Pega Application Software Enhancement

REV 11/18/2021 Page 1 of 3 PROCUREMENT JUSTIFICATION FORM (PJF) This form must accompany all contract requests and sole source requisitions (RQS) over $5,000 submitted to the Division of Procurement Services. INSTRUCTIONS: Please provide the requested information in the white spaces below. All responses (except signatures) must be typed; no hand-written forms will be accepted. See the guidance document posted with this form on the Division of Procurement Services intranet site (Forms page) for additional instructions. PART I: OVERVIEW Department Office/Division/Program: DAFS/OIT/PEGA Application Support Department Contract Administrator or Grant Coordinator: William Mason (If applicable) Department Reference #: N/A Amount: (Contract/Amendment/Grant) $16,410 increase Advantage CT / RQS #: CT 18B 20220919000000000844 CONTRACT Proposed Start Date: Proposed End Date: AMENDMENT Original Start Date: 10/1/2022 Effective Date: 10/19/2022 Previous End Date: 9/30/2027 New End Date: No change

GRANT Project Start Date: Grant Start Date: Project End Date: Grant End Date: Vendor/Provider/Grantee Name, City, State: Stratosphere Consulting Services, LLC - Kittery Maine Brief Description of Goods/Services/Grant: Pega application software enhancement PART II: JUSTIFICATION FOR VENDOR SELECTION Check the box below for the justification(s) that applies to this request. (Check all that apply.) A. Competitive Process G. Grant B. Amendment H. State Statute/Agency Directed C. Single Source/Unique Vendor I. Federal Agency Directed D. Proprietary/Copyright/Patents J. Willing and Qualified E. Emergency K. Client Choice F. University Cooperative Project L. Other Authorization DocuSign Envelope ID: F5E0C0E2-790E-4A00-BFC9-AEFA6A608507 DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES iy DIVISION OF PROCUREMENT SERVICES Rsv wu he) BENNO} Procurement Justification Form (PJF) REV 11/18/2021 Page 2 of 3 Please respond to ALL of the questions in the following sections. PART III: SUPPLEMENTAL INFORMATION 1. Provide a more detailed description and explain the need for the goods, services or grant to supplement the response in Part I. Updates to The DMR LEEDS Application, Pega app supported by Stratosphere Technical Consulting, LLC. Work as defined in the contract amendment. This is a continuation of the enhancement work that was begun under the previous contract with the same vendor. 2. Provide a brief justification for the selected vendor to supplement the response in Part II. Reference the RFP number, if applicable. Stratosphere is in year one (1) of a five (5) year contract with The State of Maine to support all State of Maine Pega applications. As such, they are constantly updating the applications source codes and deploying new bug fixes to production. Consequently, they are the most familiar with the programming architecture, testing, and deployment standards. Adding an additional vendor would not only cause slower development and less effective testing but would also introduce the additional risk of having multiple vendors colliding with source code changes and production deployment scheduling. 3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated to grantee. The rates are consistent with the current support contract in place with the same vendor which was negotiated through the RFP process. 4. Describe the plan for future competition for the goods or services. The current support contract with Stratosphere runs through September 30, 2027. As we approach that date we will work with the Procurement team to determine if the competitive bidding process is needed. PART IV: AMERICAN RESCUE PLAN ACT (ARPA) / MAINE JOBS & RECOVERY PLAN (MJRP) Does this request utilize ARPA/MJRP funds? Yes If Yes, please attach the approved Business Case(s). No If No, proceed to Part V. PART V: APPROVALS The signatures below indicate approval of this procurement request. DocuSign Envelope ID: F5E0C0E2-790E-4A00-BFC9-AEFA6A608507 Procurement Justification Form (PJF) REV 11/18/2021 Page 3 of 3 Signature of requesting Departments Commissioner (or designee): Typed Name: Frederick Brittain, Chief Information Officer Date: Signature of DAFS Procurement Official: Typed Name: Joseph Zrioka, Director of IT Procurement Date: DocuSign Envelope ID: F5E0C0E2-790E-4A00-BFC9-AEFA6A608507 10/25/2022 10/26/2022 el Ariole EA813178102243C... DocuSigned by: 052B9AC7F56A489...