Fleet Vehicle Maintenance and Repair Services

22 September 2021 Fleet Vehicle Maintenance and Repair Services Request for Statements of Qualifications (RFSQ) to be pre-qualified to provide Fleet vehicle maintenance and repair services. 22 September 2021 Open 10/28/2016 2:00 PM MDT Type Request for Statement of Qualifications (RFSQ/SOIQ) Close 2/2/2026 2:00 PM MST Number LC17020-1 Currency US Dollar 22 September 2021 Contacts Cherilyn Hess chess@utah.gov 22 September 2021 Commodity Codes Commodity Code Description 78180 Vehicle maintenance and repair services including body repair and painting services and transmission repair and vehicle glass repair 22 September 202122 September 202122 September 202122 September 202122 September 202122 September 202122 September 2021 mailto:chess@utah.gov Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Fleet Operations REQUEST

FOR STATEMENT OF QUALIFICATIONS TO BE PRE-QUALIFIED TO PROVIDE FLEET VEHICLE MAINTENANCE AND REPAIR SERVICES SOLICITATION #LC17020-1 This Request for Statement of Qualifications (“RFSQ”) is issued in accordance with State of Utah Procurement Code, Utah Code Annotated (UCA) Chapter 63G-6a, and applicable Rules found in the Utah Administrative Code (UAC). If any provision of this RFSQ conflicts with the UCA or UAC, the UCA or UAC will take precedence. Purpose of this Solicitation The State of Utah, Division of Purchasing has issued this RFSQ to obtain statements of qualifications from companies interested in providing fleet vehicle maintenance and repair services with the intent to establish an open-ended approved vendor list. Vendors approved during this process will be pre-qualified for a period of 18 months after which time an approved vendor must resubmit qualifications for evaluation and renewal. The State will allow additional vendors that did not previously qualify, to submit responses on an annual basis during the term of this open-ended approved vendor list. Background This RFSQ provides interested vendors the ability to submit statements of qualifications (by completing the attached Fleet Operations Service Agreement form) and demonstrating their ability to meet minimum requirements in order to be considered as an approved vendor to provide fleet vehicle maintenance and repair services. Vendors will be approved to provide services based on the following geographical areas: 1. Within Salt Lake County – city where vehicle is based, or closest mfg. dealer if required 2. All other areas – county by county a. Rural Counties (outside of the Wasatch Front) – geographical area will include adjacent counties. . Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number The State of Utah Division of Purchasing is the issuing procurement unit and The State of Utah Division of Fleet Operations is the conducting procurement unit for this RFSQ (referred to as “the State”). The reference number for this RFSQ is Solicitation #LC17020-1. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this RFSQ. Additional Information All pre-qualified vendors will be added to the approved vendor list, upon submission of an acceptable Fleet Operations Service Agreement form, for an active period of 18 months. Pre-qualified vendors must re-establish approved vendor status at a minimum every 18 months by renewing the current statement of qualifications. Throughout the term of the 18 month pre-qualification, and at the time of renewal, the Division of Fleet Operations will utilize a performance rating system to monitor approved vendors. If an unacceptable performance rating is received, the Division of Fleet Operations reserves the right to remove the firm from the approved vendor list or require the firm to respond to the performance rating indicating how they plan to improve services in order to remain on the approved vendor list. All determinations are made solely at the discretion of the Division of Fleet Operations. *Please see LC17020-1 Fleet Operations Approved Vendor Application attachment. All forms must be filled out at time of submission. Evaluation of Statements of Qualifications Description Each Statement of Qualifications received shall be evaluated for responsiveness as outlined in the Utah Procurement Code. Pursuant to Section 63G-6a-403-404 of the Utah Procurement Code this RFSQ shall be evaluated by the objective criteria described in this RFSQ. Statements of Qualifications submitted must comply with the prerequisites and questions sections of this RFSQ. Any Statement of Qualification that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected. Any exceptions to the content of this RFSQ, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date. To be responsive and responsible Vendors must review and respond to the following sections of this RFSQ: Prerequisites and Buyer Attachments.  