Jul 30, 2019 9:06 pm RFP FOR COMMERCIAL ITEMS
Document Type: Combined Synopsis Solicitation
Solicitation Number: 36C78620R0003
Post Date: 07/30/2019
Original Response Date: 08/16/2019 at 2:00 pm EST
Applicable NAICS: 561730
Classification Code: S208
Set Aside Type: Tiered Evaluations
Period of Performance: Date of Award 365 calendars days with (4) one-year options if exercised
Issuing Contracting Office: Department of Veterans Affairs
National Cemetery Administration, Contract Services
75 Barrett Heights Rd., Suite 309
Stafford, VA 22556
Place of Performance: Fort Rosecrans National Cemetery
Cabrillo Memorial Drive
San Diego, CA 92106
Attachments: 1 Wage Determination No. 2015-5635
2 Performance Work Statement/Price Schedule
3 Past Performance Questionnaire
4 List of References
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Proposal (RFP), solicitation number 36C78620R0003
This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2019-03 Effective July 12, 2019.
The applicable North American Industrial Classification System (NAICS) code for this procurement is 561730, with a business size standard of $7.5 million.
This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.
The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced Requirements Contract.
Scope: The contractor shall provide all labor, materials, equipment, tools, and supplies to perform headstone setting and full grounds and facility maintenance services at Fort Rosecrans National Cemetery, Cabrillo Memorial Drive, San Diego CA, 92122. All work shall be performed in accordance with the attached statement of work.
SITE VISIT: Offerors are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit / inspection of the Fort Rosecrans National Cemetery, YOU MUST CONTACT one of the following personnel to make arrangements:
Rex Kern 619-553-2084
Graham Wright 858-658-7366
Responses to this Request for Proposal (RFP) are due to the Contracting Officer no later than 2:00 pm EST on 08/16/2019. Responses to this announcement will result in a Firm-Fixed Price Requirements Contract and the Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov
All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than (5) calendar days before the closing date of the solicitation. Questions will not be addressed using the telephone.
Proposal Format and Submission Information:
Proposals must be submitted on company letterhead. Commercial format is encouraged. All offerors shall include the following information as part of their proposal:
Legal Business/Company Name (as listed in www.sam.gov
Point of Contact Name
-Pricing shall be submitted as requested in the Schedule of Supplies/Services
-Technical Package for Evaluation
-Past Performance Questionnaire (Attachment 3)
-List of References (Attachment 4)
Questions pertaining to this announcement shall be sent by email to firstname.lastname@example.org
. Telephone inquiries will not be accepted.
Submission of Proposals: All proposals must be submitted through the Department of Veterans Affairs Electronic Management System (eCMS) Vendor Portal website to be considered for Award.
VENDOR PORTAL USAGE INFORMATION:
The Vendor Portal is a module of the Electronic Contract Management System (eCMS) that serves as a central location that allows for communication between VA Acquisition Staff and potential vendors.
Vendors will need to visit the Vendor Portal (https://www.vendorportal.ecms.va.gov
) to register.
In the event an Offeror is unable to register for a user account and/or submit a proposal through the Vendor Portal prior to the proposal closing date, the vendor is to contact the VAAS helpdesk at 1-877-634-3739, or via email at VA.Acquisition.Systems@va.gov
If the deadline hits as you are uploading your documents, the portal will shut without giving notice it is doing so. The upload appears to be happening however, it never finishes.
Once registered, vendors will be able to access/edit their profile, view solicitations/awards and submit bids/proposals as instructed.
Vendors can submit questions via the Vendor Portal which can be answered directly within the Vendor Portal.
The Government intends to award a firm fixed price, Requirements contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Proposals will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the best as a whole.
Proposals will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which proposal provides the government with its needs, as identified in the RFP. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The government also has the has the discretion to make an award based on whether the lowest priced of the quotations having the highest past performance rating possible represents the best benefit to the government.
The following factors shall be used to evaluate proposals:
Pricing: The sum of all the CLINs, to include options, will represent the total evaluated price. Proposed price must be determined to be fair and reasonable to be eligible for award in terms of reasonableness and realism.
Comparison of proposed prices received in response to the solicitation.
Comparison of previously proposed prices and previous Government and commercial contract prices with current proposed prices for like items.
Use of parametric estimating methods/application of rough yardsticks to highlight significant inconsistencies that warrant additional pricing inquiry.
Comparison with competitive published price lists, published market prices of commodities, similar indexes, and discount or rebate arrangements.
Comparison of proposed prices with independent Government cost estimates.
Comparison of proposed prices with prices obtained through market research for the same or similar items.
Analysis of pricing information provided by the offeror.
Because below-cost prices are not inherently improper, when vendors are competing for award of a fixed-price contract, vendors are given notice that a business decision to submit a low-priced quotation may be considered as reflecting on their understanding of the contract requirements or the risk associated with their approach.
Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing exits when, despite an acceptable total evaluated price, the price of one or more contract line items for the base and or option years is significantly overstated or understated as indicated by the application of analysis techniques. Offers that are determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the Government.
