Chatham County Siler City Health Department Renovation Phase 1

REQUEST FOR BIDS Chatham County – Siler City Health Department Renovation – Phase 1 Release Date: Tuesday, May 23, 2023 Mandatory Pre-Bid Meeting: Thursday, June 1, 2023 at 10:00 AM EST Deadline for all questions: Tuesday, June 6, 2023 at 12 Noon EST Addendum Release: Thursday, June 8, 2023 at 5:00 PM EST (if needed) Bid Deadline: Wednesday, June 14, 2023 at 2:00 PM EST Physical Address: Chatham County Finance 12 East St Pittsboro, NC 27312 Mailing address: Chatham County Finance PO Box 608 Pittsboro, NC 27312 Questions and Contact: Michele Peluso Chatham County Finance purchasing@chathamcountync.gov County Project Manager: Brian Stevens Chatham County Facilities and Construction Division Brian.stevens@chathamcountync.gov Chatham County Bids and Opportunity Page:

target="_blank">https://www.chathamcountync.gov/government/bid-proposal- opportunities Chatham County Finance Office P O Box 608 Pittsboro, NC 27312 mailto:purchasing@chathamcountync. mailto:Brian.stevens@chathamcountync. https://www.chathamcountync.gov/government/bid-proposal-opportunities https://www.chathamcountync.gov/government/bid-proposal-opportunities 2 | Page Finance Officer: Vicki McConnell TABLE OF CONTENTS 3. Advertisement for Bids 4. Information for Bidders 5. Information for Bidders continued 6. Bid Form 7. Additional Contracting Requirements 8. Additional Contracting Requirements continued 9. Additional Contracting Requirements continued 10. Project Specifications 11. Support Documents a. Phase 1 Designated Floorplan Sketch b. Minority Forms Chatham County Finance Office P O Box 608 Pittsboro, NC 27312 3 | Page Finance Officer: Vicki McConnell ADVERTISEMENT Request for Bids: Chatham County - Siler City Health Department Renovation – Phase 1 Chatham County is soliciting bids for renovations to create additional office space in the existing Siler City Health Department building based on the scope and sketch provided within these documents. Pursuant to NC General Statute 87.1 a general contractor license is required. Bids will be received by Michele Peluso, Chatham County Finance Office until 2:00 PM, EST, on Wednesday, June 14, 2023. Bids will be opened publicly and read aloud at 2:00 PM EST, at the Chatham County Performance Building 964 East Street, Pittsboro, NC 27312, second floor conference room. Copies of the BID DOCUMENTS and addenda may be obtained in electronic format via the Chatham County webpage at https://www.chathamcountync.gov/government/bid-proposal-opportunities. Each BID must be submitted in a sealed envelope, addressed to Michele Peluso, Chatham County Finance Office at 12 East St., Pittsboro, NC 27312. Each sealed envelope containing a BID must be plainly marked on the outside as BID for Siler City Health Department Renovations Phase 1 and the envelope should bear on the outside the BIDDER’S GC License number, BIDDER'S name, address, and the name of the project for which the BID is submitted. If forwarded by mail, the sealed envelope containing the BID must be enclosed in another envelope addressed to the OWNER at PO Box 608, Pittsboro, NC 27312. All BIDS must be made on the required BID form. All blank spaces for BID prices must be filled in, in ink or typewritten, and the BID form must be fully completed and executed when submitted. Only one copy of the BID form is required. BIDDERS must satisfy themselves of the accuracy of the estimated quantities in the BID Schedule by examination of the site and a review of the drawings and specifications including ADDENDA. A mandatory pre-bid meeting is scheduled for Thursday, June 1, 2023 at 10:00 AM EST, on the site located at 1000 South 10th Avenue, Siler City, NC 27344. Bids will not be accepted from any firm that does not attend the mandatory pre-bid. After BIDS have been submitted, the BIDDER shall not assert that there was a misunderstanding concerning the quantities of WORK or of the nature of the WORK to be done. Questions regarding this RFB must be submitted in writing either via e-mail to Michele Peluso at purchasing@chathamcountync.gov or by fax to 919-542-4261. All questions requiring additional information will be responded to in an addendum. The deadline for questions is Tuesday, June 6, 2023 by 12:00 Noon. The last addendum for this project will be issued Thursday, June 8, 2023 by 5:00 PM. Chatham County Finance Office P O Box 608 Pittsboro, NC 27312 https://www.chathamcountync.gov/government/bid-proposal-opportunities 4 | Page Finance Officer: Vicki McConnell INFORMATION FOR BIDDERS Request for Bids: Chatham County - Siler City Health Department Renovation – Phase 1 BIDS will be received by Chatham County (herein called the "OWNER") until 2:00 PM