Salary Benchmarking Software at TSTC- Statewide

25 January 2023 Salary Benchmarking Software at TSTC- Statewide Salary Benchmarking Software at TSTC- Statewide 25 January 2023 Open 1/25/2023 3:00 PM CST Type Request for Proposal Close 2/8/2023 2:00 PM CST Number 185 Currency US Dollar Sealed Until 2/8/2023 2:00 PM CST 25 January 2023 Contacts Catherine Lopez cslopez121749@tstc.edu Phone +1 254-867-3734 ext. 13734 Glendoris Wynn garchie@tstc.edu Phone +1 254-867-3757 25 January 2023 NIGP Commodity Code NIGP Commodity Code Description 92005 *Application, Infrastructure, Hosting and Cloud Computing Services, Vendor Hosted and Internally Hosted 92015 *Assessment and Profiling Services of Software 92045 *Software Maintenance and Support Services 92046 *Software Updating and Upgrading Services 25 January 202325 January 202325 January 202325 January 202325 January 202325 January 202325 January 202325 January 202325 January

2023 mailto:cslopez121749@tstc.edu mailto:garchie@tstc.edu TSTC Background Information Texas State Technical College (“TSTC”) is a state-supported two-year technical college and is the state’s largest provider of technical education. In 2015, TSTC was granted single-accreditation status from the Southern Association of Colleges and Schools Commission on Colleges, the regional body for the accreditation of degree-granting higher education institutions in the Southern states. Single-accreditation merged ten (10) college campuses into one state system with administration located in Waco, Texas. This new college has campuses in Abilene, Breckenridge, Brownwood, Fort Bend County, Harlingen, Marshall, North Texas (Red Oak), Sweetwater, Waco, and Williamson County. TSTC educates more than 13,000 students and has 1600 employees across the State of Texas. For more information about TSTC, go to http://tstc.edu/about. Purpose: Texas State Technical College (TSTC) is seeking proposals from qualified firms to provide Salary Benchmarking Software Services to be performed in accordance with this scope of services. The solution shall include, but is not limited to, all work necessary to manage compensation data and integrate all our data sources and surveys into one solution as well as be compatible with Workday. Interviews: The selection committee reserves the right to conduct interviews for further evaluation. If a SIGNED Execution of Offer is not submitted the bid will be disqualified. TSTC does not anticipate the contract to exceed $100,000 and will not require that a HUB Subcontracting Plan be submitted. This agreement will be for one (1) year with an option to renew for two (2) additional one (1) year periods. Pricing shall be fixed for the initial term of the contract and any annual percentages increase will need approved by TSTC.s Please see "Buyer Attachments" tab for Scope of Service. *NOTE* If you have any questions concerning the project, please submit those through the Q&A Board. Please be aware when the Q&A session is over, no questions will be asked after this period. Any issues uploading or submitting bids, suppliers must contact TSTC Sourcing Department at the moment that the issues occurred via email with screenshots. Failure to notify will affect any remedy that could have been applied. For technical issues such as password reset or log-in assistance, contact JAGGAER at 1-800-233-1121, and select the following options: * 1 - (if English is your choice) * 1 - Supplier * 0 - Operator Description http://tstc.edu/about Required to View Event Prerequisites Required to Enter Bid 25 January 2023 1. Rsolution System Overview - "How To Navigate" 2. Provide a list of at least three (3) projects of similar work that was performed by your company within the past two (2) years to include: name of project, name of client/customer/brand, project dates, services and capabilities that were provided and project outcomes. Outdated or inaccurate information will be considered nonresponsive. 3. Please describe how you will provide service for the scope of services TSTC is interested in the ease of the approach, methods, and customer service that the firm will employ to provide the services. Describe your professional services during implementation which includes but not limited to: workshops, best practices and documentation. 4. Respondents are to provide a written statement regarding their ability to perform the required service. What is the respondent’s commitment to undertake this project? What are the respondents' administrative support services? 5. Please provide your proposal price that must include Implementation, Application, maintenance, and any other optional and/or applicable charges to cover the finished work called for in this RFP. 6. Please provide a history of support for Institutions of Higher Education (IHE) in Texas, including things such as, sponsorships, grants, donations in-kind or otherwise, internships/externships, apprenticeships and the like. [Texas Education Code 51.9335(b)(8)]. 7. The undersigned, in submitting this Proposal and endorsement of same, represents that he/she is authorized to obligate his/her firm, that he/she is an equal opportunity employer and will not discriminate with regard to race, color, religion, sex, national origin, age or disability; that he/she will abide by all the policies and procedures of TSTC; and that he/she has read the entire RFP package, is aware of the covenants contained herein and will abide by and adhere to the written requirements in ALL sections of the RFP. Failure to manually sign this RFP Response Form will be reason for the RFP to be rejected. 8. Please review and confirm the TSTC Non-Collusion statement. 9. The State of Texas Ethics Commission requires vendors who have a business relationship with a government entity to complete and sign the Conflict of Interest Questionnaire. 10. If the undersigned Firm intends to deviate from the Specifications listed in this RFP document or Contract, all such deviations must be listed on this page, with complete and detailed conditions and information included or attached. TSTC will consider any deviations in its RFP award decisions, and TSTC reserves the right to accept or reject any response based upon any deviations indicated below or in any attachments or inclusions. In the absence of any deviation entry on this form, the Firm assures TSTC of his/her full compliance with the Terms and Conditions, Specifications, and all other information contained in this RFP document. 