IFAS DATABASE MIGRATION SERVICE

Project Title IFAS DATABASE MIGRATION SERVICE Invitation # RFP 22-036 Bid Posting Date 10/06/2022 11:58 AM (PDT) Project Stage Bidding Bid Due Date 11/03/2022 4:00 PM (PDT) Response Format Electronic Project Type RFP (Request for Proposal) Response Types Cost File Response File Submission Documents Type of Award Lump Sum Categories 541490 - Other Specialized Design Services 541511 - Custom Computer Programming Services 541512 - Computer Systems Design Services 541513 - Computer Facilities Management Services 541519 - Other Computer Related Services 541611 - Administrative Management and General Management Consulting Services 541690 - Other Scientific and Technical Consulting Services 541990 - All Other Professional, Scientific, and Technical Services 561499 - All Other Business Support Services 811213 - Communication Equipment Repair and Maintenance License Requirements Department Purchasing Address 701 E. Carson Street 144 Carson, California County Los Angeles Bid Valid Liquidated

Damages Estimated Bid Value Start/Delivery Date Project Duration Bid Bond Bid Bond 0.00% Payment Bond 0.00% Performance Bond 0.00% Pre-Bid Meeting Information Pre-Bid Meeting No Online Q&A Online Q&A Yes Q&A Deadline 10/20/2022 2:00 PM (PDT) Contact Information Contact Info Elaine Bedwell 310-830-7600 ebedwell@carsonca.gov Bids to Electronic Via Planet Bids Owner's Agent Information Technology Description Scope of Services The City of Carson (“City”) is seeking proposals from qualified individuals or firms to provide Ifas Database Migration Service. Currently, the City of Carson is utilizing the legacy system which resides on Hewlett Packard (HP) 9000 server with R330/SmartDisk Appliance under HP-Unix operating system and uses Informix as a database. The legacy system utilizes software application called SunGard iFas 7i Financial and Human Resources module to query database to fetch information to end user. In addition, end user uses a report generator called IQ Report Writer to generate various payroll and human resource reports. The city is seeking to use Microsoft SQL 2019 database as a target platform of choice for the database migration. Consultant must provide a similar reporting capability of the legacy system to the new platform. SQL Server Reporting Services (SSRS) may be utilized to provide report writing capabilities as the City is familiar with SSRS. Consultant must be able to initiate work within 30 days after a purchaser order has been created and must be able to complete the work within 90 days after the commencement of the work as time is of the essence. Other Details Notes NOTE: ALL RESPONSES MUST INCLUDE THE VENDOR NAME, COMPANY ADDRESS AND REFERENCE THE RFP NO. 22-036 ON THE DOCUMENTS. Special Notices Local Programs & Policies This RFP does not commit the City of Carson to award a contract or to pay any cost incurred in the preparation of any response to the RFP. All responses to this RFP become the property of the City. At such time a selection is made, all responses submitted become a matter of public record and shall be regarded as such, with the exception of those elements in responses which are trade secrets or proprietary, marked as such, and otherwise exempt from disclosure under the Public Records Act. Any changes to the RFP requirements will be made by addendum. Unless expressly stated otherwise, documents must be uploaded in PDF format. It is the Proponent’s responsibility to ensure qualification documents are properly and timely received. Qualifications that are missing pages, cannot be opened, etc. may be considered nonresponsive. It is the Proponent’s sole responsibility to contact the City’s online bid management provider (Planet Bids at 818-992-1771) to resolve any technical issues related to electronic bidding, including (but not limited to) registering as a vendor, updating passwords, updating profiles, uploading/downloading documents, submitting an electronic bid/proposal, etc. All questions or requests for interpretation regarding this RFP solicitation must be submitted online through Planet Bids within the date and time specified. Proposers are not to contact City personnel or Elected Officials with any questions or clarifications concerning this RFP other than through Planet Bids. Any City response for this RFP that is not posted through Planet Bids is unauthorized and will be considered invalid. Bidder is solely responsible for “on time” submission of their electronic bid. The Bid Management System will not accept late bids and no exceptions shall be made. Bidders will receive an e-bid confirmation number with a time stamp from the Bid Management System indicating that their bid was submitted successfully. The City will only receive those bids that were transmitted successfully. NOTE: E-Bids are sealed and cannot be viewed by the City until the closing date and time. If you need to withdraw your bid, you may do so any time before the bid deadline, by going back into the system and selecting “withdraw”. PLEASE NOTE THAT IN THE EVENT OF A CONFLICT BETWEEN ANY DETAILS CONTAINED WITHIN THIS RFP 22-036 DOCUMENT AND ANYTHING ELSE CONTAINED WITHIN THE PLANETBIDS PORTAL, THIS RFP 22-036 DOCUMENT SHALL CONTROL AND GOVERN. Place eBid