J091 -- Fuel Tank Filtering and Cleaning

This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 -- Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR -- Part 13 Simplified Acquisition Procedures, specifically FAR 13.5 and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation is attached to this announcement.Solicitation 36C26222Q0036 is issued as a Request for Quote (RFQ) and constitutes the only solicitation. The Government intends to award a single Firm-Fixed-Price (FFP) contract from this solicitation.The North American Industry Classification System (NAICS) Code is 213112. This procurement will be issued as a 100% total set aside for Service-disabled veteran-owned small business (SDVOSB) Businesses.The VA GLA Healthcare System (Sepulveda) located at 16111 Plummer Street North

Hills, CA 91343 is seeking a contractor to furnish all labor, materials, supplies, tools, equipment, and qualified personnel to perform Fuel Tank Filtering and Cleaning Services to ensure the fuel source for the facility’s emergency generators and gasoline operated equipment has clean fuel.Site Visit: Attendance for the site visit is not mandatory, however, it is strongly encouraged. A job walk will be conducted at 11:00 AM on October 18, 2021.  Participants will meet at 16111 Plummer Street North Hills, CA 91343 in front of building 200.SCOPE: All work shall be performed during normal working hours.Follow the example below for fuel filtering / tank cleaning Protocol and perform similar procedure on each tank listed below: Fuel Filtering / Tank Cleaning ProtocolRemove drop tube and monitor system probe from tank to gain as much access as possible.Grounding system is attached to fuel tank.Pump out water and sludge from all access points.Pump up fuel from low end using a 2” hose.Return fuel to the high end using a 1 ½” hose.Fuel passes into a vessel, which has Velcon paper filters.  Filters may be 25-micron down to 1 micron to obtain the ASTM standard 0.05% Max. water and sediment.Fuel exits clean side of filter vessel, then through a water separator and through a gallon meter so the quantity of fuel filtered is measured.Fuel is polished at a rate of approximately 70-gallons per minutes (4200 gallons per hour).There is a sump on the dirty side of the filter vessel where sludge and other contaminates are removed by the technician every 15-20 minutes depending on how contaminated each tank is.When the technician feels the tank is clean and contamination is removed, hoses and stingers are removed from the tank, filter vessel is drained through filters and an after sample is taken off the bottom of the tank and put into a clear bottle so the customer may have a visual sample.Grounding system is removed from tank. Drop tube and monitor probe are put back into tank and back into service.Filter the fuel in the 200-gallon belly tank for emergency generator for Building 10.   Filter the fuel in the 1,000-gallon unleaded above ground fuel tank for building 44.Filter the fuel in the 500-gallon red diesel above ground storage tank for building 44.Filter the fuel in the 200-gallon red diesel generator belly tank for building 99.Filter the fuel in the 5,000-gallon red diesel in ground storage tank for building 200.Filter the fuel in the 2,000-gallon red diesel in ground storage tank for building 201.Collect samples from each tank after filtering and send to Laboratory for Analysis IAW the requirements of NFPA 110.CHANGES: The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof.VA POLICY: Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.PARKING POLICY: It is the responsibility of Contractor personnel to park only in designated parking areas.  Parking information is available from the VA Police. The VA shall not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances.IDENTIFICATION BADGES: All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA Healthcare System grounds. I.D. badges must have an identification picture and shall state the name of the individual and the company represented.SMOKING POLICY: Smoking is not permitted within the VA Healthcare System facilities campus.NORMAL WORKING HOURS: Normal hours of operation are Monday through Friday from 7:30 am to 4:00 pm Pacific time. All work is expected to be performed generally during normal hours of coverage unless requested or approved by the COR or his/her designee. Before commencement of work, the Contractor shall confer with the VA COR and Contracting Office to agree on a sequence of procedures; means of access to premises and building. All work performed, to include delivery of materials and equipment, shall be made with minimal interference to Government operations and personnel.Work performed outside the normal hours of coverage must be approved by the COR or his/her designee.OVERTIME AND NATIONAL HOLIDAYS: Any overtime or holiday pay that may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors1.  Contractor employees who work in or travel to VHA locations must comply with the following:     a.  Documentation requirements:            1)  If fully vaccinated, shall show proof of vaccination                        i.  NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination            2)  If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.            3)  Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.            4)  Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.2.  Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool.  Regularly check the website for updates.     a.  Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces.  Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.3.  Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.”52.223-99 Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors.ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS (OCT 2021) (DEVIATION)            (a) Definition. As used in this clause -United States or its outlying areas means—                        (1) The fifty States;                        (2) The District of Columbia;                        (3) The commonwealths of Puerto Rico and the Northern Mariana Islands;                        (4) The territories of American Samoa, Guam, and the United States Virgin Islands; and                        (5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.            (b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985).            (c) Compliance. The Contractor shall comply with all guidance, including guidance conveyed through Frequently Asked Questions, as amended during the performance of this contract, for contractor workplace locations published by the Safer Federal Workforce Task Force (Task Force Guidance) at https:/www.saferfederalworkforce.gov/contractors/.            (d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts at any tier that exceed the simplified acquisition threshold, as defined in Federal Acquisition Regulation 2.101 on the date of subcontract award, and are for services, including construction, performed in whole or in part within the United States or its outlying areas.Basis of Award: Award will be made to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government.  Offeror quotes will be evaluated in the following manner.  The lowest-priced quote will be identified.  The lowest-priced quote will be evaluated to determine if the quoted price exceeds the amount of funding available for the procurement.  If the quoted price does not exceed the amount of funding available for the procurement, the quoted price will be evaluated to determine if it is reasonable.  If the quoted price is found to be reasonable, the offeror who submitted this quote will be identified as the “successful offeror.”  The Contracting Officer will then determine if the successful offeror is responsible using the general standards of responsibility and the special standards of responsibility applicable to this procurement.  If contract award cannot be made to the successful offeror, the Contracting Officer will evaluate the next lowest-priced quote following the procedures described above.  This process will continue until a contract award can be made or the Contracting Officer determines that no contract award can be made.  The Contracting Officer may find all quotes not acceptable and cancel the solicitation if the lowest-priced quote exceeds the amount of funding available for the procurement.  The Contracting Officer may likewise find a quote under evaluation, as well as all remaining quotes, not acceptable and cancel the solicitation if the quote currently under evaluation exceeds the amount of funding available for the procurement.  The Government intends to evaluate quotes and award a contract without discussions with offerors.  However, the Government reserves the right to conduct discussions at any time if determined by the Contracting Officer to be in the Government’s interest.   In addition to the General Standard of Responsibility found in FAR 9.104-1 and in accordance with FAR 9.104-2, the following Special Standard of Responsibility applies to this procurement:Submitting Offer: Offeror(s) are reminded to thoroughly review the solicitation in its entirety and shall submit their offer using the “Solicitation Price Schedule”.  Offeror is advised the Government may be unable to receive other types of electronic files (e.g. compressed or zip files) or files larger than ten (10) megabytes (MB).  It is the offeror’s responsibility to ensure all required documents are included and completed as required by this solicitation.  Offeror(s) shall submit their quotes to David Odne via email at david.odne@va.gov.  Ensure to include: “RFQ # 36C26222Q0036” in the subject line of the email.Quote Submission Deadline: All offeror quotes shall be received by 10/25/2021 NLT 11:00AM Pacific time.  Offeror quotes received after the prescribed deadline, may be considered non-responsive and may not be considered for award. Questions or Inquiries:  For all/any immediate question(s) or concern(s) please contact David Odne via email at david.odne@va.gov.