Architectural Services Continuing Contracts

Page 1 of 3 Request for Qualifications Continuing Contracts - Architectural Services Northwest Florida Region RFQ-REDM17/18-010 ADDENDUM #1 FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3), FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES. The Department’s responses to timely submitted questions are below. Question Number Section Page Number Question Response 1 Instructions, number 2 2 We are excited to submit our qualifications for RFQ-REDM17/19-010 but I am having trouble finding the required PQs form anywhere on the website. Can you please help me by sending a link or sending me the needed documents? The PQS form (AE12a) can be found on the Department’s webpage at https://www.dms.myflorida.com/business_operations/re

al_estate_development_and_management/building_con struction/forms_and_documents. 2 In line 1 of the PQS form (AE12a) titled ‘PROJECT NUMBER’, should we list the project number as N/A as shown on the advertisement? Or should we include the RFQ project number (RFQ-REDM17/18- 010) instead? Yes, the project number may be listed as “N/A”. 3 Since this is an architectural minor services contract, we will not have a proposed team of subcontractors/consultants (i.e.- The Department will only review the qualifications of the prime firm. No additional team members are required. https://www.dms.myflorida.com/business_operations/real_estate_development_and_management/building_construction/forms_and_documents https://www.dms.myflorida.com/business_operations/real_estate_development_and_management/building_construction/forms_and_documents https://www.dms.myflorida.com/business_operations/real_estate_development_and_management/building_construction/forms_and_documents Page 2 of 3 Question Number Section Page Number Question Response engineers or specialty consultants). Please confirm that no additional team members such as engineers or specialty consultants are expected as part of this submittal. 4 Who should the Letter of Interest be addressed to? Is there a specific person or selection committee member (i.e. Attention: Ryan Meikenhous or someone else)? The Letter of Interest may be addressed to the Committee or Ryan Meikenhous. 5 Is there a page number limit to the submittal? There is no page number limit to the submittal. 6 Can we add multiple engineering firms for the same discipline to allow for reciprocity. If so, how do we show that on the PQS form? The Department will only review the qualifications of the prime firm. 7 Are we to address the interview portion of the grading criteria in the proposal phase? For example: References, Understanding of Program and Methodology? No. 8 Is there a page limit? There is no page number limit to the submittal. 9 Are we allowed to put the PQS or sf330 forms in our own format as long as the information remains the same order. No, please use the templates as available online. 10 Do you need license information on only the prime firm or all firms? The Department will only review the qualifications of the prime firm. 11 Do you need license information on architects and engineers? Or just firm? The Department will only review the qualifications of the prime firm however, you may submit all licenses. 12 Is the PQS firm only to be filled out by the prime for sections 4, 5 & 7? Yes. The Department will only review the qualifications of the prime firm. Page 3 of 3 Question Number Section Page Number Question Response 13 Does the PDF sections need to be book marked in adobe or would a divider page indicating the section break be acceptable? Any PDF format is acceptable as long as all sections are included. 14 Please confirm that electronic PDF version is a combined PDF of all sections not individual PDF’s of each section. The electronic PDF version can be one combined file or each section can be its own PDF. 15 Location of proposed project (column J): If no projects have been identified what distance should we specify? The prime firm does not specify a distance. The prime firm’s office in relation to the project (in this case a region of projects) will determine the score for Column J. 16 Will Column M be measured by Section’s E and F in the SF330? No, the individual committee members will determine the score of Column M after reviewing the firm’s submittal. 17 What types of projects or tasks for Professional Services, (or examples of tasks) will be assigned to the Architectural firms? Tasks can include but are not limited to studies, renovations, as-builts, ADA related items, etc. 18 The estimated construction costs, planning in what field? The construction costs can be any amount up to $2,000,000.00. AE-Continuing Contracts - Northwest 1 STATE OF FLORIDA, DEPARTMENT OF MANAGEMENT SERVICES REAL ESTATE DEVELOPMENT AND MANAGEMENT PUBLIC ANNOUNCEMENT FOR PROFESSIONAL SERVICES FOR CONTINUING CONTRACTS - ARCHITECTURAL SERVICES NORTHWEST FLORIDA REGION June 5, 2018 RFQ Number: RFQ-REDM17/18-010 Project Number: NA Project Name: Architectural Services Continuing Contracts Project Location: Northwest Florida Region The State of Florida, Department of Management Services (DMS), Division of Real Estate Development and Management, requests qualifications from Architectural firms to provide Professional Services primarily in the Northwest Florida Region. These services may be used for projects anywhere in the State of Florida, however, it is anticipated that the vendors selected during this process will be activated for projects in the Northwest part of the State. The Northwest Region is defined as all counties west of and including Taylor and Madison County. A minimum of three (3) firms for the Northwest Florida Region may be selected under this Continuing Contract and will be responsible for assigned projects having estimated construction costs, planning or study fees not exceeding the threshold amounts of $2,000,000.00 (construction) and $200,000.00 (planning or study fees) respectively, provided for in Section 287.055, Florida Statutes. This contract will be for an initial period of two (2) years with an option to renew for an additional two-year period. QUALIFICATIONS SELECTION CRITERIA: Firms must be properly licensed in the State of Florida at the time of submittal. Firms are advised that plans and specifications for Architect Engineer projects may be reused. Selections will be made in accordance with Chapter 287.055, Florida Statues. INTERVIEWS: The Selection Committee will conduct interviews with and may require public presentation by no fewer than three (3) firms regarding their