McKinney Vento Implementation

"State of Maine\nProcurement]) ustification Form\n\nThis form must accompany all contract requests and sole source requisitions (RQS) over $5,000 submitted to the Division of\nProcurement Services.\n\nINSTRUCTIONS: Please provide the requested information in the white spaces below. All responses (except signatures) must\nbe typed; no hand-written forms will be accepted. See the guidance document posted with this form on the Division of\nProcurement Services website (Forms page) for additional instructions.\n\nPART I: OVERVIEW\n\nOffice of School and Student Supports, Maine Department of\nEducation\n\nDepartment Office/Division/P rogram:\n\nDepartment Contract Administrator or\nGrant Coordinator:\n\nAmelia Lyons, McKinney Vento Homeless Education Consultant\n\n(If applicable) Department Reference #\n\nAmount: *\n(Contract/Amendment/Grant) $ 238,961.73 Advantage CT /RQS # | 20221020*1175\nCONTRACT Proposed Start Date: 7/1/2022 Proposed End Date: 8/30/24\nOriginal Start Date: Effective

Date:\nAMENDMENT Previous End Date: New End Date:\nGRANT Project Start Date: Grant Start Date:\nProject End Date: Grant End Date:\n\nVendor/Provider/Grantee Name, City, State: | Community Care, 40 Summer St. 2\": FI, Bangor, ME 04401\n\nBrief Description of Goods/Services/Grant: | McKinney-Vento Implementation through American Rescue Plan \u2014\n\nHomeless Children and Youth, State Reservation\n\nPART II: J USTIFICATION FOR VENDOR SELECTION\n\nMark an \u201cX\u201d before the justification(s) that applies to this request. (Check all that apply.)\nA. Competitive Process G. Grant\nB. Amendment H. State Statute/Agency Directed\nX 1|C. Single Source/Unique Vendor I. Federal Agency Directed\nD. Proprietary/Copyright/P atents J). Willing and Qualified\nE. Emergency K. Client Choice\nF. University Cooperative Project L. Other Authorization\n\nPART Ill: SUPPLEMENTAL INFORMATION\n\nPlease respond to ALL of the following:\n\n1. Provide a more detailed description and explain the need for the goods, services or grantto\nsupplement the response in Part |.\n\nPJF Page 1 0f3 Rev. 1/29/2020\n" "State of Maine\nProcurement]) ustification Form\n\nPART Ill: SUPPLEMENTAL INFORMATION\n\nThe services to be provided under this contract are to support the identification, outreach, and provision of\nservices to children, youth, and families who qualify as McKinney-Vento. The provider will offer wrap around\nservices and referrals for the children and youth and connect them to their local McKinney-Vento liaison for\nadditional support. This provider will also assistthe Maine Department of Education with a professional\ndevelopment projectto Local Education Agencies throughout the state regarding their unique expertise in the\nfield of serving people experiencing homelessness.\n\n2. Provide a brief justification for the selected vendor to supplement the response in Part Il.\n\nCommunity Care acquired Shaw House as of J uly 1, 2022. Shaw House originally had a contract for these\nsame services under CT 05A 20210903*0582, which is closed so thatthe funds remaining can be encumbered\non this contract. The delay in closing the original contract (CT 05A 20210903*0582) was due to change in\npersonnel atthe organization and DOE waiting for final invoicing and payment to occur.\n\nCommunity Care is uniquely qualified to provide these services in the central and northern regions of the state\nbecause they are already the recognized provider in this region. Community Care provides to homeless youth a\nShelter and Drop-in Day Program, Street Outreach Program, and Transitional Living Program.\n\nShelter & Drop-in Day Program for Homeless Youth - The Shelter (16 beds) and Drop-in Programs provides\n24-hour, safe, temporary emergency shelter for homeless youth for up to 30 days, counselling services through\nMOU with service entity, including individual, family and group counselling, prevention services, case\nmanagement services, case planning that fully involves parents and legal guardians towards reunification\nwhenever appropriate, mediation services, aftercare services and supports, referrals and service linkage.