EST, Wednesday, June 14, 2023, and then publicly opened and read aloud at the Chatham County Performance Building 964 East Street, Pittsboro, NC 27312, second floor conference room. Contractors, who are both submitting a bid and attending the public bid open, may choose to present your sealed bid to the Finance Office representative at the bid open location, and prior to the 2:00 PM deadline. The OWNER may waive any informalities or minor defects or reject any and all BIDS. Any BID may be withdrawn prior to the above scheduled time for the opening of BIDS or authorized postponement thereof. Any BID received after the time and date specified shall not be considered. No BIDDER may withdraw a BID within 60 days after the actual date of the opening thereof. Should there be reasons why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the OWNER and the BIDDER. BIDDERS must satisfy themselves of the accuracy of the estimated quantities in the BID Schedule by examination of the site and a review of the drawings and specifications including ADDENDA. The BID DOCUMENTS contain the provisions required for the construction of the PROJECT. Information obtained from an officer, agent, or employee of the OWNER or any other person shall not affect the risks or obligations assumed by the CONTRACTOR or relieve the contractor from fulfilling any of the conditions of the contract. The NOTICE TO PROCEED shall be issued within Thirty (30) days of the execution of the Agreement by the OWNER. Should there be reasons why the NOTICE TO PROCEED cannot be issued within such period, the time may be extended by mutual agreement between the OWNER AND CONTRACTOR. If the NOTICE TO PROCEED has not been issued within the Thirty (30) day period or within the period mutually agreed upon, the CONTRACTOR may terminate the Agreement without further liability on the part of either party. Chatham County Finance Office P O Box 608 Pittsboro, NC 27312 5 | Page Finance Officer: Vicki McConnell The OWNER may make such investigations as deemed necessary to determine the ability of the BIDDER to perform the WORK, and the BIDDER shall furnish to the OWNER all such information and data for this purpose as the OWNER may request. The OWNER reserves the right to reject any BID if the evidence submitted by, or investigation of, such BIDDER fails to satisfy the OWNER that such BIDDER is properly qualified to carry out the obligations of the Agreement and to complete the WORK contemplated therein. A conditional or qualified BID will not be accepted. Award will be made to the lowest responsive, responsible BIDDER. All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the PROJECT shall apply to the contract throughout. Each BIDDER is responsible for inspecting the site and for reading and being thoroughly familiar with the BID DOCUMENTS. The failure or omission of any BIDDER to do any of the foregoing shall in no way relieve any BIDDER from any obligation in respect to its BID. 6 | Page Finance Officer: Vicki McConnell Request for Bids: Chatham County - Siler City Health Department Renovation – Phase 1 BID FORM BIDDER acknowledges receipt of the following ADDENDUM: BIDDER agrees to perform all the work described in the BID DOCUMENTS for the following unit prices or lump sum: BID SCHEDULE NOTE: BIDS shall include sales tax and all other applicable taxes and fees. Item Description Unit Total 1 Phase 1 Renovation LS $ 2 HVAC Allowance $5,000.00 3 Electrical Allowance $5,000.00 4 Ceiling Repair Allowance $2,000.00 5 Sales Tax $ 6 Other Fees $ 7 Project Total $ Respectfully submitted: Signature Address Title Date Contractor’s GC License number SEAL - (if BID is by a corporation) 7 | Page Finance Officer: Vicki McConnell ADDITIONAL CONTRACTING REQUIREMENTS A. Insurance Requirements Chatham County requires selected contractors and any subcontractors to obtain and maintain, at their own expense, all insurance required by state and federal law. If requested, the selected organization agrees to provide Chatham County with evidence of required policies, certificates and/or endorsements upon the award of the contract. At a minimum, contractors and subcontractors are required to have the following coverage related to any contract work for Chatham County: • Worker’s Compensation - The contractor shall provide and maintain Worker’s Compensation Insurance as required by the laws of North Carolina, as well as employer’s liability coverage with minimum limits of $500,000, covering all of Contractor’s employees who are engaged in any work under the contract. If any work is sublet, the Contractor shall require the subcontractor to provide the same coverage for any of his employees engaged in any work under the contract. (Non-applicable-individual.) • Commercial