UNMANNED AERIAL VEHICLE W/OPTICAL GAS IMAGING INFRARED CAMERA FOR GAS LEAK DETECTION

Invitation to Bid - Agency Price Agreement Open 3/28/2024 8:00 AM MDT Number 40-66700-24-27734 Close 4/8/2024 2:00 PM MDT Currency US Dollar Sealed Until 4/8/2024 2:00 PM MDT Payment Terms 0% 0, Net 30 28 March 2024 Contacts Karen G Acosta Gonzalez karen.acosta-gonzal@gsd.nm.gov 28 March 2024 Commodity Codes Commodity Code Description 03528 Cameras and Accessories, Aerial Photograph 65529 Cameras, Digital Type (Incl. Digital Network Cameras) 65596 Video Capturing Devices Connected to Computers or Computer Networks, (Web Cameras) 89855 Radiation Monitoring Equipment and Shielding Materials: Badges, Dosimeters, Protective Aprons and Coats, etc. (See Also Class 490 and 593) 28 March 202428 March 202428 March 2024 mailto:karen.acosta-gonzal@gsd.nm.gov Establish an Agency Price Agreement for the purchase of an Unmanned Aerial Vehicle, Vector Hexacopter, or

equivalent, equipped with an Optical Gas Imaging Infrared OGI Camera for Gas Leak Detection, FLIR Workswell GIS-320, or equivalent for the New Mexico Environmental Department. Term: The term of this agreement shall be for two (2) years from date of award with an option to extend for up to one (1) additional two (2) year term, by mutual agreement of all parties and approval of the New Mexico State Purchasing Agent, at the same price, terms, and conditions. This Price Agreement shall not exceed four (4) years. Method for Award/Multiple Awards: Pursuant to the Procurement Code, Sections 13-1-153 and 13-1-154, the State reserves the right to issue multiple awards to obtain the items listed. Multiple awards are recommended to ensure availability and timely delivery. Determination for award shall be based upon the lowest total cost of all items listed and the bidder’s abilities to meet the "minimum” and “submittal” requirements of the Invitation to Bid. This may be a multiple award contract. Shipping Note: When applicable, freight shall be prepaid by the Awarded Vendor(s) and the cost shall be added to the invoice by the Awarded Vendor(s) as a separate item to be reimbursed by the State. Tax note: Price shall not include state gross receipts tax or local option tax(es). Such tax or taxes shall be added at time of invoicing at current rate and shown as a separate item to be reimbursed by the State. Bidding Information: The conditions and specifications set out in this ITB are inseparable and indivisible. Any Bidder, by submitting a bid, agrees to be bound by all such conditions and/or specifications. All conditions and specifications in the ITB, and all other documents required to be submitted, shall be submitted by the Bidder in their bid package. Failure to do so or any attempt to vary or change the conditions or specifications of the invitation to bid shall, at the discretion of the State of New Mexico, constitute grounds for rejection of the entire bid. The prices quoted herein represent the total compensation to be paid by the State of New Mexico for goods and/or services provided. It is understood that the vendor providing said goods and/or services to the State of New Mexico is responsible for payment of all costs of labor, equipment, tools, materials, federal taxes, permits, licenses, fees, and any other items necessary to complete the work provided. The prices quoted in this price agreement include an amount sufficient to cover such costs. When bidding, enter the amounts for the respective bid item unit prices to a maximum of three (3) decimal places. Any Awarded Vendor shall be considered an independent Contractor and not an employee of the State of New Mexico. The Agency shall provide directions regarding the time and place of performance and compliance with rules and regulations required by this price agreement. Brand Name or Equal: The use of a brand name is for the purpose of describing the standard of quality, performance and a characteristic desired and is not to limit or restrict competition. The design specifications incorporated herein are intended to describe such unit, and to set forth minimal performance parameters required by the State of New Mexico. The State reserves the right to accept minor variances in product design and/or operation offered by bidders if such acceptance is determined to be in the best interest of the State. Escalation / Reduction Clause: Description An Awarded Vendor shall keep pricing fixed for the first year of this Agreement. Thereafter, SPD and the Awarded Vendor may adjust pricing no more than once annually through an amendment to the Agreement at the time of Agreement renewal. An Awarded Vendor shall submit all pricing increase requests to SPD directly or through the agency contact in writing and provide substantiating evidence that each request is based on demonstrable market changes impacting the cost of products. The request must show all proposed increases by line item and include supporting documentation acceptable to