Printing / Mailing Services

. Procurement Services Department Mailing Address (US Postal only): Campus Box 7212, Raleigh, NC 27695-7212 Physical Address: Admin. I, 2721 Sullivan Drive, Suite 1100, Raleigh, NC 27607 Phone (919) 515-2171 REQUEST FOR QUOTATION (This is not an order) Date: 9/28/2022 VENDOR NAME & ADDRESS: (Please fill in) Required Vendor Information: Name of Company Authorized Signature/Date Above Signature Printed/Typed Quote Number: 63- DMP885973 Title Quote Due Date: October 12, 2022, 5:00 pm Agent: Dianne Pantelides (919) 513-4335 Telephone Number/Toll Free Number E-Mail: dmpantel@ncsu.edu Requisition Number(s): 885973 Facsimile Number Department: Dept of Computer Science E-Mail Address: Commodity Number: 8212 Employer Federal ID/Social Security Number Delivery Required By: Indicate if other than Large Business FOB: DESTINATION – FREIGHT PREPAID Small Women-Owned (Unless otherwise indicated on quote) Minority Disabled NOTE: THIS QUOTE IS

SUBJECT TO REJECTION IF ALL FIELDS ARE NOT COMPLETED! TYPE OF ORGANIZATION: Individual Partnership Corporation Other (define) _____________ ATTACHMENTS AND COMMENTS: By responding to this quote, vendor acknowledges acceptance of specified Terms and Conditions, which are also located on the NC State University Purchasing website at: https://materialsmgmt.ofa.ncsu.edu/supplier-center/#terms General Terms & Conditions Rental Terms & Conditions General Terms & Conditions w/Software Lease/Purchase Terms & Conditions Software Terms & Conditions Charter Bus Terms & Conditions Specifications/Drawings Service Terms & Conditions Other______________________ Third Party Financing This quote MUST be uploaded as a PDF to the Bonfire Portal here: https://ncsu.bonfirehub.com/opportunities/76253 QUOTES NOT SUBMITTED ON THIS FORM ARE SUBJECT TO REJECTION. https://materialsmgmt.ofa.ncsu.edu/supplier-center/#terms https://ncsu.bonfirehub.com/opportunities/76253 QUOTE #:63-DMP885973 VENDOR: PAGE: 2 OF 4 ITEM # QTY UNIT DESCRIPTION UNIT COST EXTENDED COST Deadline for Questions 12 noon 10/05/2022. All Questions must be submitted in writing, by Email to dmpantel@ncsu.edu NO PHONE CALLS ACCEPTED. 1 11,500 Ea. Printing and Mailing of CSC Newsletter Fall 2022 per attached specifications FREIGHT CHARGES (must be included in item pricing quoted) $____________ SPECIAL HANDLING CHARGES (must be included in item pricing) $____________ QUOTE TOTAL $____________ Shipping: All shipping costs must be included in the prices quoted herein. If any materials, such as proofs, etc., are sent back to the vendor, the vendor must provide the client with their shipping account number to do so. An ADDENDUM to this RFQ is possible. If required, any subsequent addenda must be submitted prior to the quote closing. It is the vendor's responsibility to verify that all applicable addenda are submitted prior to the quote closing date. Addenda are posted at www.ips.state.nc.us. Notice to Bidders: NC State University Request for Quotes and their awards are not subject to the North Carolina E-procurement process. Item(s) offered in response to the Request for Quote contain recycled content Yes No Note: If applicable, please indicate recycle content of each item _________________________. VENDOR DELIVERY DATE: ____________________________ Length and type of warranty: _____________________________________________________ NOTE: NC State University is exempt from sales and/or use taxes on qualifying purchases. Tax exempt # 400021. DEBARMENT CERTIFICATION: By signing the execution page, bidder certifies to the best of its knowledge and belief, that it and its principals are not presently debarred, suspended, proposed for debarment, declined ineligible or voluntary excluded from covered transactions by any Federal or State agency. http://www.ips.state.nc.us/ QUOTE #:63-DMP885973 VENDOR: PAGE: 3 OF 4 Scope of work: Vendor is to: Print 11,500 (+10) copies of the newsletter using offset printing per the specifications below. Full count quantity with no shortage. Any overage must be included in the prices quoted herein. NCSU will only pay for the quantities ordered. Inkjet the addresses and indicia on the back cover, run NCOA check and deliver to U.S. Postal Service. Will use NCSU Bulk mail permit. Addresses will be provided as two Excel files with 10,774 addresses Deliver extra copies in a box labeled “CSC Newsletter Fall 2022” to: Department of Computer Science 1204-D Engineering Building II 890 Oval Drive NC State Centennial Campus Raleigh, NC 27606 Deliver ten (10) copies (Box labeled: CSC Newsletter Fall 2022) to: Engineering Communications Room 1309 Engineering Building III 911 Oval Drive NC State Centennial Campus Raleigh, NC 27606 Specifications: Project title: CSC Newsletter 2022 Description: Booklet format Quantity: 11,500 Pages: 32 pages plus cover Size: Flat: 17” wide x 11” high Finished size: Score and fold to 8.5” wide x 11” high Binding: Saddle-stitched on 11” side Ink: 4/4: 4CP. Satin Aqueous Coating. (NOTE: Red in file, when printed must match PMS 186 pantone color.) Bleeds: Full bleeds Coverage: Heavy Cover: Endurance Silk Cover 100# Cover Stock quoted: ____________________________________________________________ Text: Endurance Silk Text 100# Text Stock quoted: _____________________________ Mechanicals: Design files provided to the vendor will be in Adobe InDesign CC (Mac). Files sent via: Flash drive to be picked up from Engineering Communications office by vendor. Photos: High-res images are in-place on file. Vendor converts to CMYK and adjusts as necessary for suitable output and printing. Proofs: Suitable and accurate hard copy color proofs are required. Press check: No press check required. Turnaround: 10 working days from date job is delivered (available for pickup by printer). Contract term: Single job Late Penalty: A charge of $500 per day will be assessed for each calendar day that full delivery is late through vendor action or inaction. Any late delivery shown to be the fault of the customer will not result in penalty assessment. Vendor understands and agrees: Yes ☐ No ☐ Requirements: 1) A printer representative must contact designer within 24 hours after job is awarded. 2) A printer representative must guarantee to visit the customer location at the printer’s cost as often as is deemed necessary by the University during the job production. Such visits shall include but not be limited to picking up and discussion of artwork, material and proofs. Person visiting customer must be a fully qualified representative of the printer awarded the contract. 3) A printer representative must personally pick up the flash drive and discuss job with designer on day designer specifies. Files/disk will NOT be mailed to vendor – no exceptions. 4) Printer is to supply printed samples of work with similar specifications along with the quote. 5) Printer is to supply their equipment list. 6) All print production must be done in-house – no portion of the job can be contracted out. Vendor understands and agrees to all of the above requirements: Yes ☐ No ☐ Production: Bids from print brokers will NOT be considered. Past performance on NC State printing contracts will be considered part of the evaluation criteria in the award of the contract. QUOTE #:63-DMP885973 VENDOR: PAGE: 4 OF 4