, April 26, 2024 To provide one (1) iX-5 Series or equal to the Town Hall Complex, including delivery, installation and training, according to the Town’s bid specifications: $_____________________________ Mfg & Model#_______________________________________________________________________ Maintenance Agreement: Annual Service Cost 2024 – 2025 $_______________________ Annual Service Cost 2025 – 2026 (optional) $_______________________ Annual Service Cost 2026 – 2027 (optional) $_______________________ The agreement, including a list of parts and services covered is included ____Y ____N List of supplies not included in maintenance agreement: Ink Part # _______________ # imprints ________________ price:$_______________ Tape Part#______________ # _______________________ price:$_______________ Sealer Part#_____________ size_____________________ price:$_______________ Other: ___________________________________________ price:$_______________ Meter Rental: monthly cost: $_________________ Optional items:  E-Services: eDelivery Confirmation, eSignature Confirmation, & eCertified $_________  Electronic return receipt for Certified Mail. $_________ Detailed specifications enclosed yes___ no___ Delivery will be made within ____ calendar days after receipt of the Town’s related purchase order. The above bid is provided in accordance with the Town’s bid invitation dated April 11, 2024, except as indicated below: _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ Bidder:_______________________________________________________________________ Street Address:_________________________________________________________________ City, State, Zip Code:____________________________________________________________ Phone No:_____________________________ Fax No:_________________________________ Authorized Signature:___________________________________________________________ Printed Name:________________________________________ Date:_____________________ E-Mail:_______________________________________________________________________ The following customers are presently operating similar equipment to the proposed: Name: ______________________________________________________ Street Address: _______________________________________________ City, State, Zip Code: __________________________________________ Telephone No.: _______________________________________________ Contact: _____________________________________________________ Name: ______________________________________________________ Street Address: _______________________________________________ City, State, Zip Code: __________________________________________ Telephone No.: _______________________________________________ Contact: _____________________________________________________ Maintenance service has been provided to the following customers during the last three years. Name: ______________________________________________________ Street Address: _______________________________________________ City, State, Zip Code: __________________________________________ Telephone No.: _______________________________________________ Contact: _____________________________________________________ Name: ______________________________________________________ Street Address: _______________________________________________ City, State, Zip Code: __________________________________________ Telephone No.: _______________________________________________ Contact: _____________________________________________________ Enclosure: _____ Complete descriptive literature _____ Maintenance agreement _____ Any materials relevant to service and training