General Liability - General Liability Coverage on a Comprehensive Broad Form on an occurrence basis in the minimum amount of $100,000 bodily injury per person, $500,000 bodily injury per occurrence and $100,000 property damage. (Defense cost shall be in excess of the limit of liability.) • Automobile - Automobile Liability Insurance, to include liability coverage, covering all owned, hired, and non-owned vehicles used in performance of the contract. The minimum combined single limit shall be $250,000.00 bodily injury and $100,000 property damage. The County shall be named as an additional insured on both the professional liability and comprehensive general liability coverage. Contractor shall furnish copies of all such insurance certificates, policies and all renewals, terminations, and alterations to the County on a current basis. B. E-Verify Effective September 4, 2013, North Carolina local government units are prohibited from entering into certain contracts unless the contractor and the contractor’s subcontractors, if any, comply with the requirements of N.C. Gen. Stats. §64-26(a). Prior to providing any services hereunder, Contractor and Contractor’s subcontractors, if any, are subject to the provisions of N.C. Gen. Stats. §64-26(a). Contractor agrees to fully comply with such statute and require Contractor’s subcontractors, if any, to fully comply with such statute. C. Iran Divestment Act Effective October 1, 2015 North Carolina local government units are prohibited from entering into certain contracts unless the contractor and the contractor’s subcontractors, if any, comply with the requirements of §143C-6A-5. Contractor agrees to fully comply with such statute and require Contractors subcontractors, if any, to fully comply with such statute. D. Divestment from Companies that Boycott Israel: Contractor certifies that (a) it is not identified on the Israel Boycott List or any other list created by the NC State Treasurer pursuant to NC G.S. 147-86.80 et al, and (b) it will not take any action causing it to appear on any such list during the term of the Contract Agreement. 8 | Page Finance Officer: Vicki McConnell E. Additional County Conditions: ● All proposing firms or individuals shall comply with all conditions, requirements, and specifications contained herein, with any departure constituting sufficient cause for rejection of the submittal. However, Chatham County reserves the right to change the conditions, requirements, and specifications as it deems necessary. ● The bid form must be signed by a duly authorized official of the proposing organization or individual submitting the bid. ● No bids will be accepted from any person or organization that is in arrears for any obligation to Chatham County, or that otherwise may be deemed irresponsible or unresponsive by county staff or the Chatham County Board of Commissioners. ● Chatham County is not obligated to enter into any contract as a result of the RFB. ● Chatham County reserves the right to reject any and all bids or any part thereof and to select the most responsive firm that is deemed in the best interest of Chatham County. ● Chatham County may approve or disapprove the use of specific proposed subcontractors in any bid. ● Chatham County reserves the right to enter into an agreement with another proposing vendor in the event that the originally selected vendor fails to execute a contract with the County or defaults on their contract. ● Chatham County reserves the right to negotiate with any, none or all of the proposing company. ● All costs, including travel and expenses, incurred in the preparation of this proposal will be borne solely by the proposing company. ● The County will not return bid materials to those submitting proposals. ● No agreements with any selected vendor shall be binding until a contract is signed and executed by the Board of Commissioners or County Manager and authorized representatives of the vendor. ● Chatham County will follow all applicable local, state, and federal procurement requirements when expending federal funds and require all contractors to comply in full. ● Details of all terms and conditions for purchase orders and contracts can be found at https://www.chathamcountync.gov/government/departments-programs-a-h/finance/forms. F. Minority Business Participation Requirements Provide with the bid - Under GS 143-128.2(c) the undersigned bidder shall identify on its bid (Identification of Minority Business Participation Form) the minority businesses that it will use on the project with the total dollar value of the bids that will be performed by the minority businesses. Also list the good faith efforts (Affidavit A) made to solicit minority participation