qualifications, approach to the project, and ability to furnish the required services. Selection of finalists for interview will be made on the basis of professional services qualifications including related architectural experience and ability of professional personnel, location, billable staff, recent, current and projected workloads of the firms, Florida licensed staff, and volume of DMS and other State Agency work. The list of firms selected for interview by the Selection Committee will be posted on the DMS website. Each invitee will be notified by AE-Continuing Contracts - Northwest 2 fax/email of the date and time of its interview/presentation. All interviews will be held at the following address: Department of Management Services, Division of Real Estate Development and Management, 4050 Esplanade Way, Tallahassee, Florida 32399. INSTRUCTIONS: Firms interested in being considered for this project must submit five (5) printed copies and one scanned copy of the entire response in Adobe (.pdf) on a thumb drive of their submittal with a table of contents and tabbed sections in the following order: 1. A Letter of interest detailing the firm's qualifications, related experience, the firm's abilities to do the work, and to meet the above referenced selection criteria. 2. Professional Qualifications Supplement (PQS). Specify number of billable staff within the office address listed in Item 2, whether or not you have current or previous DMS or Agency State Work. (You must use “DMS Form AE12a-Rev 7/12” which may be obtained from the DMS website under Forms and Documents). 3. A copy of the firm's current Florida Department of Business and Professional Regulation License. 4. For Corporations only: If the firm offering services is a corporation, it must be properly registered with the Florida Department of State to practice their profession in Florida and must provide a copy of the firm’s current Florida Corporate Registration. 5. Completed Federal GSA Standard Form 330 (Rev. 8/2016). (This Form may be downloaded at http://www.gsa.gov/). SPECIAL NOTE FOR INTERESTED FIRMS: For information only, you may download the Professional Services Evaluation Form and the Selection of Design Professional booklet for selection criteria information. (These documents may be obtained from the DMS website under Forms and Documents). SELECTION SCHEDULE: The table below contains the Timeline of Events for this advertisement. Firms shall become familiar with the Timeline of Events. The dates and times within the Timeline of Events may be subject to change. It is the firm’s responsibility to check for any changes. All changes to the Timeline of Events will be made through an addendum to the advertisement on the Vendor Bid System (VBS) website. Firms are responsible for submitting all required documentation by the dates and times (Eastern Time) specified below. AE-Continuing Contracts - Northwest 3 QUESTIONS: Any questions from prospective firms concerning the RFQ shall be submitted in writing, identifying the submitter, to Ryan Meikenhous by email at Ryan.Meikenhous@dms.myflorida.com no later than 5:00 p.m. on Wednesday, June 13, 2018. All questions and answers/changes to the solicitation will be provided in writing and posted on the Vendor Bid System (VBS) website. It is the prospective firm’s responsibility to check periodically for any information updates to the solicitation which are posted to the VBS website. The Department bears no responsibility for any delays, or resulting impacts, associated with a prospective firm’s failure to obtain the information made available through the VBS website. INFORMATION WILL NOT BE AVAILABLE BY PHONE: Any information received through an oral communication shall not be binding on the Department and shall not be relied upon by an offeror. Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour protest period following the agency posting the notice of intended award, excluding Saturdays, Sundays and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in this solicitation. Violation of this provision may be grounds for rejecting the response. Selection Schedule EVENT TIME (ET) EVENT DATE RFQ posted to FAR and the VBS website. 6/5/2018 Question Period Ends. By 5:00 PM 6/13/2018 Answers to Questions posted to the VBS website. By 5:00 PM 6/15/2018 Responses from Vendors due. By 4:00 PM 7/6/2018 Anticipated responses reviewed for responsiveness. 7/9/2018 Anticipated Post shortlist results to the VBS website. 7/17/2018 72-hour protest period ends. 7/20/2018 Anticipated Interview/Presentations of shortlisted firms. 8/2/2018 Anticipated Posting of final results to the VBS website. 8/7/2018 72-hour protest period ends. 8/10/2018 Anticipated contract start date. TBD mailto:Ryan.Meikenhous@dms.myflorida.com AE-Continuing Contracts - Northwest 4 RESPONSE DUE DATE: Responses must be received by the Department, in accordance with the document delivery instructions below on, or before July 6, 2018 by 4:00 p.m., Eastern Time. DOCUMENT DELIEVERY: Responses are to be submitted to: Mr. Ryan Meikenhous Department of Management Services Real Estate Development and Management 4050 Esplanade Way, Suite 315.4y Tallahassee, Florida 32399 The time/date stamp/clock in the Department shall serve as the official authority to determine timeliness of the responses. Responses, which for any reason are not timely received, will not be considered. Late responses will be declared non-responsive and will not be further evaluated. Unsealed and/or unsigned responses received by telegram, facsimile transmission or other similar means are not acceptable, and will be declared non-responsive and will not be further evaluated. Submittals that do not comply with the requirements or instructions of this solicitation document will be declared non-responsive and will not be further evaluated. DISABILITY ACCESS: Pursuant to the provisions of the Americans with Disabilities Act according to 286.26 Florida Statutes, any person requiring special accommodations to participate in this meeting is asked to advise the agency at least 48 hours before the meeting by contacting Ryan Meikenhous, 850-488-0711. If you are hearing or speech impaired, please contact the agency using the Florida Relay Service, 1(800)955-8771 (TDD) or 1(800)955-8770 (Voice). AWARD POSTING: Official notice of final selection results will be by electronic posting on the DMS website. Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes shall constitute a waiver of proceedings under Chapter 120 Florida Statutes. Addendum #1 Questions and Answers AE Northwest Ad (DMS)