\n\nStreet Outreach Program - Street Outreach Program connects with homeless and at-risk youth on the streets\nand supports them in accessing and maintaining appropriate emergency shelter, alternatives to the streets and\nessential services. These youth are often the most difficultto engage and at greatrisk of exploitation and\nvictimization on the streets. Street Outreach workers provide snack bags, business cards with telephone\nnumbers to contact the shelter, Youth Crisis Stabilization. This outreach has a key role in ensuring accessibility\nto services and a safer living situation.\n\nTransitional Living Program - Non-clinical -Transitional Living Program opened in 2001 to respond to the needs\nofhomeless youth who are without safe family or other natural supports and require a safe place to live during a\ntime of transition to independent adulthood. The program is designed as a 'next step\u2019 for homeless and at-risk\nyouth to move beyond the streets or emergency shelter and into a safe residential environment. One in which\nthey will be able to set goals and develop the living and job skills needed to become independent, productive\nmembers of society.\n\nThis organization is uniquely positioned because they are already doing this work and have been for many\nyears. This contract will be a natural extension of their work into the schools and use their unique voice and\nexperience to provide valuable professional development to districts.\n\n3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated\nto grantee.\n\nPJF Page 2 0f 3 Rev. 1/29/2020\n" "State of Maine\nProcurement]) ustification Form\n\nPART Ill: SUPPLEMENTAL INFORMATION\n\nThe funding provides these services across the state. The funding is provided equally among these groups.\u201d\nThe funding provided covers the cost of an FTE. The Department determined it was a fair and reasonable\namount based on current salaries the average wage for work performed for this position.\n\n4. Describe the plan for future competition for the goods or services.\n\nThis funding is only available through 2024 and is a one-time payment ofthe American Rescue Plan. If\nadditional funds are made available by the US Department of Education at a later date, then plans will be made\non how to approach future competition for the services.\n\nPART IV: APPROVALS\n\nSignature of requesting By signing below, I signify that approve of this procurement request.\nDepartment\u2019s Commissioner\n\n(or designee): DD\nPrinted Name:\n\nDate: 10/31/2022\n\nDaniel A. Chuhta, Deputy Commissioner\n\nSignature of DAFS | yy;,lull\u0131 ). Fowwier\n\nProcurement Official: SSSEDSEESSRTE\n\nPrinted Name: Michelle D. Fournier Date:\n\n12/77/2022\n\nPJF Page 3 of 3 Rev. 1/29/2020\n" "Certificate Of Completion\n\nEnvelope Id: 16BCOBAFO4C1433AA864DDB6AAFIC6DA\n\nSubject: Please DocuSign This Document\nSource Envelope:\n\nDocument Pages: 16\n\nCertificate Pages: 1\n\nAutoNav: Enabled\n\nEnvelopeld Stamping: Disabled\n\nSignatures: 2\nInitials: 0\n\nTime Zone: (UTC-05:00) Eastern Time (US & Canada)\n\nRecord Tracking\n\nStatus: Original\n\n10/31/2022 7:27:49 PM\nSecurity Appliance Status: Connected\nStorage Appliance Status: Connected\n\nSigner Events\n\nDaniel A. Chuhta\n\nDaniel.Chuhta@ maine.gov\n\nDeputy Commissioner\n\nMaine Department of Education\n\nSecurity Level: Email, Account Authentication\n(None)\n\nElectronic Record and Signature Disclosure:\nNot Offered via DocuSign\n\nIn Person Signer Events\nEditor Delivery Events\nAgent Delivery Events\nIntermediary Delivery Events\nCertified Delivery Events\nCarbon Copy Events\nWitness Events\n\nNotary Events\n\nEnvelope Summary Events\n\nEnvelope Sent\nCertified Delivered\nSigning Complete\nCompleted\n\nPayment Events\n\nHolder: Daniel A. Chuhta\nDaniel.Chuhta@ maine.gov\n\nPool: StateLocal\n\nPool: Maine Department of Education\n\nSignature\n\nDD\n\nSignature Adoption: Uploaded Signature Image\nUsing IP Address: 72.231.250.95\n\nSignature\nStatus\nStatus\nStatus\nStatus\nStatus\nSignature\nSignature\n\nStatus\n\nHashed/E ncrypted\nSecurity Checked\nSecurity Checked\nSecurity Checked\n\nStatus\n\nDocuSign\nStatus: Completed\n\nEnvelope Originator:\nDaniel A. Chuhta\nDaniel.Chuhta@ maine.gov\nIP Address: 64.207.219.7\n\nLocation: DocuSign\n\nLocation: DocuSign\n\nTimestamp\n\nSent: 10/31/2022 7:27:51 PM\nViewed: 10/31/2022 7:28:08 PM\nSigned: 10/31/2022 7:30:43 PM\nFreeform Signing\n\nTimestamp\nTimestamp\nTimestamp\nTimestamp\nTimestamp\nTimestamp\nTimestamp\nTimestamp\n\nTimestamps\n\n10/31/2022 7:27:51 PM\n10/31/2022 7:28:08 PM\n10/31/2022 7:30:43 PM\n10/31/2022 7:30:43 PM\n\nTimestamps\n"