25 January 202325 January 202325 January 202325 January 202325 January 202325 January 202325 January 2023 Buyer Attachments 1. Scope of Service.pdf 25 January 202325 January 202325 January 202325 January 202325 January 202325 January 2023 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTE5NzMxLTEzNzA5MTg4MDZTY29wZSBvZiBTZXJ2aWNlLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1.1: General Information Instructions: 1.1.1 TSTC Solicitation Requirements: Any exceptions to terms, conditions, and requirements in the Scope of Service including the sample contract(s), specifically the *Sample Service Agreement* (see link provided in attached document), must be made in writing and listed on the Deviation/Compliance Signature Form in "Prerequisites" tab. 1.1.2 Please provide a list of any additional services or not otherwise identified in this RFP that you would propose to provide to the College. Additional services or benefits must be directly related to the goods and services solicited under this RFP. 1.1.3 Are you an active registered Texas Historically Underutilized Business? 1.1.4 Are you a Minority Business Enterprise/Women Business Enterprise Supplier? 1.1.5 If not a HUB supplier, please see link below and follow instructions on how to Register as a Texas certified HUB supplier as well as apply for the Centralized Master Bidders List (CMBL). https://comptroller.texas.gov/purchasing/vendor/hub/certification-process.php Group 1.2: Prompt Discount Instructions: 1.2.1 Prompt Payment Discount (format: ___%, Net____ ). ** Note: If no PPD, enter in 0%, Net 0 Group 1.3: Security Requirements (Mandatory) Instructions: 1.3.1 The application must implement SSL sitewide, including login pages, client pages, and administrative pages. 1.3.2 Proposer must UPLOAD a statement on why they cannot comply. 1.3.3 The application must include the ability to implement granular access controls for users,groups, and administrators. Access controls will be maintained by TSTC. 1.3.4 Proposer must UPLOAD a statement on why they cannot comply. 1.3.5 The application must have full logging and auditing capability for operations performed by the software. 1.3.6 Proposer must UPLOAD a statement on why they cannot comply. 1.3.7 In the event that the system will be a hosted solution, the proposer must UPLOAD evidence of relevant security controls/standards or independent audit. This may include internal policies, procedures, or third party audits or security reviews. If not able to comply, then UPLOAD a statement with a detailed explanation. 1.3.8 In the event that the system will be a hosted solution handling sensitive or regulatory information of employees, students, or other individuals, a Service Organization Controls 2 report (SOC2), ISO27001, or similar third party audit report must be UPLOADED. Sensitive or regulatory protected information includes, but is not limited to: (A) Sensitive Personal Information (social security numbers, government issued identification numbers, driver’s license number, banking account numbers) (B) Family Educational Rights Privacy Act (FERPA) protected data (C) Health Insurance Portability and Accountability Act (HIPAA) protected data (D) More information regarding a SOC 2 report can be found at: https://www.aicpa.org/InterestAreas/FRC/AssuranceAdvisoryServices/Pages/ServiceOr ganization%27sManagement.aspx 1.3.9 The proposer must UPLOAD appropriate documentation and assurance for all subcontractors handling TSTC data. A SOC2, ISO27001 report or similar will be required for subcontractors handling sensitive or regulatory protected information. **Note: If an NDA is needed, please upload the document for signature. 1.3.10 TSTC retains sole ownership and remains the custodian of all institutional records stored in the proposers system. Proposer will not access these records without TSTC’s written consent. The need for accessing records must be identified on the request. 1.3.11 Proposer must UPLOAD a statement on why they cannot comply. 1.3.12 Upon termination, cancellation, expiration or other conclusion of the Agreement, Service Provider shall return all TSTC data to TSTC and destroy any and all TSTC data within 30 days. A notification of data destruction must be provided to TSTC. 1.3.13 Proposer must UPLOAD a statement on why they cannot comply 25 January 202325 January 202325 January 202325 January 202325 January 2023 1.3.14 The application must provide a secure method of authentication via TSTC’s Secure Lightweight Directory Access Protocol (LDAPS) to Microsoft Active Directory Services. The use of Security Assertion Markup Language (SAML) and other like products will be considered as well. Externally hosted solutions must be compatible with ADFS 2.0 WS-FED, or ADFS SAML 2.0. If your application does not support the use of aforementioned authentication, please specify the method that will be used for user maintenance and administration. 1.3.15 Proposer must UPLOAD a statement on why they cannot comply. 1.3.16 For the purpose of application administration, the application should allow TSTC staff access to the proposers system electronically via a tiered permissions system. Local access control would be granted by TSTC. 1.3.17 Proposer must UPLOAD a statement on why they cannot comply. 1.3.18 If the application has a messaging feature, the application must have logs files that store all messages for perpetuity that can be accessed by TSTC at any time without impediment pursuant to Texas Senate Bill 944 for Open Records Requests. Messages are defined as: any instant messaging or chat between two or more people, electronic mail that can be sent or received through the application, or posts to forums within the application. 1.3.19 Please explain what areas you are unable to comply with for our review 1.3.20 If a cloud computing system or service is proposed, do you have a TX-RAMP certification per the State of Texas Risk and Authorization Management Program? The program is outlined at: https://dir.texas.gov/texas-risk-and-authorization-management-program-tx-ramp 1.3.21 What level of TX-RAMP certification do you currently have? 1.3.22 When do you expect to obtain a TX-RAMP certification? 1.3.23 If Respondent will have access to a TSTC computer system or database, Respondent represents and warrants that it will comply with the requirements of Section 2054.5192 of the Texas Government Code relating to cybersecurity training and required verification of completion of the training program. Group 2.1: Instructions: 25 January 202325 January 202325 January 202325 January 202325 January 2023 Product Line Items Product Line Items There are no Items added to this event. 25 January 202325 January 202325 January 202325 January 2023 Service Line Items Service Line Items There are no Items added to this event. 25 January 202325 January 202325 January 2023