The Prerequisites Section contains the objective pass or fail criteria that will be used to evaluate the statements of qualifications, including the mandatory minimum requirements and general requirements that Vendors must certify that they have read, understand, and agree in order to submit a bid.  The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the RFSQ, which are non- negotiable, the General Provisions which apply to this RFSQ, and any additional required forms. Vendors must review each section carefully. As part of the RFSQ response, vendors are required to demonstrate compliance with requirements identified in the attached Division of Fleet Operations Service Agreement Form. A review team in the Division of Fleet Services will review the form for compliance and may negotiate service capabilities and rates on a case by case basis, based on location and other factors as identified by the Division of Fleet Operations. The Division of Fleet Operations will have the final determination as to whether a vendor is deemed acceptable or non- acceptable. When deeming a vendor non- acceptable, Fleet Operations will be required to provide documentation stating the reasons for the non- acceptable determination. Only pre- qualified vendors who are deemed acceptable will be placed on the approved vendor list to provide the specific services outlined. All documents and questions must be submitted to the Division of Fleet Operations. Required to View Event Prerequisites Required to Enter Bid 22 September 2021 1. Vendors are encouraged to review this RFSQ prior to the deadline to submit a Statement of Qualifications, even if a proposal has been submitted, in case an addendum has been issued by the issuing procurement unit. 2. All questions are to be directed to Eric Gardner, Division of Fleet Operations, 801-538-3827. His email address is: egardner@utah.gov 3. Vendors are restricted on communications regarding this solicitation. 4. Statements of Qualification must be submitted to the State of Utah, Division of Fleet Operations, as follows: Mail or deliver to:Division of Fleet Operations Attn: Vehicle Services Center (VSC) 4120 State Office Building Capitol Hill Complex Salt Lake City, UT 84114 Email:egardner@utah.gov Fax:801-359-0759 5. Vendor may take exception and/or propose additional language to the Standard Terms and Conditions thathave been attached. 6. Vendors may request that part of its Statement of Qualifications be protected by submitting a Claim of Business Confidentiality Form. See the Buyer Attachments section. 7. Pursuant to the Utah Procurement Code the following entities are Eligible Users and are allowed to use theawarded contracts. 8. If Vendor will have access to certain locations, data, or technology, they may be required to pass a background check. 9. Vendor's Statement of Qualification will become public information. 10. The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate proposals. Vendors must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite. 11. To determine which firms are qualified under this RFSQ, the evaluation committee will evaluate each Statement of Qualification that has not been disqualified or rejected using the criteria listed in this section 12. All Statements of Qualifications in response to this RFSQ will be evaluated in a manner consistent with the Utah Procurement Code, Administrative Rules, policies and the evaluation criteria in this RFSQ. Vendors bear sole responsibility for the items included or not included within the Statement of Qualifications submitted by the Vendor. Each area of the evaluation criteria must be addressed in detail in the Statement of Qualifications. 13. The issuing procurement unit may not accept a proposal after the time for submission of a proposal has expired. 14. Responses should be concise, straightforward and prepared simply and economically. 22 September 202122 September 202122 September 202122 September 202122 September 2021 Buyer Attachments 1. Terms and Conditions for Services 2. Approved Vendor Application 3. Claim of Business Confidentiality Form 22 September 202122 September 202122 September 202122 September 2021 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/154069-399082262termsandconditionsforservice%20.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1695403983&Signature=5V0K0LyxwrhLGVTqPx77afMxm0k%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/154069-971998436LC17020-1-Approved%20Vendor%20Application-2020.5.5.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1695403983&Signature=3dr49QChPkwEymxNKq09rLZzvAY%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/154069-365379838Claim%20of%20Business%20Confidentiality%20Form%20-1.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1695403983&Signature=knkV1MyJgtC22tB5a8ctKoUbQVU%3D Questions Required Questions 22 September 202122 September 202122 September 2021