Construction of Pickleball Courts

BBiidd PPaacckkaaggee ffoorr CCoonnssttrruuccttiioonn ooff PPiicckklleebbaallll CCoouurrttss City of Sevierville Parks and Recreation Department P. O. Box 5500 Sevierville, TN 37864-5500 Phone: (865) 868-1896 Contact: Bob Parker Email: bparker@seviervilletn.org September 2022 mailto:bparker@seviervilletn.org 2 INFORMATION FOR BIDDERS RECEIPT AND OPENING OF BIDS The City of Sevierville, Tennessee (herein called the “Owner”) invites bids on the form(s) attached hereto for Construction of Pickleball Courts. The Owner will RECEIVE BIDS UNTIL OCTOBER 18, 2022 at 3:00 PM, at Sevierville City Hall, 120 Gary Wade Boulevard, Sevierville, Tennessee, 37862, (Mailing address: P.O. Box 5500, Sevierville, Tennessee, 37864-5500). Bids will then be publicly opened and read aloud at Sevierville City Hall, 120 Gary Wade Boulevard, Sevierville, Tennessee. The envelopes containing

the bids must be sealed, addressed to Tracy Baker, Assistant City Administrator, and must bear the following information: Name of Bidder Bidder’s Address Date and Time of Bid Opening Bid Enclosed: Pickleball Courts Bidders must submit one (1) original and three (3) copies of the bid package. The Owner may consider informal any bid not prepared and submitted in accordance with the provisions hereof, and may waive any informality or reject any and all bids. Any bid received after the time and date specified shall not be considered. PRE-SUBMITTAL MEETING A mandatory pre-bid meeting will be held on site (1005 Park Road, Sevierville, TN 37862) on Tuesday, September 20, 2022 at 10:30 AM. Owner representatives will be present for questions and clarifications. QUALIFICATIONS OF BIDDERS The Owner may make such investigations as it deems necessary to determine the ability of the Bidder to supply the necessary services and equipment, and the Bidder shall furnish to the Owner all such information and data for the purpose as the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligation of the contract by supplying the services and equipment contemplated therein. Conditional bids will not be accepted. METHOD OF AWARD - LOWEST QUALIFIED BIDDER If at the time this contract is to be awarded the lowest base bid submitted by a responsible Bidder does not exceed the amount of funds then estimated by the Owner as available to finance the contract, the contract will be awarded on the bid. If such bid exceeds such amount, the Owner may reject all bids or may award the contract on the lowest bid with such deductible alternates to produce a net amount which is within the available funds. In case of error or discrepancy in the mathematics of the bid price, the unit prices shall prevail. Totals read at the opening of the bids are not guaranteed to be correct and no final award of the contract will be made until bids and extensions have been checked and re- checked. The Owner reserves the right to determine the lowest qualified Bidder by research of qualifications of the Bidders. This may be done by means not limited to the following: past experience with the Bidder, 3 interviews, submitted certifications, or research of other customers. Submitted costs may not determine the qualified bidder. Only one (1) award will be made from this contract. This is a unit price contract. Pricing for all bid items must be provided. In case of error or discrepancy in the mathematics of the bid price, the unit price shall prevail. OBLIGATION OF BIDDERS At the time of the opening of bids, each Bidder will be presumed to have read and to be thoroughly familiar with the specifications. The failure or omission of any Bidder to examine all the forms, instruments, and documents shall in no way relieve the Bidder from any obligation in respect to the bid. Addenda to the Bid Package must be acknowledged by all bidders. Failure to acknowledge receipt of Addendum Letters may be grounds for rejection. Each Bidder must fill out and return the attached Bid forms, Title VI Information, Affidavit Regarding Drug-Free Workplace Program form, vendor information sheet, and the W-9 as a part of the bid package. VENDOR INFORMATION Adequate vendor information shall be included with the bid for determination of compliance with the specifications. Any exceptions shall be explained in writing and submitted as a part of the bid package. SHIPPING/DELIVERY Any and all shipping and/or handling charges are to be included in the lump sum total bid price. PAST EXPERIENCE Unless a bidder holds a current contract with the City of Sevierville, bidders shall supply a list of all customers for which they have done similar work within the past twelve (12) months. The list shall include the name of a contact person and his/her telephone number. STORAGE OF EQUIPMENT The successful Bidder will be responsible for providing a storage area for materials and equipment. The construction site at City Park may be used if secured safely and properly. LICENSING AND CERTIFICATIONS The successful Bidder must be a licensed contractor as required by the "CONTRACTOR'S LICENSING ACT OF 1994", a Tennessee Code Annotated sec. 62-6-101, et seq. The Contractor shall have the proper classifications of license as listed in the Rules of the Tennessee Board for Licensing General Contractors, Chapter 0680-01. GENERAL TERMS AND CONDITIONS Successful bidder will have 120 calendar days from notice to proceed to have all equipment installed and operational. If deadline is not reached, liquidated damages in the amount of $100 per day will be assessed and deducted from final payment. 