Qualification of all Personnel (training, experience, certifications)
Sufficient Personnel/Equipment- list of all equipment to be utilized in this contract as well as staffing and the tasks they will perform, number of total persons to be on the ground working
Equipment List shall have the models, horse power and ages of the motorized equipment
List of proposed supplies
List of Subcontractors business names (if being used) and the percentage of tasks and/or CLINS they will perform
Write up detailing the technical methods and management of completing a cycle
Past Performance will be evaluated for Quality of Service, Schedule, Business relations with Customers, Management of Key Personnel, Safety, Problem Resolution, Invoice Accuracy, and Overall Performance of the company in this area. Utilizing the Past Performance Questionnaire in Section D, offerors shall provide three (3) references within the last three (3) years that are similar in size and scope and that are deemed relevant to the requirement of this solicitation. The Government will use information submitted by the offeror and other additional sources such Federal Agencies as well as commercial sources in order to access past performances. In addition, the Government will also validate past performance information by utilizing the Federal Government s Contractor Performance Assessment Reporting System (CPARS).
-Pricing shall be submitted as requested in the Schedule of Supplies/Services.
-Technical Package for Evaluation (a redacted copy of the technical proposal removing ALL company names and identifiable information is REQUIRED) ..a proposal may be considered non-responsive if a redacted copy of the technical proposal is not received and/or if the technical proposal does not contain all items required and therefore may be removed from further consideration for award.
The following shall be included as part of the proposal submission (See Technical Acceptability Above):
Experience of company and subcontractors anticipated to perform work under this contract
Managerial & Technical Qualifications of key personnel
Qualifications of any proposed sub-contractors and the percentage of work they will be performing identify the exact work to be done.
-Past Performance. The offeror is responsible for providing three (3) references of their choosing. Send a copy of the attached Past Performance Questionnaire (Attachment 3) for their completion. The completed questionnaire is to be returned to the Contracting Officer for review. The completed questionnaires shall be sent to: email@example.com
no later than the solicitation s closing date and time. The references chosen by the offer should be selected based on past projects of the same or similar work.
In addition to the past performance questionnaires, the offeror is responsible for providing a completed copy of the List of References (Attachment 4) to the contracting officer. The completed list of references shall be included with the offeror s proposal submission.
Solicitation Provisions and Contract Clauses
The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.https://www.va.gov/oal/library/vaar/
The following solicitation provisions apply to this acquisition:
FAR 52.212-1 Instructions to Offerors Commercial Items (Oct 2018)
FAR 52.204-7 System for Award Management (Oct 2018)
FAR 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016)
FAR 52.209-7 Information Regarding Responsibility Matters (OCT 2018)
FAR 52.216-1 Type of Contract (APR 1984) FFP Requirements
FAR 52.233-2 Service of Protest (SEPT 2006) Email: firstname.lastname@example.org
Mail: National Cemetery Administration
18434 Joplin Road
Triangle, VA 22172
VAAR 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)
VAAAR 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018)
VAAR 852.233-71 Alternate Protest Procedure (OCT 2018)
VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)
Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov
in accordance with FAR 52.212-3 Offerors Representations and Certifications Commercial Items. (Oct 2018) If paragraph (j) of the provision is applicable, a written submission is required.
The following solicitation clauses apply to this acquisition:
The clause at 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018) applies to this acquisition.
Addendum to FAR clause 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018):
FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)http://www.acquisition.gov/far/index.html
FAR 52.203--17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014)
FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011)
FAR 52.204-13 System for Award Management Maintenance (OCT 2018)
FAR 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016)
FAR 52.216-18 Ordering (Oct 1995) (date of award through September 30, 2019)
FAR 52.216-19 Order Limitations (Oct 1995) ($250.00 | $25,000.00 | $25,000.00| 30 days)
FAR 52.216-21 Requirements (Oct 1995) (September 30, 2019)
FAR 52.217-8 Option to Extend Services (Nov 1999) (15 days)
FAR 52.217-9 Option to Extend Term of the Contract (Mar 2000) (30 days)
FAR 52.228-5 Insurance-Work on a Government Installation (JAN 1997)
FAR 52.232-18 Availability of Funds (APR 1984)
FAR 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984)
FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)
FAR 52.237-3 Continuity of Services (Jan 1991)
VAAR 852.203-70 Commercial Advertising (May 2018)
VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2018)
VAAR 852.237-70 Contractor Responsibilities (Apr 1984)
The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (MAY 2019) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(7), (b)(8), (b)(9), (b)(14i), (b)(16), (b)(18), (b19), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(29), (b)(30), (b(31), (b)(32), (b)(33)(i), (b)(42), (b)(49), (b)(55), (c)(1), (c)(2),(c)(4), (c)(8), and (c)(9).
(c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)
Monetary Wage Fringe Benefits
Laborer, Grounds Maintenance WG 3-1
$14.84 + $4.50
Laborer, Grounds Maintenance WG 3-3
Laborer, Grounds Maintenance WG 3-5
$17.32 + $4.50
End of Addenda