in the bid effort. NOTE: A contractor that performs all of the work with its own workforce may submit an Affidavit (B) to that effect in lieu of Affidavit (A) required above. The MB Participation Form must still be submitted even if there is zero participation. After the bid opening - The Owner will consider all bids and alternates and determine the lowest responsible, responsive bidder. Upon notification of being the apparent low bidder, the bidder shall then file within 72 hours of the notification of being the apparent lowest bidder, the following: https://www.chathamcountync.gov/government/departments-programs-a-h/finance/forms 9 | Page Finance Officer: Vicki McConnell An Affidavit (C) that includes a description of the portion of work to be executed by minority businesses, expressed as a percentage of the total contract price, which is equal to or more than the 10% goal established. This affidavit shall give rise to the presumption that the bidder has made the required good faith effort and Affidavit D is not necessary; * OR * If less than the 15% goal, Affidavit (D) of its good faith effort to meet the goal shall be provided. The document must include evidence of all good faith efforts that were implemented, including any advertisements, solicitations and other specific actions demonstrating recruitment and selection of minority businesses for participation in the contract. Note: Bidders must always submit with their bid the Identification of Minority Business Participation Form listing all MB contractors, vendors and suppliers that will be used. If there is no MB participation, then enter none or zero on the form. Affidavit A or Affidavit B, as applicable, also must be submitted with the bid. Failure to file a required affidavit or documentation with the bid or after being notified apparent low bidder is grounds for rejection of the bid. Chatham County is an Equal Opportunity Employer and does not discriminate on the basis of sex, marital status, race, color, creed, national origin, age or disability. 10 | Page Finance Officer: Vicki McConnell PROJECT SCOPE Overall Materials, to be used throughout: Paint - Mindful Gray Sherwin Williams Satin finish walls (or equal manufacturer with matching color), trim and doors white with a durable finish. Windowsill and countertop/backsplash replacements - all bathrooms, exam rooms, labs, and any other spaces with a countertop to be replaced (Silestone Kensho Quartz Grey or equal) – Phase 1 contains one windowsill and two countertops (breakroom and bathroom) to be replaced – field measure prior to bid for estimate. Submit sample for approval prior to ordering. Phase 1 Construction: Create offices from “cubicles” in admin area - bump out front walls to expand and be past light, walls extend to ceiling, add doors and frames to each cubicle, leave open area between walls by window. (Doors and frames are to be 3’-0” x 7’-0” with appropriate hardware and are to match existing as close as possible). Existing built-in furniture to be demolished/removed. Add a wall and door and frame to separate the front admin area and 1st cubicle with the rest of the back cubicles, door to have glass insert. (Door and frame to be 3’-0” x 7’-0” and are to match existing as close as possible) Add two offices to open area - 2 walls to create the spaces and door and frame for each space - these will need their own light switch added and light fixtures broken out of existing circuits to allow independent operation. (Doors and frames to be 3’-0” x 7’-0” with appropriate hardware and are to match existing as close as possible). Remove checkout counter/window and replace with framing and drywall to close opening in Room 4. In the main hall, install framing and drywall to create closet space. Include double 3’-0” x 7’-0” doors and closet style hardware. Field measure during site visit. (Doors and frame are to match existing as close as possible) All walls of Phase 1 as identified in the attached sketch to be patched and sanded where needed to receive new paint. *Returns and vents will need to be looked at for HVAC in this area as it is already having issues – include $5,000 allowance for HVAC - any work in excess of the allowance must be discussed with and approved by Owner prior to work being performed. Include $5,000 allowance for Electrical. Include $2,000 allowance for ceiling repair – if needed. Plumbing scope should only include removal and installation of two sinks – breakroom and bathroom – for countertop replacement. Base to be removed in area of Phase 1 renovation to allow for wall construction, finish and painting. **Flooring and base replacement is EXCLUDED from this scope. ***Permit submittal by Contractor - PERMIT COST TO BE PAID BY OWNER