4 PLANS AND SPECIFICATIONS The detailed plans and specifications for this project are contained in this bid package as well as the file entitled, “Pickleball Courts” by Michael Versen and Associates, dated August 26, 2022. All materials and installations shall meet the above referenced project plans and notes found within this bid package. Successful Bidder shall submit for approval to the Owner all shop drawings, manufacturer cut sheets, and details for all components proposed for installation. If you have difficulty accessing the plans, please call or email Bob Parker (contact information on the front of these bid documents) for assistance. INSTALLATION Successful bidder is responsible for all equipment installations, except as noted. Any and all installation charges shall be included in the unit prices submitted. UTILITY LOCATIONS Contractor shall be responsible for performing utility location requirements by calling Tennessee One- Call service and any other applicable utility services. Contractor shall be responsible for all damage to any and all utilities. INSURANCE COVERAGE REQUIREMENTS These coverage requirements apply to the Contractor and any Sub-Contractors who may perform services on this project. Commercial General Liability insurance for the Project, written on an occurrence form, with policy limits of not less than one million dollars ($1,000,000) each occurrence, two million dollars ($2,000,000) general aggregate, and two million dollars ($2,000,000) aggregate for products-completed operations hazard. Automobile Liability Insurance covering vehicles owned, and non-owned vehicles used, by the Contractor, with policy limits of not less than one million dollars ($1,000,000) per accident, for bodily injury, death of any person, and property damage arising out of the ownership, maintenance, and use of those motor vehicles along with any other statutorily required automobile coverage. Workers' Compensation at statutory limits as required by Tennessee law. Employers' Liability Insurance with policy limits not less than one million dollars ($1,000,000) each accident, one million dollars ($1,000,000) each employee, and one million dollars ($1,000,000) policy limit. The successful bidder may achieve the required limits and coverage for Commercial General Liability and Automobile Liability through a combination of primary and excess or umbrella liability insurance, provided that such primary and excess or umbrella insurance policies result in the same or greater coverage as those required, and in no event shall any excess or umbrella liability insurance provide narrower coverage than the primary policy. The City of Sevierville does not intend to purchase builders risk insurance for the work to be performed under this project. Owner shall be responsible for purchasing and maintaining the Owner’s usual liability insurance and shall provide property insurance to cover the value of the Owner’s property. A loss insured under the Owner's property insurance shall be adjusted by the Owner as fiduciary and made payable to the Owner as fiduciary. The Owner shall pay any contractor it’s just share of insurance 5 proceeds received by the Owner, less any amount paid by Owner as a deductible where the loss was caused by Contractor, its subcontractors, their employees, or anyone for whom they are responsible. CONDITIONS FOR ALL COVERAGES Additional Insured: The City of Sevierville, its Board of Mayor and Aldermen, officers, employees, agents, representatives, boards, commissions, committees, and volunteers are to be covered as additional insured with respect to liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, leased or used by the Contractor or premises on which Contractor is performing services on behalf of the Owner. The coverage shall contain no special limitations on the scope of protection afforded to the Owner. Contractor’s insurance shall be primary to any policy of insurance maintained by Owner. Notice of Cancellation or Non-renewal: Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days prior written notice has been given to the Department Head granting this bid and/or to the Risk Manager for the Owner. Acceptability of Insurers: Insurance is to be placed with financially sound Tennessee admitted insurers (Best's rating of A or better) or approved by Owner's Risk Manager. City of Sevierville Risk Manager: Katie Dibble, phone (865) 453-5504 Certificates of Insurance: Contractor shall furnish the Owner with certificates of insurance with original endorsements effecting coverage required by this clause. The certificates and endorsements for each policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be received and approved by the Owner before work commences. Defense, Indemnification and Hold Harmless Agreement: Contractor hereby agrees to indemnify, defend and hold harmless the Owner from any and all loss, damage, cost, expense, liability, claims, demands, suits, attorney's fees and judgments arising directly or indirectly from or in any manner related to the work, project, event or other purposes in connection with the Contractor's performance or failure to perform under the terms of this contract, regardless of the active or passive nature of any negligence by the Owner, except as otherwise expressly stated herein. Contractor shall not be responsible when such liability arises from the sole negligence of the Owner. Contractor shall pay Owner for any costs incurred in enforcing this provision, including but not limited to reasonable attorney fees and expenses. 