#2023-19: City of Lancaster Tree Removal, Stump Grinding and Tree Planting Project

As set forth in the advertisement for bids, sealed proposals will be received on the Pennsylvania Electronic Document and Bid Management Website known as PennBid at http://www.pennbid.net by the City of Lancaster, Pennsylvania (City), 120 North Duke Street, Lancaster City, Lancaster County, Pennsylvania until August 9, 2023 at 11:00 a.m., at which time bids will be electronically and posted on the website for the City of Lancaster Tree Removal, Stump Grinding, and Tree Planting Project This project generally includes tree removal, stump removal/grinding, and planting 2 inch caliper trees (bare root or ball & burlapped) in tree wells and parks throughout the City in the public right-of-way. Bidders must have an ISA-certified arborist on staff. Tree species to be planted will be determined and paid for by the City. A list of species designations shall be provided to contractor in advance of planting seasons. It shall

be contractor’s responsibility to coordinate tree planting schedules. City maintains nursery suppliers that shall be utilized for tree stock for this project and with whom the City shall place tree stock orders. Contractor shall accept delivery, store the trees, care for and maintain the trees, and transport them to the planting sites. City will be responsible to pay supplier invoices, therefore, pricing for trees themselves shall not be included in bids. The project area has been divided into five (5) sections as listed above and detailed in the bidding documents. Bidders may bid on one section, all sections or any combination of sections. The City may award different sections to different bidders totaling up to five (5) awards. The terms of the introduction and project description are incorporated herein. All bids shall be effective for sixty (60) calendar days from the date of the bid opening unless an award of the Contract is delayed by the required approval of another governmental agency, the sale of bonds or the award of a grant, in which case all bids will remain effective for one hundred twenty (120) calendar days from the date of the bid opening. The successful bidder will be required to provide performance and payment bonds equal to one hundred (100%) percent of the Contract price with suitable, reasonable requirements guaranteeing the performance of the Contract. This Project and Contract are subject to certain special requirements. For example, as more specifically detailed in the Contract Documents, the successful bidder(s) shall be required to assure protection against discrimination for employees, applicants for employment, and subcontractors on the grounds of actual or perceived race, color, sex, religion, ancestry, genetic information, national origin, sexual orientation, gender identity or expression, familial status, marital status, age, mental or physical disability, use of guide or support animals and/or mechanical aids. The Project is being funded in part through an ARPA grant from the Lancaster County Board of Commissioners in partnership with the Lancaster County Conservation District and the Lancaster County Clean Water Parters. The successful contractor(s), and all of his/her/its subcontractors will be required to pay laborers employed on this Project not less than the minimum wages stipulated in the Contract Documents. The Contract Documents for the Project can be obtained over the internet from the Pennsylvania Electronic Document and Bid Management Program known as PennBid at http://www.pennbid.net. Potential bidders must register with PennBid online to have access to said documents. Registration is at no cost and the process takes only a few minutes. Once registered, potential bidders can obtain all project documents for the Project and for any other PennBid-registered project (for free) and thereafter submit and update his/her/its confidential proposals online prior to the deadline for submitting a bid. All proposals shall be submitted exclusively in electronic format to City through PennBid at http://www.pennbid.net. Proposals provided by any other means will not be accepted. Incomplete proposals and those received after the specified date and time will not be considered. Hand delivered, mailed, courier, faxed and/or e-mailed responses will not be accepted. Bids, after having been submitted, may be withdrawn by the bidder prior to the time set for the opening of bids upon the written direction to City through PennBid at http://www.pennbid.net. No withdrawal bids will be allowed within sixty (60) calendar days after said time, even though bids may not as yet been opened. The City will determine who is the lowest responsible bidder(s) upon the basis of the bids submitted. The lowest responsible bidder(s) need not be the bidder(s) submitting the lowest dollar amount. The City may consider the quality of services supplied, responsiveness of the bidder, past performance of the bidder, compatibility of the bidder’s processes with other City services, and the bidder’s ability to handle the volume of work proposed. The City reserves the right to reject any or all bids and re-advertise if the best interest of the City will thereby be promoted. The City also reserves the right to waive technical defects if, in its judgment, the interest of the City shall so require. The City further reserves the right to waive any informalities in the bids received and reject any or all bids for any reason whatsoever. Included in its right to reject bids, is the right for the City, in its sole discretion, to reject proposals which are deemed by the City to be incomplete, conditional, or obscure, or which contain additions, erasures, alterations, omissions or irregularities of any kind. In reviewing the bids, the City will review the bidder’s experience, necessary facilities, and financial resources to furnish the items of this Contract, and the City reserves the right to reject the proposal of any bidder not possessing satisfactory qualifications. The City’s Contract Representative is Cody Kiefer, Urban Forester, Department of Public Works, City Hall, 120 N. Duke St., PO Box 1599, Lancaster, PA 17608. Number City of Lancaster, Lancaster County Title #2023-19: City of Lancaster Tree Removal, Stump Grinding and Tree Planting Project Available Date 7/12/2023 7:00 AM Clarification Deadline 8/2/2023 4:00 PM Due Date 8/9/2023 11:00 AM Contact Information Bid Type Fixed Fee Contract