McKinney-Vento Implementation through American Rescue Plan - Homeless Children & Youth, State Reservation

State of Maine Procurement Justification Form PJF Page 1 of 3 Rev. 1/29/2020 This form must accompany all contract requests and sole source requisitions (RQS) over $5,000 submitted to the Division of Procurement Services. INSTRUCTIONS: Please provide the requested information in the white spaces below. All responses (except signatures) must be typed; no hand-written forms will be accepted. See the guidance document posted with this form on the Division of Procurement Services website (Forms page) for additional instructions. PART I: OVERVIEW Department Office/Division/Program: Office of School and Student Supports, Maine Department of Education Department Contract Administrator or Grant Coordinator: Amelia Lyons, McKinney Vento Homeless Education Consultant (If applicable) Department Reference #: Amount: (Contract/Amendment/Grant) $ 36,000 Advantage CT / RQS #: 20211012*1007 CONTRACT Proposed Start Date: 11/15/21 Proposed End Date: 8/30/24 AMENDMENT Original Start Date: Effective

Date: Previous End Date: New End Date: GRANT Project Start Date: Grant Start Date: Project End Date: Grant End Date: Vendor/Provider/Grantee Name, City, State: Susan Lieberman, Count ME In, 482 Congress Street, Suite 303 Portland, ME 04101 Brief Description of Goods/Services/Grant: McKinney-Vento Implementation through American Rescue Plan Homeless Children and Youth, State Reservation PART II: JUSTIFICATION FOR VENDOR SELECTION Mark an X before the justification(s) that applies to this request. (Check all that apply.) A. Competitive Process G. Grant B. Amendment H. State Statute/Agency Directed X C. Single Source/Unique Vendor I. Federal Agency Directed D. Proprietary/Copyright/Patents J. Willing and Qualified E. Emergency K. Client Choice F. University Cooperative Project L. Other Authorization PART III: SUPPLEMENTAL INFORMATION Please respond to ALL of the following: 1. Provide a more detailed description and explain the need for the goods, services or grant to supplement the response in Part I. DocuSign Envelope ID: 7C92CB7F-ACC8-4E26-972A-09D09C1BD10FDocuSign Envelope ID: 754B39A4-91C1-4429-B13D-67B09B30A10A State of Maine Procurement Justification Form PJF Page 2 of 3 Rev. 1/29/2020 PART III: SUPPLEMENTAL INFORMATION The services to be provided under this contract are to support the coordination of the regional meetings for McKinney-Vento liaisons and monthly meetings of contractors. This will include coordinating the identification, outreach, and provision of wraparound services, and professional development. This provider will also assist the Maine Department of Education with coordinating a professional development project to Local Education Agencies throughout the state regarding their unique expertise in the field of serving people experiencing homelessness. 2. Provide a brief justification for the selected vendor to supplement the response in Part II. Susan Lieberman at Count ME In is uniquely qualified to provide these services statewide because she is already a known and respected coordinator for regional meetings for educators. Regional Network Meetings-Continuing the Conversation: Program: The 2.5-hour regional meetings have been offered in fall and spring in five locations: Augusta, Bangor, Machias, Portland and Presque Isle. Opportunity: The Regional Network Meetings provide an opportunity to continue the conversation begun in previous professional development. Participants learn from experts in the field, share resources with others in the region, and brainstorm solutions to the challenges they face in their schools. The collaborative work of the Regional Network Meetings supplements and enhances the work that most school staff do in isolation to address challenging issues for students who have multiple needs. These regional conversations facilitate partnerships among school districts, State agencies and community agencies to help address systemic barriers. By recognizing the interconnectedness of the different program areas and agencies, these meetings support a critical need in the community by providing cost effective and coordinated professional development and resources. The Regional Network Meetings, planned and facilitated in coordination with Maine DOE staff, ensure that the topics reflect community needs and align with Maine DOE goals and expectations. Purpose: Regional meetings occur 2 times a year and provide an opportunity for staff from schools, state agencies, community agencies, parent, and youth organizations to: hear updates on federal and state legislation and policies, new programs brainstorm solutions to challenges participants confront in their daily work exchange information among different sectors who are working with the same population of work provides an opportunity for individuals from different sectors to connect and build relationships so they can better support youth and families in their schools and communities. Youth are moving between the different sectors. This enables the different adults in their lives to be informed and connected to these different sectors. Integrated Agenda: The regional meetings are an integrated effort among different sectors. The agenda should reflect information sharing and discussion and what the group requested from the previous meetings or discussions. DocuSign Envelope ID: 7C92CB7F-ACC8-4E26-972A-09D09C1BD10FDocuSign Envelope ID: 754B39A4-91C1-4429-B13D-67B09B30A10A State of Maine Procurement Justification Form PJF Page 3 of 3 Rev. 1/29/2020 PART III: SUPPLEMENTAL INFORMATION Susan Lieberman is uniquely positioned because she is already doing this work and have been for many years. This contract will be a natural extension of their work into the schools and use their unique voice and experience to provide valuable professional development to districts. 3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated to grantee. This cost is fair and reasonable to support, at a minimum, 40 hours/month at a rate of $30.00/hour for the months of September June, each year, over three years. CTs with CBOs Region Focus 9/1/21- 8/31/22 9/1/22- 8/31/23 9/1/23- 8/31/24 Susan Lieberman Statewide Liaison support, regional meetings 12,000 12,000 12,000 4. Describe the plan for future competition for the goods or services. This funding is only available through 2024 and is a one time payment of the American Rescue Plan. If additional funds are made available by the US Department of Education at a later date, then plans will be made on how to approach future competition for the services. PART IV: APPROVALS Signature of requesting Departments Commissioner (or designee): By signing below, I signify that I approve of this procurement request. Printed Name: Date: Signature of DAFS Procurement Official: Printed Name: Date: 11/2/2021Daniel A. Chuhta DocuSign Envelope ID: 7C92CB7F-ACC8-4E26-972A-09D09C1BD10FDocuSign Envelope ID: 754B39A4-91C1-4429-B13D-67B09B30A10A 11/18/2021Kathy Paquette DocuSigned by: 41C2BA36FAF44CD...