6 ITEM NO. DESCRIPTION UNIT QUANTITY UNIT COST TOTAL COST 1 CONSTRUCTION STAKES, LINES AND GRADES (Note 1) LS 1 2 CLEARING AND GRUBBING (Note 2) LS 1 3 EROSION CONTROL (Note 3) LS 1 4 SUBGRADE CONSTRUCTION AND PREPARATION (Note 4) LS 1 5 MINERAL AGGREGATE, TYPE A BASE, GRADING D TON 400 6 ASPHALT CONCRETE MIX (PG64-22) GRADING 411-E (Note 5) TON 100 7 ASPHALT CONCRETE MIX (PG64-22) GRADING B-M2 (Note 5) TON 130 8 ACRYLIC PICKLEBALL SURFACE SYSTEM (Note 6) SF 11022 9 HANDRAIL (Note 7) LF 25 10 REBUILD EXISTING CATCH BASIN (Note 8) EA 1 11 12" YARD DRAIN (Note 9) EA 10 12 FRENCH DRAIN (Note 10) LF 370 13 8" HDPE N-12 PIPE LF 120 14 CONCRETE SIDEWALK 4" (Note 11) SF 5100 15 SIDEWALK DRAIN (Note 12) LF 28 16 CONCRETE CURB (Note 13) LF 30 17 FENCE, CHAIN LINK, 3' HEIGHT (Note 14) LF 120 18 FENCE, CHAIN LINK, 8' HEIGHT (Note 14) LF 315 19 4' WIDE GATE, CHAIN LINK, 3' HEIGHT (Note 15) EA 2 20 4' WIDE GATE, CHAIN LINK, 8' HEIGHT (Note 15) EA 4 21 BLEACHER SHADE STRUCTURE AND BLEACHER INSTALLATION (Note 16) EA 2 22 BENCH SHADE STRUCTURE AND BENCH INSTALLATION (Note 16) EA 3 23 DRINKING FOUNTAIN AND BOTTLE FILLER (Note 17) EA 2 24 PICKLEBALL COURT AMENITIES (Note 18) LS 1 25 LIGHTING SYSTEM INSTALLATION (Note 19) LS 1 26 MOBILIZATION LS 1 27 CONDUIT 4" DIAMETER (PVC) (Note 20) LF 40 28 SEEDING AND FINAL DRESSING (Note 21) LS 1 TOTAL: EXHIBIT 1 - ESTIMATED QUANTITIES Item Notes 1. The Owner will locate and reference any and all control points, but the Contractor will be responsible for construction staking, lines, and grades. 2. Includes tree removal, topsoil removal, stockpiling, etc. to prepare the site. 3. Includes all erosion control items required to comply with page S-1, including approx. 200 LF of silt fence and approx. 180 LF of tree protection fencing. This item also includes maintenance and rework as needed to comply with plan requirements. 4. Includes all work to prepare the site and grading to appropriate grade. 5. Asphalt grading as per TDOT mix design requirements. 6. See plans for details (Sheet C-3). Depending on available funding, the court may be increased or decreased in size with related quantities adjusted accordingly. 7. TDOT Standard Drawing MM-BPR-1. Bid item to include all necessary hardware and installation of rail in accordance with TDOT standards in the location as specified in the plans. Rail shall be black in color. 8. New catch basin built (or precast installed) to same as existing capacity, dimension, and flow line as existing as shown on the plans (Sheet C-2) 7 9. 12" NDS yard drain with galvanized square grate, installed to grades as shown in the plans. Use basin risers as necessary. 10. Item includes No. 4 stone, 8" HDPE N-12 perforated pipe, geotextile, grading, and drainage gravel/river slick and pea gravel stone as shown in detail on Sheet C-2. 11. Sidewalk includes fine grading as necessary, base stone, welded wire mesh, expansion joints and any other items necessary to complete the sidewalk as shown in the plans. 12. Sidewalk drain shall be polycast drain as manufactured by Strongwell Corporation, with cast iron grating and end caps, or approved equal. Placement will be as directed by the Owner if necessary. 13. TDOT Standard Drawing RP-VC-10. Curb shall conform to "6" detached concrete curb" specification (TDOT Pay Item 702-01). 14. See plans for details. 15. See plans for details. Gate must provide 4’ clear opening. 16. Owner supplied amenities. Installation as per manufacturers specifications. 17. Frost proof chilled drinking fountain and bottle filler. Most dependable fountains No. 10145-18, installed to ensure ADA accessibility. Color specified by Owner. Locking in-ground valve box and hose bib for maintenance. Owner will provide water supply to the site of the two fountains. 18. Item includes all hardware, poles, concrete footers, pickleball nets, paint, and other items to complete the pickleball courts as shown on the plans. 19. Item includes installation of Owner provided MUSCO lighting system as shown on Sheet C-4. The Owner will provide a power source to an appropriate box in the vicinity of Pole 2 (P2). 20. 4" Schedule 40 PVC pipe sleeve installed for future electrical/sound system. 21. Item is payment in full for final clean-up and an acceptable stand of grass for all disturbed areas. Additional Notes: • Items necessary to complete the work as shown in the plans, but not included in estimated quantities shall be considered incidental to the work and the cost of such shall be included in other items. • Quantities are for estimating purposes only. Payment will only be made to the contractor for actual quantities used or installed. • Owner reserves the right to deduct line items as necessary based on available funding and value engineering. 