Subscription for Ongoing Service

"DocuSign Envelope ID: DFC96767-B8B8-4F5B-B332-20846EF18D84\n\nPROCUREMENT JUSTIFICATION FORM (PJF)\n\nThis form must accompany ali contract requests and sole source requisitions (RQS) over $5,000 submitted to the Division\nof Procurement Services.\n\nINSTRUCTIONS: Please provide the reqguested information in the white spaces below. All responses (except signatures)\nmust be typed; no hand-written forms will be accepted. See the guidance document posted with this form on the Division\nof Procurement Services intranet site (Forms page) for additional instructions.\n\nPART 1: OVERVIEW\n\nDepartment Office/Division/Program: Public Utilities Commission\n\nDepartment Contract Administrator. or\n: Grant Coordinator:\n\n(If applicable) Department Peine\nAcvan\u0131a e CT/ROQS. 20230 1 1300000000085\nSenn 11,783.00 oo >\n\n= . Proposed ei\n\n| Original Start Date: | Start Date: nu tive Date:\nPrevious End Date:\n\nProject Start Date: \u2014 Grant StartDatee | |\nProject EndDate: | O5 1

GrantEndDate: | 0535353\n\n\" Vendor/Provider/Grantee Name, | |BM Corporation, P.O. Box 676673\n= :City, State: | Dallas, TX 75267-6673\n\n=\" BriefDescription Subscription for ongoing service for IBM Business Automation\nWorkflow Enterprise. Subscription is needed for the Commission's\n\" Goods/Services/Grant: CMS system that all cases for the Commission are processed.\n\nHarry Lanphear\n\nPART Il: JUSTIFICATION FOR VENDOR SELECTION\n\nD. Proprietary/Copyright/Patents\nE. Emergency\n\nREV 11718/2021 Page 1 0f2\n" "DocuSign Envelope ID: DFC96767-B8B8-4F5B-B332-20846EF18D84\n\nProcurement Justification Form (PJF)\nPlease respond to ALL of the questions in the following sections.\n\nPART Ill: SUOPPLEMENTAL INFORMATION\n\n1. Provide a more detailed description and explain the need for the goods, services or grant to\nsupplement the response in Part |.\n\nSubscription for ongoing service for IBM Business Automation\nWorkflow Enterprise. Subscription is needed for the Commission's\nCMS system that all cases for the Commission are processed.\n\n2. Provide a brief justification for the selected vendor to supplement the response in Part Il. Reference\nthe RFP number, if applicable.\nThe Commission's CMS was implemented with the help of Maine IT. IBM was the vendor selected\n\nto complete the system and in the past invoices to IBM were paid directly by Maine IT and billed to\nthe Commission. Maine IT no longer pays for this subscription directly.\n\n3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated\nto grantee.\n\nRates being used are consistant with those from the original service. The subscription will be funded\nby the Commission's existing budget.\n\n4. Describe the plan for future competition for the goods or services.\n\nThe MPUC will issue an RPF ifa replacement system is required in the future.\n\nPART IV: AMERICAN RESCUE PLAN ACT (ARPA) / MAINE JOBS & RECOVERY PLAN (MJRP)\nDoes this request utilize ARPA/MJRP funds?\n\nU No -IfNo, proceed to Part V.\n\nPART V: APPROVALS\n\nThe signatures below indicate approval of this procurergent request.\n\nVa\n\nSignature of requesting\nDepartment's Commissioner\n(or designee): {7\n\nLA\nTyped Name: | Harry Lanphear Date: 113/23 R\n. | Narley Tan, Deputy Director . | Jan-27-2023\n\nREV 11/18/2021 Page 2 of 2\n"