8 BID FORM FOR Construction of Pickleball Courts Company: Contact Name: Email Address: Address: Phone: Fax: Federal Tax Identification Number: Business License # City: Bid Prices Item Description Total 1. Total from Exhibit 1 $ It is further understood and agreed by the undersigned in submitting this proposal that the Owner reserves the following rights and privileges: a. To accept or reject any or all bids, and/or waive any of the informalities in the bidding. b. To reject all items of equipment and materials which do not conform to or exceed these specifications, without altering bid price of this proposal. c. To re-bid anytime during the term of the contract. Note: Bidders shall not add any conditions or qualifying statements to this bid, except as provided herein, as otherwise the bid may be declared irregular as not being responsive to the Advertisement for Bids. If you have questions regarding the specifications contained in this bid package, please contact: Bob Parker Parks and Recreation Department Phone: (865) 868-1896 bparker@seviervilletn.org Bid Submitted by: Authorized Signature Name (Printed) Title Date 9 TITLE VI INFORMATION The City of Sevierville complies with all applicable federal and state civil rights laws, including but not limited to Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000e.), and the City does not discriminate based on race, color, gender, religion, age or national origin. By virtue of submitting a response to this solicitation, bidders agree to comply with the same non- discrimination policy. Bid Item/Project Name: Bid Date: *For Title VII compliance, we ask for voluntary disclosure of the following information for the majority owner of the business: Gender: ___ Male ___ Female Race: ___ Caucasian ___ African American ___ Other (please specify) Company Name: 10 Tennessee Drug Policy Requirements for Construction Contracts 1) The following requirement applies to all construction contract bidders having 5 or more employees. Bidder is required to include in bid an affidavit attesting that effective no later than bid date, bidder operates a drug-free workplace program that complies with the requirements of Tennessee Code Annotated Section 50-9-101 through 50-9-114 OR a program at least as stringent as the program operated by the City of Sevierville. 2) The City of Sevierville operates a drug-free workplace program that complies with the above-referenced law. The City of Sevierville performs drug or alcohol tests at the following times: a. Job Application b. Reasonable Suspicion c. Post-Accident d. Routine Fitness for Duty e. Follow-up f. Random. All testing and specimen-handling procedures conform to the standards of the U.S. Department of Transportation guidelines. A Medical Review Officer (MRO) provides medical oversight to assure appropriate processing and accurate interpretation of the results. Failure to submit to substance abuse testing or testing positive for prohibited drugs and/or alcohol may result in discipline up to and including termination. For further information on the program operated by the City of Sevierville, please call Katie Dibble, Risk Manager, at (865) 453-5504. 11 AFFIDAVIT REGARDING DRUG-FREE WORKPLACE PROGRAM STATE OF COUNTY OF The undersigned, having been duly sworn, deposes and says as follows: 1. I am over 18 years of age, and I have personal knowledge of the matters stated herein. 2. I am the of (Position) (Name of Company) Hereinafter referred to as “the Bidder”. 3. As of the date of the submittal of its bid, the Bidder has a drug-free workplace program that complies with the requirements of Tennessee Code Annotated Section 50-9-101, et seq. OR a program at least as stringent as the program operated by the City of Sevierville. Authorized Signature Name (Printed) Title Date Sworn to and subscribed before me, this day of ___. Notary Public Signature Notary Seal My commission expires 12 13 14 BUSINESS TAX & LICENSE AFFIDAVIT Tennessee Code Annotated § 5-14-108(1) The undersigned states that they have legal authority to swear this on behalf of _______________________________, and that the business is not in any manner Name of firm or individual in violation of Tennessee Code Annotated § 5-14-108(1) which states, "No purchase shall be made or purchase order or contract of purchase issued for tangible personal property or services by employees, acting in their official capacity, from any firm or individual whose business tax or license is delinquent. " Please check one of the following: Affiant affirms and warrants that their business license status is currently valid, and all appropriate Tennessee business taxes have been paid and are current as of the date of this affidavit. Affiant affirms and warrants that their business is exempt from obtaining a business license in the state of Tennessee. BUSINESS Signature: _________________________ Title: _________________________ Date: _________________________ Witness Signature: _________________________ Date: _________________________